APPLEWORKS & MULTIRAM

4.13

In our example, the destination file (ONE) is modified by the addition of another category. so that none of the data in the merged file (THREE) is lost. Further, the categories in ONE will be rearranged so that it is in the same order as THREE. Note that they don’t have to be the same names nor match upper or lower case, but they must be in the sequence. The category names in the destination file (ONE) will prevail and the other category names will be lost.

7.With file number ONE on the screen, press [Open—Apple]+N (Category Name change), use the arrow keys to move the cursor to the first Category position (NAME in our example). Press [Open—Apple]+I (Insert) and make a new Category above NAME. Type in “COMPANY NAME” and press “Return”, then "Escape”. You have now matched the format of file THREE, i.e., COMPANY, NAME, ADDRESS, CITY, and STATE.

8.Press [Open—Apple]+Q (Desktop index), choose file THREE and press “Return”. Repeat the process discussed in steps 3 through 6, using [Open—Apple]+M (Move) to transfer the records from file THREE to file ONE, until all records are transferred.

Now that all three files are now merged into one, you can manipulate that file as you normally would any AppleWorks database file. Change the name of the final file using [Open—Apple]+N, then save it under the new name.

This concludes our discussion of techniques used in manipulating very large Appleworks files. We at Checkmate Technology welcome any tips or suggestions that you have in managing large files. We will pass along your tips as they accumulate to registered owners through our newsletter (see Chapter 10).

S A V I N G L A R G E F I L E S

MultiRam C makes it possible to create very large AppleWorks files. These files may be saved to floppy disks or a hard disk drive.

Segmenting Floppy Files

AppleWorks data disks prepared on the typical 5 1/4” Apple Disk II floppy drive hold a maximum of 136K of AppleWorks data. Therefore, an AppleWorks file larger than 136K in memory must be segmented or divided into parts and saved over a series of disks. MultiRam modifications allow AppleWorks to do this automatically for you.

When you save a file that is larger than the apace remaining on a data disk, the file will automatically be split when the disk is full. On-screen prompts will allow you to save the file over a number of floppy disks. When you are ready to reload the file, AppleWorks will prompt you to load each segment of the file that has been split over several disks.