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Chapter 4
Getting, Sending, andManaging E-Mail
70
Contents
Main
Copyright
Disclaimer and Limitation of Liability
Contents
Page
Page
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About This Book
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CHAPTER 1
Getting Started with Palm V ersaMail Personal E-mail Software
Upgrading to the VersaMail application
Whats new
Installing the VersaMail application
To install the VersaMail application (Windows users):
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To install the VersaMail application (Mac users):
Synchronizing an existing username
Upgrading a MultiMail database
To upgrade an existing e-mail database for use with the VersaMail application:
Getting and installing Documents To Go
CHAPTER 2
Using Your Palm Wireless E-Mail Account
What is a Palm Wireless e-mail account?
Viewing your Palm.com Inbox on your handheld
To access your Palm.com account on your handheld and view the Inbox:
Receiving e-mail notification
Viewing and using the Reminders list
To view the Reminders list:
To respond to the reminders, do one of the following:
Setting notification options for your Palm.com account
To set notification options:
Changing the notification sound
Making your handheld buzz or blink when you get new e-mail
To make your handheld buzz or blink when you get new e-mail:
Creating a notification filter for e-mail you receive in your Palm.com account
To create or edit a notification filter:
Viewing your Palm.com e-mail on the Internet
To access your Palm.com account on the Internet:
Working with your Palm.com mailbox limit
Deleting messages from your Palm.com account
To delete messages from your Palm.com account on the Internet:
Viewing Palm.com e-mail through Microsoft Outlook
To access your Palm.com account with Microsoft Outlook:
Collecting e-mail from other POP3 accounts into your Palm.com account
To set POP mail collection options:
Forwarding e-mail from another e-mail account
CHAPTER 3
Setting Up and Managing Other E-Mail Accounts
Choosing a connection type
Creating an e-mail account using the Palm Wireless connection
To create an e-mail account using the Palm Wireless connection:
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Setting outgoing mail options
Testing your new account
Editing e-mail accounts
To select the account to edit:
To edit an account:
Changing the account username and password
To edit the account username and password:
Editing the name of the incoming and outgoing mail server
To edit mail server settings:
Editing mail retrieval options for a POP or IMAP account
To edit mail retrieval server options for a POP or IMAP account:
Editing outgoing mail options
To edit outgoing mail options:
Editing a signature
Deleting an e-mail account
To delete an account:
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CHAPTER 4
Getting, Sending, and Managing E-Mail
Getting and reading e-mail
Choosing the e-mail account and displaying the Inbox
To display an account and its Inbox:
Getting e-mail by subject or getting the entire message
To get e-mail messages:
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Icons in Palm VersaMail personal e-mail software
Reading e-mail
Reading messages with a Palm Wireless connection
Reading messages with a network connection
Viewing other folders
To view other folders:
Managing columns in the folders list view
To display or hide a column in a folders list view:
To change the sort order:
Moving e-mail between folders
To move one e-mail:
To move multiple e-mail messages:
Creating and editing mail folders
Creating and editing folders with a Palm Wireless co nnection
To create and edit e-mail folders for a Palm Wireless connection:
Creating and editing folders with a network connection
To create and edit e-mail folders for a Palm Wireless connection:
Creating and sending new e-mail
To create a new e-mail message:
Addressing a message by typing the address
To enter the address:
Addressing a message using Address Book
To use an address from Address Book:
Using Smart Addressing to address a message
To use Smart Addressing to address a message:
Turning Smart Addressing on or off
To turn Smart Addressing on or off in VersaMail Preferences:
Composing and sending e-mail
To compose the rest of the e-mail and send it:
Completing drafts
Attaching a personal signature
To create a personal signature:
Forwarding e-mail
To forward an e-mail message:
Replying to e-mail
To reply to a message that you are reading:
To reply to an e-mail message from the folders list:
Working with attachments
Viewing attachments on your handheld
To view an attachment:
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Saving attachments to an expansion card
To save an attachment to an expansion card:
Attaching files to e-mail
To attach a file to a message:
Uploading attachments from an expansion card
To upload an attachment from an expansion card:
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Forwarding an attachment
To forward a message with an attachment:
Deleting messages
To delete one or more messages:
To delete messages before a certain date:
Emptying the trash
To empty the trash:
To have the trash emptied automatically:
Marking messages as read or unread
To mark messages as read or unread:
Page
Setting preferences for getting and deleting mail
To set mail preferences:
Adding or updating an Address Book entry directly from a message
To add a new Address Book entry:
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CHAPTER 5
Synchronizing E-Mail Between the Handheld and the Desktop
Configuring an account in HotSync Manager
To start PalmVersaMail HotSync Conduit
Setting synchronization options and account settings
To configure an account and set the synchronization options:
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Verifying handheld account settings before synchronizing accounts
Configuring Microsoft Outlook
To configure Microsoft Outlook:
Configuring Microsoft Outlook Express
To configure Outlook Express:
Configuring Eudora
To set up MAPI in Eudora:
Converting attached files
To turn off attachment conversion plug-ins:
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Synchronizing an account
To select which accounts are synchronized during a HotSync operation:
CHAPTER 6
Going Beyond the Basics
Managing mail filters
Creating mail filters
To create a filter:
Page
Turning filters on and off
To turn a filter on or off:
Editing or deleting a filter
To edit or delete a filter:
Creating a synchronize-only account
To create a synchronize-only e-mail account:
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Setting outgoing mail options
Configuring your synchronize-only account
Setting up an account with a network connection
Creating a network e-mail account
To create a network e-mail account:
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Setting outgoing mail options
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Setting VersaMail connection preferences
To set network connection preferences:
Testing your new account
Setting network and connection preferences
Setting network preferences
To select or create a service:
Entering a username
To enter a username:
Entering a password
To enter a password:
Selecting a connection
To select a connection:
Adding telephone settings
To enter your server phone number:
Entering a prefix
To enter a prefix:
Disabling call waiting
To disable call waiting:
Using a calling card
To use a calling card:
Setting connection preferences
Editing connections
To edit the IR-to-phone connection:
Selecting a different service for a given e-mail account
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Managing mail settings
To select the account whose settings you want to manage:
To change the protocol type:
To change your username or password:
To set a default service for this account (different from the default service for your handheld):
To change e-mail address/mail server settings:
To change incoming mail server settings:
To set outgoing mail server (SMTP) settings:
To set additional outgoing mail options:
Adding APOP to an account
To edit an account and add APOP:
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Adding ESMTP to an account
To edit an account and add ESMTP:
Copying text from an e-mail message for use in other applications
To copy text from an e-mail message:
To paste the text elsewhere in the VersaMail applica tion or in another application:
Using the command bar
To access the command bar on your handheld:
E-mail header details
Backing up mail databases
To back up an e-mail database:
Using wireless IMAP folder synchronization
To wirelessly synchronize a single pair of handheld/mail server IMAP folders:
To synchronize multiple pairs of IMAP folders:
Accessing corporate e-mail
Using Palm Desktop Link
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To use a keyboard shortcut:
Index
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