Panasonic DP-8020E, DP-8020P, DP-8045, UF-9000, DP-4530 Transmitting a Document with a Cover Sheet

Features Fax Convenient 3 Chapter

Transmitting a Document with a Cover Sheet

Documents can be transmitted with a cover sheet stating the date and time of the transmission, destination station name, and total number of pages.

Sample Fax Cover Sheet

***** Facsimile Cover Sheet *****

dd-MMM-yyyy 15:00

Message To:

SALES DEPT.

Message From:

PANASONIC

201 555 1212

01

Page(s)

Following This Cover Page

Text Area

60 characters for 1 line

(Up to 10 lines)

zThe cover sheet is excluded from the total page count in the transaction journal.

zThe cover sheet can be printed with texts programmed by users. (Up to 10 lines are available.)

z60 characters can be programmed for 1 line, and up to 600 characters can be printed on the cover sheet.

zCharacters are written from left to right. (The dotted lines will not be printed.)

zThe standard setting of a cover sheet can be changed with the Function Parameter “56 Cover Sheet (HOME)” (Fax/Email Settings > Fax Parameters). To modify the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

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Contents

(For Facsimile and Internet Fax) Digital Colour Imaging Systems English Operating Instructions Conventions Table of Contents Chapter 1 Getting To Know Your Machine Chapter 2 Basic Fax Transmission Chapter 3 Convenient Fax Features Chapter 4 Fax Reception Chapter 5 Internet Fax “Search” Search Setting a File Type and a File Name “A3 Email XMT” “Delivery Notice” Chapter 7 Program Destinations/Program Keys Chapter 8 Reading Reports/Lists Chapter 9 Solving Problems Chapter 10 Appendix Page Menu Map Page Page Page Fax Transmission Procedure 3 Enter the fax number using the Keypad, or select a destination 4 Press the Start key Entering a Destination Chapter 3 Press the Start key „Use a Key Name 1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab 3 Select the desired destination „Select from “Favourites” 1 Follow the step 1 and 2 on page „Use Group Dialling 1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group” Program/Group 3 Select the button for the desired destination group Searching for a Destination „Search through the Address Book (Local Search) Follow the step 1 and 2 on page Select “Search” Enter the first few letters of the Key Name you are searching for „Search through the LDAP Server (LDAP Search) 4 Enter a search letter, and then select “Search” 3 Select “Global” Global 5 Select “Fax Number” to display a list of destinations Fax Number 6 Select a destination, and then select FaxBasic “OK” Redialling 1 Follow the step 1 and 2 on page 14. 2 Select “Redial” Redial 3 Confirm that this is the fax number that you want to send to, and then select “OK” Preventing Accidental Transmission to Multiple Destinations „Temporarily Enabling Transmission to Multiple Destinations 1 Select “Multi Station” Confirming the Destination „Confirming the Destination 1 Select “Destinations: ###” (###: Number of selected addresses) 2 Select the desired field button, and confirm destinations 3 Select the desired field button, and confirm destinations 4 Select “OK”, and then press the Start key Page Transmission with Destination Monitoring Talking to the Remote Party Before Transmission Setting Original Quality 3 Select “Basic Menu” 4 Select “Quality Adj.” 5 Adjust the original quality, and then select “OK” 6 Select “Address Book”, and then select a destination 7 Press the Start key Page Setting the Original Size 5 Select the Original Size, and then 8 Press the Start key select “OK” 6 Set “Quality Adj.” as required Quality Adj Transmitting 2-SidedOriginals 5 Select a binding position, and then select “OK” Quality Adj Verification Stamp Page Transmitting a Document Stored in Memory 6 Select “Address Book”, and then select a destination 4 Select “Memory” Memory Job Build and SADF 8 If you have another original(s), place the next original(s) within 5 seconds after the last original is scanned Direct Transmission Page Verifying Communication Status Rotated Transmission Batch Transmission Getting an Outside Line Using PIN Code Access Using Program Keys Page Cancelling a Communication To Cancel Direct Transmission: Dial Prefix 1 Press the Function key to open the Function Parameters screen 2 Select “Fax/Email Settings” 3 Select “04 Key Operator Mode” 4 Enter the Key Operator password, and then select “OK” 5 Select “01 Fax Parameters” Time Controlled Communication (Deferred)Conv nient Fax Features 5 Set the deferred time, and then select 7 Select a destination Deferred Polling 4 Enter a communication time, and then 3 Select “Polling” in “Deferred Comm.” 5 If a password is required, enter the password, and then select “OK” 6 Select a destination Polling 5 Select a destination 6 Press the Start key Storing Documents to be Polled 4 Select “Polled” in “Polling” Polled