HTC POLA100 user manual Out-of-office auto-reply, To send out-of-office auto-reply messages

Working With Company E-mails and Meeting Appointments 135

Out-of-office auto-reply

Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook E-mail, Outlook Mobile automatically sends an auto-reply message when you’re not available.

To send out-of-office auto-reply messages

1.Tap Start > Messaging > Outlook E-mail.

2.Tap Menu > Tools > Out of Office.

3.From the I am currently list, select Out of the Office.

4.Enter your auto-reply message then tap Done.

8.3Managing Meeting Requests

When you schedule and send meeting requests from your device, you can invite attendees to your meeting and check their status to know about their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting request also clearly indicates whether or not there are conflicting or adjacent meetings.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To reply to a meeting request

1.When you receive a meeting request e-mail, a notification will be displayed on the Today screen. Open the e-mail.

2.Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the meeting.

Tips	•	Before responding, you can check your availability during the time
		of the requested meeting by tapping View your calendar.
	•	If the time of the meeting conflicts with your other appointments,
		a “Scheduling Conflict” status appears on top of the e-mail.