Import/Export Function 3-27
3
Customizing Settings
2
Click [Browse] ➞ select the file to import ➞ specify the necessary fields ➞ click [Start Import].
Details of each item are shown below.
If you want to import an encrypted address book file, select [Decode Confidential
Information of Address Book] ➞ enter the correct password in the [Password]
entry box.
IMPORTANT
•
If you select [Append] as the [Import Method], addresses in the file that have the
same name as those already stored on the machine will be treated as new
registrations with the same name. However, if [Address Book One-touch] is
selected as the [Address Book], you cannot select [Append] as the [Import
Method].
•
If you select [Overwrite] as the [Import Method] when [Address Book One-touch] is
selected as the [Address Book], the addresses stored in the machine are not
deleted all at once. Instead, they are overwritten one at a time.
•
If you select [Erase and Overwrite] as the [Import Method], the addresses in the file
are registered after all the addresses stored in the machine are deleted.
NOTE
•
If you select [LDAP Format], only e-mail addresses and fax numbers can be
imported. The contents of one-touch buttons are not imported when [LDAP Format]
is selected. To save all the information stored in the file, select [Custom Format].
•
The name of the address book is not imported.
Address Book: Select the subaddress book to be imported.
Import Method: Select the import method.
• Append: The addresses in the file are added to the machine's Address
Book. No changes are made to the pre-existing addresses in
the Address Book.
• Erase and
Overwrite:
All addresses stored in the machine are deleted, and the
contents of the file are loaded into the machine.
File Path: Specify the location of the file to load.
File Format: Select the format of the file that is to be loaded.
• Custom Format: Select this if the file to be imported was saved and exported
by another machine that is similar to this one.
• LDAP Format: Select this if the file is to be imported from another
application.