Page Using a Mailbox (Confidential Communication) Confidential Transmission 6 Enter the mailbox password (4-digit) 4 Select “Mail Box” Mail Box Select a destination Confidential Polling Select “Mail Box” Select “Polling” Enter the mailbox password (4-digit),and then select “OK” Press the Start key Storing Documents for Confidential 5 Select “Polled” Printing a Received Confidential Document „Confidential Reception Report „Printing a Received Confidential Document 5 Enter the mailbox password (4-digit) 3 Select “Mail Box” 4 Select “Print File” Print File Deleting a Confidential Document 4 Select “Delete File” Page Sub-AddressCommunication Sub-AddressedTransmission Using Address Book 5 Enter a sub-address,and then select 4 Select “Sub Address Transmit” 6 Enter the password, and then select 7 Set “Quality Adj.” as required Page Sub-AddressedTransmission Using Manual Dialling 5 Select “Sub-Address” 4 Enter the fax number using the Keypad 6 Enter a sub-address Password Communication Password Transmission 6 Select “On”, and then select “OK” 4 Select “Select Mode” 8 Select a destination 5 Select “Password XMT” Setting Password-ProtectedTransmission Press the Function key to open the 6 Select “40-79” Function Parameters screen Select “Fax/Email Settings” 9 Select “On” or “Off”, and select “OK” Printing Communication Journal 3 Select “More Menus” 5 Select “Comm. Journal” 6 Select “On”, “Off”, or “Inc Only”, and then select “OK” Inc Only Transmitting a Document with a Cover Sheet 5 Select “Cover Sheet” Select “On”, and then select “OK” Receiving Documents Manual Reception 1 When your telephone rings, lift the external telephone handset 2 If a document is loaded on the ADF, remove it 3 When you hear a beep, press the Start key 4 Hang up the phone Print Reduction and Duplex Recording „When Print Reduction is Set to “Fixed” Duplex Recording Substitute Memory Reception Page Convenient Reception Features Fax Forwarding Password-Reception Junk Fax Filter Receive to Memory Programming Memory Reception 5 Select “On”, and then “OK” 3 Select “Select Mode” 4 Select “Receive to Memory” Printing a Document Received in Memory 5 Select “Print”, and then “OK” Print Select “Select Mode” Select “Receive to Memory” 6 If a password is pre-programmed enter the password (4-digit),and then select “OK” What is Internet Fax „Routing „Transmitting to a Fax via a Relay Station (Relay Transmission) Using the Internet Fax Feature What Internet Fax Can Do Receiving Email Inbound Routing Relay Transmission Message Delivery Notice (MDN) „If the Receiving Station is an Internet Fax Station „If the Receiving Station is a Computer Direct Internet Fax Transmission (Using Direct SMTP) Page Tips for Internet Fax „Dual Port Communication „Transmission Resolution „Receive Internet Email Messages „Sending a Document to a PC via LAN „Relay Transmission Preparing to Use Internet Fax „Sending Email (This machine Other Internet Fax machine or PC) Sending an Email Procedure Select “Email” Enter an Email address by selecting “Keyboard”, or select a pre Keyboard programmed Email address Entering an Email Address 4 Enter an Email address, and then select “OK” „ Use a Key Name 2 Select a Key Name tab 3 Select the Email address you want to send to 1 Follow the step 1 and 2 on page 110. 2 Select “Favourites” 1 Follow the step 1 and 2 on page 110. 2 Select “Program/Group” 3 Select the Group you want to send to Searching for Destinations 4 Select the destination to which you want to send to, and then select “OK” 3 Enter the character string you want to search for Select “Global” 4 Enter a name or characters to search, and then select “Search” 6 Select a destination, and then select “OK” Page Using Cc, Bcc and From Setting Cc and Bcc 1 On the Email screen, select “Cc” or “Bcc”. (See pages 111 and 120) Bcc 2 Select an Email address, and then select “Close” Setting From Field 1 On the Email screen, select “From”. (See pages 111 and 120) From 2 Enter a sender name, or select a sender Email address, and then select “Close” Setting Subject 1 On the Email screen, select “Subject”. (See pages 111 and 120) Subject 2 Enter a subject, and then select “OK” Select “Destinations: ###” Setting a File Type and a File Name 7 Enter a filename, and then select “OK” 8 Select “Address Book”, and then set an Email address Emailing an A3-SizedDocument 5 Select “A3 Email XMT” 7 Select “Address Book”, and then set an Email address Setting Message Delivery Notice (MDN) Page When Email Transmission Fails Using a Completion Notice Receiving an Email Receiving Email Manually 1 Press the Fax key 2 Check for incoming mail(s) 4 Select “Get Email” Get Email Receiving Email with the Program Key 2 Select “Program/Group” 3 Select the Program key on which POP reception is pre-programmed Page Receiving an Email on a Computer Opening Email Inbound Routing Routing Setup Flow Configure your machine for Internet Fax (see page 108) