(For Facsimile and Internet Fax)
Digital Colour Imaging Systems
English
Operating Instructions
Conventions
Table of Contents
Chapter 1 Getting To Know Your Machine
Chapter 2 Basic Fax Transmission
Chapter 3 Convenient Fax Features
Chapter 4 Fax Reception
Chapter 5 Internet Fax
“Search”
Search
Setting a File Type and a File Name
“A3 Email XMT”
“Delivery Notice”
Chapter 7 Program Destinations/Program Keys
Chapter 8 Reading Reports/Lists
Chapter 9 Solving Problems
Chapter 10 Appendix
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Menu Map
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Fax Transmission Procedure
3 Enter the fax number using the Keypad, or select a destination
4 Press the Start key
Entering a Destination
Chapter
3 Press the Start key
„Use a Key Name
1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab
3 Select the desired destination
„Select from “Favourites”
1 Follow the step 1 and 2 on page
„Use Group Dialling
1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”
Program/Group
3 Select the button for the desired destination group
Searching for a Destination
„Search through the Address Book (Local Search)
Follow the step 1 and 2 on page
Select “Search”
Enter the first few letters of the Key Name you are searching for
„Search through the LDAP Server (LDAP Search)
4 Enter a search letter, and then select
“Search”
3 Select “Global”
Global
5 Select “Fax Number” to display a list of destinations
Fax Number
6 Select a destination, and then select
FaxBasic
“OK”
Redialling
1 Follow the step 1 and 2 on page 14. 2 Select “Redial”
Redial
3 Confirm that this is the fax number that
you want to send to, and then select “OK”
Preventing Accidental Transmission to Multiple Destinations
„Temporarily Enabling Transmission to Multiple Destinations
1 Select “Multi Station”
Confirming the Destination
„Confirming the Destination
1 Select “Destinations: ###”
(###: Number of selected addresses)
2 Select the desired field button, and confirm destinations
3 Select the desired field button, and confirm destinations
4 Select “OK”, and then press the Start key
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Transmission with Destination Monitoring
Talking to the Remote Party Before Transmission
Setting Original Quality
3 Select “Basic Menu”
4 Select “Quality Adj.”
5 Adjust the original quality, and then select “OK”
6 Select “Address Book”, and then select a destination
7 Press the Start key
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Setting the Original Size
5 Select the Original Size, and then
8 Press the Start key
select “OK”
6 Set “Quality Adj.” as required
Quality Adj
Transmitting 2-SidedOriginals
5 Select a binding position, and then select “OK”
Quality Adj
Verification Stamp
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Transmitting a Document Stored in Memory
6 Select “Address Book”, and then
select a destination
4 Select “Memory”
Memory
Job Build and SADF
8 If you have another original(s), place
the next original(s) within 5 seconds after the last original is scanned
Direct Transmission
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Verifying Communication Status
Rotated Transmission
Batch Transmission
Getting an Outside Line Using PIN Code Access
Using Program Keys
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Cancelling a Communication
To Cancel Direct Transmission:
