Kyocera TASKalfa 5500i/TASKalfa 4500i manual Printing with User Login, Login User Name

Device Settings

Validate user name (computer) or prompt for login user name

This option searches for the Windows User name in the driver’s Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and Password from the list are used for the print job. To release the print job, the user must enter the Login user name and Password at the printing system operation panel.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and Password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user name and Password again.

Login User Name

Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user name list, browse for an existing list and save it in your printer driver.

Printing with User Login

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After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode.

In Device Settings > Administrator Settings > User Login, select User Login.

Select a User Login option:

Use specific name

Prompt for name

The remaining User Login options become available when you create a login user name list.

Note: If you select the Use specific name or Prompt for name option, proceed to step 5.

Under the Login user name list, click the buttons to view and manage the list.

Select from the remaining User Login options:

Prompt for name and validate

Validate user name (computer) or prompt for login user name

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Click OK in all dialog boxes.

Print the document from the application.

When the Print Options dialog box appears, type or select a Name and Password, and click OK. Login is required for some options.

2-9 User Guide