HTC RAPH500 user manual View appointments, Send appointments, To send a meeting request

116  Programs on your Device

View appointments

By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views.

The highlighted hours here indicate the time of your appointments.

Tap to view appointment details.

Tap to switch views. Agenda view

The red box and arrows indicate that there are conflicting appointments.

•To see detailed appointment information in any view, tap the appointment.

•To view appointments by category, tap Menu > Filter, then select the desired category.

•To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options > General tab. Tap the Start in box, then choose the calendar view.

•When in Month view, you will see the following indicators:

Morning appointment	Afternoon or evening appointment
All-day event	Both morning and afternoon/evening
	appointments

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Open the Calendar screen.

2.Schedule a new appointment, or open an existing one and tap Menu > Edit.

3.Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see “Managing Meeting Requests” in Chapter 7.

4.When you have finished adding attendees, tap Done.

5.Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail or POP3/IMAP4 account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your computer or Exchange Server.

•When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.