HP 640 Fax Overview of menu options, BASIC FAX menu, To change these settings, see Navigate the menus on page

Overview of menu options

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 39).

To change these settings, see Navigate the menus on page 14.

The tables below shows the options for a menu in the left column and their setting choices in the right column.

BASIC FAX menu

Option	Settings
Silent Mode	You can turn off the machine sounds either manually or on a daily schedule
	(for example, to turn off the sounds after work hours and overnight).
	The settings are: Off, On-Always, and On-Daily. For more information, see
	Silent mode on page 38.
Language	There are three languages you can use for display and reports: English,
	Spanish, and French.
Sending Confirm	A confirmation report shows whether the transmission was successful or not,
	how many pages were sent, etc.
	ON: prints a confirmation report automatically each time you send a fax.
	OFF: never prints a confirmation report (You can print one manually
	(see Print reports on page 39)).
	ERROR: prints only when an error occurs.
	Note that this report can include the Image TCR (see Image TCR on page 26).
Paper Size	A4, Letter and Legal are the paper sizes you can use to receive faxes
	and copy.
Auto Reduction	When receiving a document as long as or longer than the paper loaded, the
	machine can automatically reduce the data to fit your paper. If the fax
	machine cannot fit the data into one page with the feature enabled, the data
	is divided and printed in actual size on two or more sheets. The settings are On
	and Off.
Discard Size	If you turn the Automatic Reduction option off, you can set the fax machine
	to discard any excess image at the bottom of the page when receiving a
	document as long as or longer than the paper loaded in your machine. If the
	incoming fax is out of the margin you have set, it will be printed on two sheets
	of paper.
	The Discard Size can be 00 to 30 mm.
Rings To Answer	You can select the number of rings before answering an incoming call. If you
	are using your machine as both a telephone and a fax machine (AUTO or
	TAM mode), we suggest you set the ring count to at least 4 to give you time
	to answer.
	The number of rings can be 2 to 7.
	Note that TAM mode can only be used with a separate answering machine.

HP Fax basics 11