Brother MFC-9840CDW Fax

Section II

Fax II

Sending a fax 34

Receiving a fax 43

Telephone services and external devices 49

Dialing and storing numbers 57

Remote fax options (black & white only) 64

Polling 71

Printing reports 73

Contents

Main If you need to call Customer Serv ice http://www.brother.com/registration Brother numbers Register your product http://www.brother.com/registration FAQs (frequently asked que stions) http://solutions.brother.com Page Ordering accessories and supplies http://www.brothermall.com http://www.brother.ca Notice - Disclaimer of Warranties (USA and Canada) Compilation and Publication Notice Brother Color Laser One-Year On-Site Limited Warranty (USA only) Brother Color Laser One-Year On-Site Limited Warranty (USA only) BROTHER LASER PRINTER / MULTIFUNCTION CENTER/ FAX ON-SITE WARRANTY (Canada only) Table of Contents Section I General 1 General information 2 2 Loading paper and docum ents 11 3 General setup 22 Section II Fax 5 Sending a fax 34 6 Receiving a fax 43 7 Telephone services and external devices 49 8 Dialing and storing numbers 57 9 Remote fax options (black & white only) 64 10 Polling 71 11 Printing reports 73 Section III Copy 12 Making copies 76 Section IV Walk-up printing 13 Printing photos from a digital camera 86 14 Printing data from a USB flash memory drive 89 Section V Software 15 Software and network features 94 Section VI Appendixes A Safety and legal 96 BOptions 108 C Troubleshooting and routine maintenance 112 D Menu and features 201 Page Section I General Using the documentation Symbols and conventions used in the documentatio n Accessing the Users Guides General information Viewing documentation Viewing documentation (Windows)1 a b d c e a b c d e f Accessing Brother support (for Windows)1 Control panel overview 234 5 Page Status LED indications The LED indications shown in the table below are used in the illustrations in this chapter. When the power switch is off or the machine is in Sleep mode, the LED is off. Acceptable paper and other media Recommended paper Type and size of paper Standard paper tray Loading paper and documents The names for the paper trays in the printer driver and this Guide are as follows: Paper capacity of the paper trays The following paper specifications are suitable for this machine. Recommended paper specifications Handling and using sp ecial paper Types of paper to avoid Envelopes Types of envelopes to avoid Labels Types of labels to avoid Unprintable area Unprintable area for co pies Unprintable area when printing from a computer Loading paper and envelopes Loading plain paper in the paper tray a b c d e a b c d Loading documents Using the ADF (automatic document feeder) Single-sided document 2-sided document a a b c General setup Mode timer a b Paper settings b Tray use in copy mode a b Tray use in fax mode a b Tray use in print mode a b Volume settings Ring volume a b Beeper volume Automatic daylight savings time a b Ecology features Toner save LCD contrast a b Dial Prefix a Security features Security Setting lock Setting up the password b b c Turning setting lock off b Secure Function Lock Setting the password for the administrator c Setting up the Public user b c d e Setting up restrict ed users b c d e f b c Turning Secure Function Lock off b c Switching Users a b a Section II Fax Sending a fax How to fax Entering fax mode Sending a single-sided fax from the ADF b d e f g Faxing legal size documents from the scanner glass Broadcasting (black & white only) c d e Canceling a broadcast i n progress Additional sending operations Sending faxes using mult iple settings Electronic cover page Composing your own comments b c d Send a cover page for the next fax c b d Using a printed cover page b c d Contrast c d Changing fax resolution To change the fax resolution for the next fax 5 c To change the default fax resolution b c Dual access Real time transmission Sending in real time for all faxes b c Sending in real time for the next fax only b c Overseas mode d Delayed fax c d Delayed batch transmission b Checking and canceling waiting jobs a c d Sending a fax manually Manual transmission a b c d e Out of memory message Choose the correct Receive Mode Receiving a fax a b Using receive modes Fax Only Fax/Tel Manual External TAD Receive mode settings Ring delay b c F/T ring time b c Setting the print density b c Additional receiving operations Printing a reduced incomin g fax b Duplex (2-sided) printing for Fax mode b b Receiving a fax at the end of a conversation a b c d Printing a fax from the memory a b Telephone line services Voice Mail Telephone services and external devices Distinctive ring What does your telephone companys Distinctive Ring do? What does Brothers distinctive ring do? Do you have voice mail? Before you choose the ring pattern to register a b c d e f Turning off distinctive ring Connecting an external TAD (telephone answering device) Connections a b c d e f a b c Special line considerations Roll over telephone lines Two-line telephone system Converting telephone wall outlets Installing machine, external two -line TAD and two-line telephone Multi-line connections (PBX) External and extension telephones Operation from extension telephones If you answer a call