Dial Prefix
1 Press the Function key to open the Function Parameters screen
2 Select “Fax/Email Settings”
3 Select “04 Key Operator Mode”
4 Enter the Key Operator password, and then select “OK”
5 Select “01 Fax Parameters”
Time Controlled Communication (Deferred)Conv nient Fax Features
5 Set the deferred time, and then select
7 Select a destination
Deferred Polling
4 Enter a communication time, and then
3 Select “Polling” in “Deferred Comm.”
5 If a password is required, enter the password, and then select “OK”
6 Select a destination
Polling
5 Select a destination
6 Press the Start key
Storing Documents to be Polled
4 Select “Polled” in “Polling”
Polled
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Using a Mailbox (Confidential Communication)
Confidential Transmission
6 Enter the mailbox password (4-digit)
4 Select “Mail Box”
Mail Box
Select a destination
Confidential Polling
Select “Mail Box”
Select “Polling”
Enter the mailbox password (4-digit),and then select “OK”
Press the Start key
Storing Documents for Confidential
5 Select “Polled”
Printing a Received Confidential Document
„Confidential Reception Report
„Printing a Received Confidential Document
5 Enter the mailbox password (4-digit)
3 Select “Mail Box”
4 Select “Print File”
Print File
Deleting a Confidential Document
4 Select “Delete File”
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Sub-AddressCommunication
Sub-AddressedTransmission Using Address Book
5 Enter a sub-address,and then select
4 Select “Sub Address Transmit”
6 Enter the password, and then select
7 Set “Quality Adj.” as required
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Sub-AddressedTransmission Using Manual Dialling
5 Select “Sub-Address”
4 Enter the fax number using the
Keypad
6 Enter a sub-address
Password Communication
Password Transmission
6 Select “On”, and then select “OK”
4 Select “Select Mode”
8 Select a destination
5 Select “Password XMT”
Setting Password-ProtectedTransmission
Press the Function key to open the
6 Select “40-79”
Function Parameters screen
Select “Fax/Email Settings”
9 Select “On” or “Off”, and select “OK”
Printing Communication Journal
3 Select “More Menus”
5 Select “Comm. Journal”
6 Select “On”, “Off”, or “Inc Only”, and then select “OK”
Inc Only
Transmitting a Document with a Cover Sheet
5 Select “Cover Sheet”
Select “On”, and then select “OK”
Receiving Documents
Manual Reception
1 When your telephone rings, lift the external telephone handset
2 If a document is loaded on the ADF, remove it
3 When you hear a beep, press the Start key
4 Hang up the phone
Print Reduction and Duplex Recording
„When Print Reduction is Set to “Fixed”
Duplex Recording
Substitute Memory Reception
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Convenient Reception Features
Fax Forwarding
Password-Reception
Junk Fax Filter
Receive to Memory
Programming Memory Reception
5 Select “On”, and then “OK”
3 Select “Select Mode”
4 Select “Receive to Memory”
Printing a Document Received in Memory
5 Select “Print”, and then “OK”
Print
Select “Select Mode”
Select “Receive to Memory”
6 If a password is pre-programmed
enter the password (4-digit),and then select “OK”
What is Internet Fax
„Routing
„Transmitting to a Fax via a Relay Station (Relay Transmission)
Using the Internet Fax Feature
What Internet Fax Can Do
Receiving Email
Inbound Routing
Relay Transmission
Message Delivery Notice (MDN)
„If the Receiving Station is an Internet Fax Station
„If the Receiving Station is a Computer
Direct Internet Fax Transmission (Using Direct SMTP)
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Tips for Internet Fax
„Dual Port Communication
„Transmission Resolution
„Receive Internet Email Messages
„Sending a Document to a PC via LAN
„Relay Transmission
Preparing to Use Internet Fax
„Sending Email (This machine Other Internet Fax machine or PC)
Sending an Email Procedure
Select “Email”
Enter an Email address by selecting
“Keyboard”, or select a pre
Keyboard
programmed Email address
Entering an Email Address
4 Enter an Email address, and then select “OK”
„ Use a Key Name
2 Select a Key Name tab
3 Select the Email address you want to send to
1 Follow the step 1 and 2 on page 110. 2 Select “Favourites”
1 Follow the step 1 and 2 on page 110. 2 Select “Program/Group”
3 Select the Group you want to send to
Searching for Destinations
4 Select the destination to which you
want to send to, and then select “OK”
3 Enter the character string you want to
search for
Select “Global”
4 Enter a name or characters to search, and then select “Search”
6 Select a destination, and then select “OK”
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Using Cc, Bcc and From
Setting Cc and Bcc
1 On the Email screen, select “Cc” or “Bcc”. (See pages 111 and 120)
Bcc
2 Select an Email address, and then select “Close”
Setting From Field
1 On the Email screen, select “From”. (See pages 111 and 120)
From
2 Enter a sender name, or select a
sender Email address, and then select “Close”
Setting Subject
1 On the Email screen, select “Subject”. (See pages 111 and 120)
Subject
2 Enter a subject, and then select “OK”
Select “Destinations: ###”
Setting a File Type and a File Name
7 Enter a filename, and then select “OK”
8 Select “Address Book”, and then set an Email address
Emailing an A3-SizedDocument
5 Select “A3 Email XMT”
7 Select “Address Book”, and then set an Email address
Setting Message Delivery Notice (MDN)
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When Email Transmission Fails
Using a Completion Notice
Receiving an Email
Receiving Email Manually
1 Press the Fax key
2 Check for incoming mail(s)
4 Select “Get Email”
Get Email
Receiving Email with the Program Key
2 Select “Program/Group”
3 Select the Program key on which POP reception is pre-programmed
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Receiving an Email on a Computer
