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7 Specifications and regulatory information
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1 Quick start
Load documents to fax or copy
Send a fax
Receive a fax
Make a copy
Make a telephone call
2 HP Fax basics
The HP Fax features
The HP 640 Fax
Parts of the HP Fax
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Control Panel of HP Fax
Figure 2-4 Control panel of HP Fax
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menus The
Overview of menu options
To change these settings, see Navigate the menus on page
BASIC FAX menu
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ADVANCED FAX menu
TOOLS menu
Loudspeaker
Navigate the menus
Ready mode
Menu buttons
Use the Menu buttons to navigate the menu items
1Press the Menu button to access the menu system
Enter dates, times, text, and telephone numbers
Use these buttons when menu items ask you to enter dates, time or text
that you selected the correct one for your
on page 37)
change. Simply press the key for the new character or number or use the
ooo
mmmmmmmmm
mmm
qqq, ss, ooo
mmmm
Speed dialing
Store a number in the phone book
One-touchdialing
Phone book dialing
Paper types and sizes
The following document size is acceptable when you send a fax
•The minimum document size is 148 mm (5.8 in.) wide by 128 mm (5 in.) long
•The maximum size is 216 mm (8.5 in.) wide by 356 mm (14 in.) long
Follow these tips to ensure worry-freefaxing
For more information on what kind of paper you can use for documents
Set document resolution and contrast for a single copy
NOTE: You must set the resolution and contrast before dialing the number
2.Press Resolution repeatedly to select the option you want:
STANDARD
•FINE is good for documents containing a lot of detail
Adjust volume
Ringer volume
Speaker volume
Automatic fax redial
Receiving via an extension telephone
3 Additional features
Use Caller ID
Turn Caller ID on
See who called with Caller ID
Print a list of Caller ID numbers
Block junk fax numbers
Favorites
Save a document
Delete a document
Send a document
Print a document
Image TCR
Distinctive ring (DRPD)
Step 1—Teachthe HP Fax the ring pattern
Step 2—Setup distinctive ring (DRPD) answer mode
Answer/receive mode
See Distinctive ring (DRPD) on
see Set rings to answer on page
Set rings to answer
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4 Advanced faxing
Delayed fax
2.Press Menu repeatedly until ADVANCED FAX appears and press OK
Select Set Delayed Fax by pressing
TIP: One touch buttons do not work with Delayed Fax
You can enter 5 fax numbers into one job
Polling
Setting send polling
Polling another fax to receive
1.Dial the telephone number of the remote machine that is ready to be polled
TIP: One touch buttons do not work in this area
To cancel the scheduled job
1.Press Menu repeatedly ADVANCED FAX appears and press OK
Select Cancel Schedule by pressing
and press OK
Select the scheduled job you want to cancel by pressing
Forward faxes
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5 Feature reference
Alarm sounds
Key sounds
Silent mode
Set the fax header information
5.Press OK when the display shows Fax Name
6.Enter the fax name (up to 40 characters) by using the number keypad
You can include special characters (space, plus sign, etc.)
For more information, see
Print reports
Your fax machine can print many reports for your use
Automatic reports
These reports print automatically
Reports you can print
Reprinting faxes
3. Select between Print New Fax or Reprint Old Fax and press OK
•Print New Fax: The machine prints all new faxes which have never been printed
•Reprint Old Fax: The machine prints all faxes regardless of new or old
Clearing memory
You can selectively clear information stored in your machine’s memory
2. Select what you want to delete by pressing
Redial a number in memory
6 Care and maintenance
Print the self test
Replace the print cartridge
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To clear document jam:
If the paper is jammed in the printing area
If the paper is jammed in the paper feed area
Clean the nozzles
Clean the cartridge carrier contacts
Clean the document scanner area
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Adjust the scanner
2. Scroll to Adjust Scanner by pressing
•The machine starts to scan the document to adjust the scanner
LCD error messages
These are the error message that may display along with solutions for you
Paper jams during printing
Document jams
during transmission on page
Troubleshooting
Fax problems
Print reports
Clean the
document scanner area on page 49)
Print quality problems
Maintain the print cartridge on page
cartridge
Clean the print cartridge
nozzles
7 Specifications and regulatory information
Print cartridge
The HP Fax uses the following print cartridge
HP 701 black inkjet print cartridge CC635A
Product specifications
The specifications are subject to change without notice
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A sample of ITU #1 test chart (reduced to 60.5%)
Environmental product stewardship program
Regulatory notices
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Use Hewlett-Packardsupport services
Hewlett-PackardLIMITED WARRANTY STATEMENT