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Brother 2850, MFC4800 Viewing Items in ScanSoft™ PaperPort® for Brother, 15 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

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15 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort® can be accessed through the PaperPort® program group.

The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™ TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This chapter is only an introduction to the basic operations.

When you install Multi-Function Link® Pro Suite, ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® OCR are installed with it automatically.

To Uninstall PaperPort® and ScanSoft™ TextBridge®

Select Fax Start, Settings, Control Panel, Add/Remove Programs and

the Install/Uninstall tab. Select PaperPort® from the list and click the

Add/Remove button.

Viewing Items in ScanSoft™ PaperPort® for Brother

PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort®items (files created using other applications).

Non-PaperPort®items include an icon that indicates the application that was used to create the item; a non-PaperPort®item is represented by a small rectangular thumbnail and not an actual image. Page View displays a close-up of a single page and you can open a PaperPort® item by double- clicking on it. As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort®item to open it.

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Contents

Page Page APPROVAL INFORMATION Use only GENUINE brother supplies Using This Manual User-FriendlyProgramming Page Quick Reference Guide Storing Numbers Telephone Operation Table of Contents Using This Manual User-FriendlyProgramming PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Polling Remote Fax Options COPIER PRINTER/SCANNER Using the machine as a Printer Chapter 16 Setting Up and Using PC FAX (For Windows® Only) Chapter 17 Using Automatic E-MailPrinting Chapter 18 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ MAINTENANCE Preparation and Simple Use Guide Page Advice for Preparation and Simple Use Guide Memory Storage Connecting an External Telephone Answering Device (TAD) Connecting an External Telephone FAX-2850Control Panel Overview Page MFC-4800Control Panel Overview Page 1 Setup Initial Settings Custom Settings Toner Save Power Save Sleep Mode Storing Numbers for Easy Dialling Storing Speed Dial Numbers Changing One Touch (FAX-2850)and Speed Dial Numbers 2 Sending a Fax Scanning Adjustment Dialling a Number Speed Dialling Search Chain Dialling Sending Operation Dual Access Real Time Transmission 3 Receiving a Fax Receive Mode Settings Setting the Ring Delay Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only) Fax Detect (set ON by default) Receiving a Fax Reception into Memory Printing a Fax from Memory 4 Telephone (Voice) Operation Making Voice Calls Hold On Hook Dialling Tone/Pulse (Not available in New Zealand) Fax/Tel (F/T) Mode Hook Key 5 Printing Reports Transmission Report and Journal Setting Using the Reports Key 6 Advanced Sending Advanced Operations Page Overseas Mode Delayed Transmission (Timer) Broadcasting Page Cancelling a Job While Scanning the Document Checking and Cancelling a Scheduled Job in Memory Memory Security Using Memory Security Page Page 7 Advanced Receiving Operation from an External or Extension Telephone Switching ON Remote Activation and Changing Remote Codes 8 Telephone Service Telephone Service for Australia How Does the Caller ID Work The Caller ID is Stored in Your Machine’s Memory Viewing Caller ID List Page Telephone Service for New Zealand Page Caller ID (Caller IDentification) Page Telephone Service for Some Countries Page 9 Polling Polling Receive Setup Delayed Polling Receive Sequential Polling Polling Transmit 10 Remote Fax Options Setting Fax Storage Fax Forwarding Remote Retrieval Remote Commands Retrieving Fax Messages Changing the Fax Forwarding Number 11 Making Copies Basic Copy Operations Temporary Copy Setting Using the Options Key Copy Mode (Type of Original) Copy Contrast Special Copy Options Copy Quality – Default Settings Page 12 Using the machine as a Printer Special Printing Features Printing From Your PC Two-SidedPrinting (Manual Duplex) Loading Envelopes Simultaneous Printing/Faxing Acceptable Paper 13 Printer Driver Settings (For Windows® Only) Using the Brother MFC-4800Printer Driver Basic Tab Paper Size Multiple Page Border Line Orientation Copies Advanced Tab Print Quality Duplex Printing Watermark Page Setting Device Options Quick Print Setup Administrator (For Windows® 95/98/98SE/Me Users Only) Print Date & Time Support 14 Using the Windows®-BasedBrother MFL-ProControl Centre (For Windows® Only) Brother MFL-ProControl Centre Using the Scan Keys with Windows PC Using the Control Panel Keys Brother Control Centre Features Copy Operations PC Fax Operation Scanner Settings for Scan and Copy Buttons Global Settings Setting Up the Scanner Configurations To access the Scanner Configurations screen: Perform an Operation from the Brother Control Centre Screen Scan to File Scan to E-mail File Attachments Conversion Options Scan to Word Processor User Defined Button Copy Send a Fax 15 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® Viewing Items in ScanSoft™ PaperPort® for Brother Organizing Your Items in Folders Links to Many Other Applications Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Importing Items from Other Applications Exporting Items in Other Formats Accessing the Scanner Scanning a Document into your PC Settings in the Scanner Window Page PreScanning an Image Introduction MFC Remote Setup PC FAX Sending (For Windows® Only) Setting Up Sending Setting Up Speed Dial The Address Book Setting Up a Member in the Address Book Setting Up a Group for Broadcasting Editing Member Information Deleting a Member or Group Exporting the Address Book Importing to the Address Book Setting Up Cover Page Sending a File as a PC FAX using the Facsimile Style Sending a File as a PC FAX Using the Simple Style 17 Using Automatic E-MailPrinting For Windows® 95, 98, 98SE, Me Only 18 UsingtheBrotherMFCwithaNewPowerMacintosh® G3,G4oriMac™/iBook™ Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Using Brother Printer Driver with your Apple® Macintosh® Page Sending a Fax from your Macintosh Application Page Setting Up Your Address Book Page Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® Page Page Page 19 Troubleshooting and Maintenance Error Messages Page Document Jams and Paper Jams Page Difficulty with Operation Page Page Page Packing and Shipping the Machine Page Regular Maintenance Cleaning the Drum Unit Replacing the Toner Cartridge Page Page Replacing the Drum Unit Page Do NOT remove the Starter Sheet Page 20 Important Safety Information Important Information for Australia Important Information for New Zealand Page Important Information for Some Countries Page Important Information for All Countries Page 21 Specifications Fax Specifications Printer Specifications (For MFC-4800Only) Computer Requirement (For MFC-4800Only) Electrical and Environment Compilation and Publication Notice Trademarks Model Name Description Entering Text Menu Mode & Menu Selection Table Page Page Page Page About Fax Machines Glossary Page Page Index