HTC RAPH100 user manual Send appointments, To send a meeting request

Programs  235

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Open the Calendar screen.

2.Schedule a new appointment, or open an existing one and tap Menu > Edit.

3.Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see “Managing Meeting Requests” in Chapter 7.

4.When you have finished adding attendees, tap Done.

5.Tap OK to send.

Tip	To choose the e-mail account to use for sending meeting requests, tap Menu > Tools
	> Options > Appointments tab. Tap the Send meeting requests via box and choose
	to send via your Outlook E-mail, POP3/IMAP4 or Windows Live™ account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your computer or Exchange Server.

•When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

To send appointment details as a vCalendar

A vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can be exported to Outlook on the computer.

After selecting the appointment to send in the Calendar screen, tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in an MMS message. For more information, see “MMS” in Chapter 6.