Brother FAX-4100 manuals
Computer Equipment > Fax Machine
When we buy new device such as Brother FAX-4100 we often through away most of the documentation but the warranty.
Very often issues with Brother FAX-4100 begin only after the warranty period ends and you may want to find how to repair it or just do some service work.
Even oftener it is hard to remember what does each function in Fax Machine Brother FAX-4100 is responsible for and what options to choose for expected result.
Fortunately you can find all manuals for Fax Machine on our side using links below.
156 pages 2.98 Mb
2 If You Need to Call Customer Service3 Brother Numbers4 Ordering Accessories and Supplies9 Quick Reference Guide10 Storing NumbersStoring One Touch Dial Numbers 1Press Menu, 2, 3 2Press the One Touch key where you want to store the number 3Enter a number (up to 20 digits), and then press Set 4Enter a name (or leave it blank), and then press Set 5Press Stop/Exit Storing Speed Dial Numbers Enter a Telephone Operation One Touch Dialing Speed Dialing Search/Speed Dial 3To hang up, replace the handset 2Press or to search the memory 3When the name is displayed, lift the handset—OR—Press Hook 5To hang up, replace the handset Making Copies Single Copy 2Press Copy Copy Sorting Multiple Copies 3Press Options, press or to select OPT:STACK/SORT, and then press Set Press or to select SORT, and then press Set 4Press Copy 11 For FAX-5750eOnlyHow to Access the Complete Owner's Manual 12 How to Access Brother Support (For Windows® Only)13 Table of Contents21 1 1Introduction27 2 2Assembly and Connections29 Assembly32 Paper35 Connections41 3 3On-ScreenProgramming49 4 4Initial SetupGetting Started 52 Entering TextInserting Spaces Making Corrections Clear Repeating Letters Special Characters and Symbols 53 1.RING3.SPEAKER 54 4.HANDSET55 Setting Volume Amplify (For the Hearing-Impaired)VOL AMPLIFY:OFF? and then press VOL AMPLIFY:ON PERMANENT TEMPORARY Memory Storage (Not avilable for FAX-4100) Turning On Automatic Daylight Savings Time 56 9.TONE/PULSE8.SLEEP MODE 7.TONER SAVE Setting Tone/Pulse Dialing Mode Your fax machine comes set to accommodate tone (multi-frequency) dialing service Sleep Mode Press or to select (or ), and then press Toner Save You can conserve toner using this feature. When you set Toner Save to , print appears somewhat lighter. The default setting is Press or to select TONE or PULSE and then press Set 57 5 5Setup ReceiveBasic Receiving Operations58 RING TIME:20 SECSELECT & SET Setting Ring Delay 1 Press Menu, 2, 1 1.RING DELAY Setting F/T Ring Time (For FAX/TEL Mode Only) after Operation from Extension Telephone 2.F/T RING TIME 2Press or to select how long the machine will ring to alert you that you have a voice call, and then press Set 3 Press Stop/Exit Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay 59 Easy ReceiveRECEIVING SEMI Fax Start 5 1 if you are not at the machine 3.EASY RECEIVE 2Use or to select ON, SEMI or OFF, and then press Set Printing a Reduced Incoming Document 5.AUTO REDUCTION 2If you have the optional Cassette #2 press or to select CASSETTE #1 or CASSETTE #2, and then press Set 3Use or to select ON (or OFF), and then press Set Cassette #2 can be purchased 60 Setting the Print Density 61 Advanced Receiving Operations62 Turning Memory Security ONTo print the faxes in memory, turn Memory Security OFF Setting Up the Password 4-digit number for the password, and then press If you are entering the password for the first time, the LCD shows VERIFY Remote Retrieval Fax Forwarding (If Fax Storage was already ON) Receiving faxes into memory (limited by memory capacity) After printing is finished, and then press Memory Security (Not available for FAX-4100) If Fax Storage is ON before While Memory Security is ON the following operations are available: Printing a Fax in Memory 1Press or to select SET SECURITY, and then press Set 2Enter the registered 4-digitpassword, and then press Set The machine goes OFFLINE and the LCD shows SECURE MODE 63 Turning Memory Security OFF1Press Menu, and then enter the registered 4-digitpassword WRONG PASSWORD Polling Some fax machines do not respond to the polling function Setting Up Polling Receive 2Press or to choose ON (or OFF), and then press Set 3Enter the fax number you are polling 4Press Fax Start. The LCD shows DIALING 7.POLLING RX POLLING RX:OFF? SELECT <- ->& SET ENTER FAX NO. PRESS FAX START 64 Setting Up Sequential Polling Receive2Press or to select Polling ON (or OFF), and then press Set 4Press Fax Start The LCD shows DIALING Your machine will poll each number or group member in turn for a document Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit 1 Press Menu, 2 6.REMAINING JOBS NO JOB WAITING If you have more than two jobs waiting, use If you have only one job waiting, go to Step 65 6 6Setup SendBefore You Begin66 Manual and Automatic Fax RedialIf you’re sending a fax manually and the line is busy, after you disconnect the call press to retry the number If you’re sending a fax automatically Automatic Transmission This is the easiest way to send a fax IMPORTANT: not pick up the handset, or press to listen for a dial tone Enter the fax number using One Touch, Speed Dial, Search or the dial pad 5.) When you hear the fax tone, press . If you’re using the handset, hang up if you want to select additional settings. The LCD returns to the menu— Manual Transmission Pick up the handset and listen for a dial tone— and listen for a dial tone OTHER SETTINGS? 