Opening Email
Inbound Routing
Routing Setup Flow
Configure your machine for Internet Fax (see page 108)
Set required parameters to “Valid” in Function Parameters
Program the transferring station in the Address Book
Program Internet Fax or a remote computer as a transferring destination
Settings for Inbound Routing
Programming the Address Book for Inbound Routing
Press the Function key
5 Enter an Email Address, and then
Select “00 Address Book”
6 Enter a station name, and then select
7 Enter a Key Name, and then select “OK”
8 Select “IFax”, and then select “OK”
IFax
9 Select whether to add the Email address to “Favourites”
10 To enable sub-addressedrouting
11 To enable routing by a numeric ID
enter a numeric ID, and then select “OK”
Using the Relay Feature
Internet Relay Station
End Receiving Station(s)
„Example 2: Intranet Relaying Network
Computer (PC)
Mail Server
Setting up a Relayed Transmission Network
„What is the Hardware Configuration
„What is the Communication Charge
„How can I confirm the completion of a transmission
„How to Program
Example of a Relayed Transmission Network
Sample Entries in Address Book
„Table 1: Initial Sending Station (New York)
„Table 2: Relay Station (London)
„Table 3: Relay Station (Singapore)
Function Parameters for Relay Stations
Settings for Initial Sending Station
Adding End Receiving Stations for Relayed Transmission
5 Enter a fax number, and then select
3 Select “00 Address Book”
4 Select “01 Add Telephone Number”
Select whether to add a station to
“Favourites”
Internet
Select a relay station or enter the
Email address of a relay station, and
Relayed Transmission from Internet Fax
7 Select an end receiving station to which the relay station relays
Relayed Transmission from PC
sg-rly#8133111234@singapore.panasonic.co.sg
Convenient Application Software
„TIFF Converter
„TIFF Converter Mail Linking Program
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Result of Relayed Transmission
„Fax Relay Log Email
Useful Terms to Remember
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Editing a Communication ReservationHandli g CommunFilecation R servation Files
Displaying a Communication Reservation File List
5 Select or to display the
communication reservation file
3 Select “Edit File Mode”
Reading the Reservation Report
Editing Communication Reservations
5 Select or to display a
communication reservation file to be
edited
6 Select a communication reservation
8 Edit the destination
9 Select the destination, and then select “OK”
10 When the change completes, select “OK”
Deleting a Communication Reservation File
deleted
Select “Yes”
Printing a Communication Reservation File
communication reservation file you
want to print
file to be printed, and then select “OK”
Adding Documents to a Communication Reservation File
1 Place the additional document
6 Select or to display the
communication reservation file to
which you want to add documents
Resending an Incomplete Document
5 Select or to find the incomplete
file that you want to resend
6 Select the incomplete file that you
want to resend, and then select “OK”
Address Book
Adding a Fax Number into the Address Book
6 Enter a station name, and then select “OK”
Keys Destinations/Program
7 Enter Key Name, and then select
8 Select whether to add the station to
11 To enable routing by the sender’s
Adding an Email Address to Address Book
5 Enter an Email Address, and select
9 Select whether to add the station to
numeric ID, enter the numeric ID, and then select “OK”
Editing Address Book
5 Select the station you want to edit, and
Edit the station
4 Select “03 Modify Station”
Deleting a Destination from Address Book
5 Select the station you want to delete
from the Address Book, and then
6 Select “Yes”
4 Select “04 Delete Station”
Printing the Address Book List
5 Select “Start”, and then select “OK”
4 Select “00 Print Address Book List”
Program Keys
Setting for Program Dialling
5 Enter a program dial name, and then
3 Select “01 Program Keys”
6 Enter a Key Name, and then select
4 Select “02 Program Dial”
Program each desired feature
Setting for Group Dialling
5 Enter a group dialling name, and then
6 Enter Key Name, and then select
4 Select “01 Group Dial”
7 Select the destinations to be programmed, and then select “OK”
Editing a Group Dialling
4 Select “03 Modify Group Dial”
8 Select the destination to be programmed, and then select “OK”
Deleting the Program Key Setting
5 Select a Program key, and then select
4 Select “04 Delete Program/GRP”
Printing the Program List
4 Select “00 Print Program List”
Programming Email Manual Reception on Program Keys
5 Select “05 Manual POP RCV”
6 Enter a POP Account name, and then
4 Select “5-9”
7 Enter a Key Name (program button name), and then select “OK”
8 Enter the password, and then select “OK”
9 Select “Invalid” or “Valid”, and then select “OK”
Invalid
Valid
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Transaction Journal
Viewing Communication Results on Touch Panel Display
2 Select “More Menus”
3 Select “Print Out”
5 Select “XMT Only (View)” or “All (View)”
6 When the verification completes, select “OK”
Reading Transaction Journal
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Communication Journal
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Address Book List
Reading Address Book List
Program List
Reading Program List
Fax Parameter List
Reading Fax Parameter List
Individual XMT Journal
Reading Individual XMT Journal
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Tips for Solving Problems
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Information Codes
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Power Failure
Checking the Telephone Line
Replacing the Verification Stamp
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Index