and no one is on the line: For Fax/Tel mode only Connecting an external o r extension telephone b d e Dialing and storing numbe rs How to dial Manual dialing One-touch dialing Speed-dialing a b c d LDAP Search Fax redial Storing numbers Storing a pause Storing one-touch dial numbers a b e f g h Storing speed-dial numbers e f g h Changing one-touch and speed-dial numbers e Setting up groups for broadcasting a b c d e i j Dialing access codes and credit card numbers Pause Tone or pulse (Canada onl y) Remote fax options (black & white only) Paging b c Fax storage b PC fax receive b c d Changing remote fax options Turning off remote fax options b Remote retrieval Setting a remote access cod e a b Using your remote access code a b c d e a b c d e Remote fax commands Polling 10 Polling receive b c Polled transmit (black & white only) Setup for polled transmit c d e Printing reports 11 Fax reports Transmission verification report a Reports How to print a report a c Page How to copy Entering copy mode a Making a single copy Making copies Contrast:- + Quality :Auto Enlg/Red:100% Tray :MP>T1 Press ab or Start Quality :Auto Enlg/Red:100% Tray :MP>T1 Bright :- + Select & OK Copy options (temporary settings) Improving copy qual ity c d e c d e f Making N in 1 copies (page layout) c d e f g h i If you are copying from the ADF: If you are copying from the scanner glass: Duplex (2-sided) copying c d e Advanced Duplex Copy (short edge) c d Page Contrast c d e f a c d Tray selection c d e Out of memory message Page Page Before using PictBridge PictBridge requiremen ts Using PictBridge Setting your digital camera Printing photos from a digital camera a b c Printing images 01/09/2008 09:03 c DPOF printing Connecting a camera as a storage device Understanding the error messages Supported file formats Creating a PRN or PostScript 3 file for direct printing a Printing data from a USB flash memory drive Printing data directly from the USB flash memory drive a b c e Understanding the error messages Page Page Software and network features How to read HTML Users Guide b d For Macintosh Appendixes A Choosing a location Safety and legal To use the machine safely Page Page Important information Standard telephone and FCC notice s Page Important Importantabout the interface cable Industry Canada Compliance St atement (Canada only) Disconnect device LAN connection International ENERGY STAR Compliance Stat ement A Laser safety FDA regulations Important safety instructions Page Legal limitations for copying Trademarks B Options Options Optional paper tray Installing the optional paper tray a b c Memory board SO-DIMM types Installing extra memory a b c d e C Troubleshooting If you are having difficulty with your machine Troubleshooting and routine maintenance Printing or receiving faxes Telephone line or connections Sending faxes Handling incoming calls Menu access difficulties Copy quality difficulties Printing difficulties Handling incoming calls (continued) Scanning difficulties Software difficulties Printing difficulties (continued) Paper handling difficulties Print quality difficulties Network difficulties a b i c d e f Page Improving the print qu ality Page b c d Page a b Page Page a b c b ABCDEFG c a b c d e CAUTION Setting dial tone detect ion a b Telephone line interf erence a b Error and maintenance messages Page Page Page Page Page Checking if the machine has faxes in its memory a Transferring faxes to an other fax machine c a b Transferring faxes to your PC a b c e Page Document is jammed in the duplex slot Jam MP Tray a b Paper jams Paper is jammed in the MP tray Jam Tray 1 Jam Tray 2 a b c Jam Inside a b Page e f g i Paper is jammed at the back of the machine Jam Rear a b c d e f g h Jam Duplex a b c d e f g Routine maintenance Cleaning the outside of the machine Clean the outside of t he machine as follows: a b e f g Cleaning the scanner a Cleaning the laser scanner windows Page e f g h Cleaning the corona wire s a b c d e f g h i Page c d e f g h i j k l m n Replacing the consumable items Page Page Replacing a toner ca rtridge Toner low message Toner Low Toner life end message Toner Life End Replacing the toner cartridges a b c Page d 1 2 3 4 f g h Replacing the drum unit Change Parts Drum message Replacing the drum unit Page c d e f g i j k l m Replacing the belt unit Change Parts Belt Unit message b c d e f g i j Waste Toner Full k l m Replacing the waste toner box Change Parts Waste Toner Box message Page c d e f g h Page Packing and shipping the machine Repacking the machine c d e f g h i j k l 2 m n o p q r s t u Machine information Checking the serial number a b Checking the page count ers a b D Menu keys On-screen programming Menu table a b c a b c d e f Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Entering text Page E General Specification s Page Print media Fax Copy Scan Print Interfaces PictBridge Direct print feature Computer requirements Consumable items Ethernet wired network Ethernet wireless network Authentication and encryp tion for wireless users only Authentication method Encryption methods Network key Wi-Fi Alliance certification F Glossary Page Page Page Index G Page H I J L M O P Q R S T V W Page Visit us on the World Wide Web http://www.brother.com