1.YES 2.NO ACCEPTED Sending Faxes with Multiple Settings (See One Touch Dialing, Page 7-5.) Dual Access OUT OF MEMORY 2Enter the fax number Real Time Transmission 67 RealREAL TIME TX Press Menu, 2, 2 6.REAL TIME TX 3To change the default setting, and then press or to select ON (or OFF) and then press Set. Go to Step 5—OR—For 4For the next fax only, press or to select ON (or OFF), and then press Set 6Enter fax number and then press Fax Start 68 Checking the Jobs StatusNO JOB WAITING 1Press Menu, 2 2If you have multiple jobs waiting, use or to scroll through the list Canceling a Job While Scanning the Original Canceling Jobs in Memory NO JOB WAITING 2If you have more than two jobs waiting use or to select the job you want to cancel, and then press Set #002 SALES REPOR 1.CLEAR 2.EXIT 69 Basic Sending Operations70 Composing Electronic Cover PageYou can select a comment to include on your cover page 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) SETUP SEND 71 Composing Your Own CommentsYou can set up two custom comments 9.COVERPAGE MSG Use or to choose position 5 or for your customized comment and then press Set Use the dial pad to enter your customized comment, and then press Set (See Entering Text, Page 4-4.) Cover Page for the Next Fax Only 8.COVERPG SETUP 3When the LCD shows NEXT FAX ONLY, and then press Set 4Press or to select ON (or OFF), and then press Set 5Press or to select one of the standard or custom comments, and then press Set 8Enter the fax number you’re calling 72 Always Send Cover PageCOVERPAGE: ON Using a Printed Cover Page PRINT SAMPLE 73 Advanced Sending Operations76 7 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing77 Storing Speed Dial NumbersChanging One Touch and Speed Dial Numbers 78 Setting Up Groups for BroadcastingFirst Then 3Use the dial pad to enter the Group number and then press Set (For example, press 1 for Group 1.) Search/Speed Dial, then press 0, 0, 9 on the dial pad. The LCD shows 005, #009 3.SETUP GROUPS PRESS SPEED DIAL OR ONE-TOUCHKEY SETUP GROUP:GO ENTER & SET KEY G01:*005#009 5When you’re finished adding numbers, and then press Set 6 Use the dial pad and the chart on Page to enter a name for the Group and then ENTER & SET KEY press Set. (For example, NEW CLIENTS) 7Press Stop/Exit 79 Dialing Options80 NOT REGISTEREDShift One Touch Dialing Speed Dialing 81 BroadcastingTo stop the broadcasting in progress, press Example: Group number 3Press Broadcast. You will be prompted to press the next number 4Enter the next number. Example: Speed Dial number 5Press Broadcast 6Enter the next fax number Example: Manual dialing, using the dial pad 82 Lift the handset. Digits dialed after will send tone signals Redial and the line is busy, press to save time Tone/Pulse (For Canada Only) Hold to place a call on Hold Pause as many times as needed to increase the length of the pause Hold Access Codes and Credit Card Numbers . Each key press adds a 3. 5 second delay 83 8 8Telephone ServicesCustom Features84 Do You Have Voice MailHowever, this Before You Choose the Ring Pattern to Register Ring Rings long - long short - long - short short - short - long please check for other available ring pattern choices from the phone company ■The fax machine will answer only calls to its registered number 85 Very ImportantMANUAL Registering the Distinctive Ring Pattern 1Set the machine to MANUAL mode 2Press Menu, 2, 0 3Press or to select DISTINCTIVE:SET and then press Set Caller ID ■You will see the first 16 characters of the number or name ■OUT OF AREA display means call originates outside your Caller ID service area PRIVATE CALL CALL PICKUP 86 Viewing Caller ID List1 Press Menu, 2, 0 2.CALLER ID 2Press or to select DISPLAY # and then press Set If the name was not received, it will not be displayed 4Press or to return to the Caller ID listing—OR—Press Stop/Exit Clearing a Caller ID Stored in Memory Printing Caller ID List 1Press Menu, 2, 0 2Press or to select PRINT REPORT and then press Set 3Press Fax Start to exit 87 9 9Remote Fax OptionsFax Forwarding/Paging88 Programming Your Pager Number2Press or until the LCD shows PAGING and then press Set Enter your pager phone number (up to 20 digits) followed by For example, 1 8 0 0 5 5 5 1 2 3 4 # # PAGING SELECT <- ->& SET PAG#: If your pager requires a PIN, enter the PIN, press For example, 1 2 3 4 5 # #, Redial/Pause 1 8 0 0 5 2 1 8 4 6 # # For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # You cannot change a Paging number or PIN remotely Note Press Redial/Pause for each 3.5 second delay, as needed 89 Setting Fax Storage90 Changing Remote Retrieval Access CodeRemote Retrieval 93 10 10Printing ReportsMachine Settings and Activity94 .HELPLIST .AUTO DIAL ACTIVITY .TRANSMISSION .USER SETTINGS 95 11 11Making CopiesUsing Your Machine as a Copier 96 Temporary Copy Settings97 Using the Enlarge/Reduce KeyZOOM 50% 78% LGL>LTR 94% A4>LTR AUTO 100% 104% EXE>LTR 150% 200% ZOOM 1Place the original face up in the ADF, or face down on the scanner glass 3Press Enlarge/Reduce. (Enlargement or reduction ratios appear.) 