A N S W E R I N G S Y S T E M O P E R A T I O N
NUMBER OF CALLS ANSWERED
BY CALL MATCHING
1Press A.
2Press and release Suntil the screen displays CALL MATCH.
3Press Ftwice.
4Use the keypad to enter the number of calls (1 to 9) for which you want to the announcement played. Press #if you always want the announcement played.
5Press S.
AUDIBLE MESSAGE ALERT
Turn message alert on if you want the system to beep every 15 seconds when you have a message waiting.
1Press and release Funtil the screen displays ALERT.
2Press 0to turn Message Alert on
— OR —
Press 1to turn Message Alert off.
3Press Swhen you are done.
LISTEN TO MESSAGES
1 To listen to all messages press and
release P
— OR —
To listen to new messages only, press and hold P until the system begins playing.
2 To repeat an entire message, during
playback press r.
3 To return to an earlier message,
during playback press and release r until the screen displays the number of the message you want.
4 To review part of a message, during playback press and hold rfor a few seconds.
5 To skip to the next message, during
playback press f.
6 To skip part of a message, during playback press and hold ffor a few seconds.
7 To stop playing messages, press S.
SAVE/DELETE MESSAGES
The system can save about 20 minutes of announcements and messages, up to a total of 50 messages.
To delete messages, hold down D until the system announces “Messages deleted.” If there are new messages among those you are trying to delete, the system beeps 5 times and does not delete any.
DELETE SELECTED MESSAGES
Press Dwhile the selected message is playing. The remaining messages are renumbered.
CALL SCREENING
Use [and ]to adjust volume so you can hear a caller’s voice while he or she is recording a message. The screen dis- plays SPKR VOLUME and a number from 1 to 8 when the caller’s voice is audible.
If you don’t want to hear your announce- ment played when the system answers a call,
1Press and release Funtil the screen displays ANNC MONITOR.
2Press 0to turn the monitor off
— OR —
Press 1to turn the monitor on.
3Press Swhen you are done.
To take the call, lift the handset of this telephone or an extension. If the announce- ment does not stop immediately, press the switchhook or S.
PRIORITY CALLING
Callers using a touch tone phone can signal you with the Priority Calling Code you give them. Your caller should
1Dial your telephone number.
2During announcement, enter Priority Calling Code.
3The system beeps twice, then pauses. This sequence is repeated for 30 seconds, until the phone is picked up.
4If the phone is not picked up, the caller can press *to leave a message.
CHANGE PRIORITY CALLING CODE
The Priority Calling Code is preset to 999.
1Press and release Funtil the screen displays P CALLING CODE.
2The current code is displayed. Use the keypad to enter a new code, any number between 500 and 999 (except the Remote Access Code).
3Press Swhen you are done.
RECORD A MEMO
1 Press R. The system beeps and begins recording.
2 Press S when you are done. The memo is stored as a message, and can be up to 4 minutes long.
RECORD A PHONE CONVERSATION
NOTE: This unit does not sound warning beeps to let the other party know that the call is being recorded. To ensure that you are in compliance with any state and fed- eral regulations that concern recording a telephone call, you should start the record- ing process and then inform the other party that you are recording the call.
1Press Rat any time during a phone conversation. The system can record up to 4 minutes.
2Press S to stop recording. The recording is stored as a message.
SET REMOTE ACCESS CODE
The Remote Access Code is preset to 500.
1Press and release Funtil the screen displays ACCESS CODE. The current code is displayed.
2Use the keypad to enter a new code, any number between 500 and 999 (except the Priority Calling Code).
3Press Swhen you are done.
WHEN MEMORY IS FULL
When memory is full, the system answers calls after 10 rings and announces “Memory is full” instead of playing your announcement. When memory is full, you must delete some or all of the messages before any new messages can be recorded.