50% 78% 94% 100% 104% 150% 200% ZOOM 50% 200% 5Press Copy—OR—Press or for additional settings Selecting a Fixed Ratio: Original is Paper Recommended the size of… size is… ratio is… LETTER LEGAL 94% 78% 98 Number of CopiesCopy Contrast Using the Options Key Press Menu Selections Factory Setting NO. OF COPIES:XX STACK/SORT STACK OPT:SPECIAL 2IN1/4IN1/OFF OPT:PAPER TYPE THIN/PLAIN THICK/THICKER TRANSPARENCY OPT: # OF COPIES, and then press 99 2IN1SELECT <- ->& SET 100 Paper Type101 Changing Default Copy Settings103 12 12Optional Accessories107 13 13Troubleshooting and Routine MaintenanceTroubleshooting110 Paper JamClose the control panel Document Jam Lift the control panel Carefully pull the document toward the front of the machine HOT 111 Paper is Jammed in the Fuser UnitPaper is Jammed near the Drum Unit Paper is Jammed in the Paper Cassette 112 If You Are Having Difficulty with Your MachineDIFFICULTY SUGGESTIONS Printing and Receiving Faxes 113 DIFFICULTYSUGGESTIONSPhone Line or Connections TONE/PULSE Sending Faxes S. FINE 114 Handling Incoming CallsDouble-ringin FAX/TEL mode phone and then press your machine’s Telephone Answer Code (default setting is #51) I have difficulty If you answered at the machine, press Fax Start and hang up immediately. If you answered at an the machine extension phone, press your machine’s Remote 51). When your machine answers, hang up I have difficulty with If you have Call Waiting, RingMaster, Voice Mail custom features on a an answering machine, alarm system or any other single line machine, it may create a problem sending or receiving fax data the signal can temporarily interrupt or disrupt the fax data. Brother’s ECM feature should help devices that send and receive information on a single, shared line with custom features. If avoiding a slight interruption is crucial to your recommended 115 General Printing Difficulties116 Software DifficultiesAutoLoad PopUp Windows® Setup Printing Difficulties OUT OF MEMORY when 117 Paper Handling DifficultiesThe Brother machine Check to see if the CHECK PAPER or PAPER does not load paper. The JAM LCD shows CHECK purpose sheet feeder may be out of paper or not PAPER or PAPER properly installed. If it is empty, load a new stack JAM of paper into the feeder. If there is paper in the place it back into the paper cassette. Reduce the printer driver How can I load envelopes Your application software must be set up to print the envelope size you are using. This is usually your software. Refer to your application manual The Outer Chute on your machine may be bent load transparencies Please straighten the Outer Chute, and then use to troubleshoot the problem with you Paper Handling Difficulties (Cont.) What paper can I use and labels for laser machines. For information on How can I clear paper See Paper Jam on page 13-4 to jams Scanning Difficulty TWAIN Errors appear while scanning click File | Select Source, highlight the Brother TWAIN Driver and click Select 118 Copy Quality DifficultiesPrint Quality Difficulties CHANGE DRUM SOON White Stripes or Faint lmages CHANGE DRUM SOON the LCD shows CHANGE DRUM SOON White Spots 119 Print Quality Difficulties (CONTINUED)Scattering Toner White page Example of Regular Marks 120 Blurred PageGhost Images 121 Packing and Shipping the Machine124 Routine Maintenance129 HOT131 14 14Important InformationStandard Telephone and FCC Notices132 Laser SafetyFDA Regulations Manufactured BROTHER CORP. (ASIA) LTD. BROTHER BUJI NAN LING FACTORY 21 CFR Subchapter J 133 Internal laser radiationMax. Radiation Power 5 mW Wave Length 760 - 810 nm Laser Class Class IIIb (Accordance with 21 CFR Part 1040.10) Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911USA TEL: (908) declares, that the products Product Name: FAX-4100 FAX-4750e FAX-5750e ■Reorient or relocate the receiving antenna ■Increase the separation between the equipment and receiver •Ask the dealer or an experienced radio/TV technician for help 134 Important Safety Instructions135 This product is equipped with aAWhen the power cord is damaged or frayed BIf liquid has been spilled into the product CIf the product has been exposed to rain or water EIf the product has been dropped or the cabinet has been damaged Brother Numbers 136 Trademarks137 Glossary141 S SSpecifications149 Index
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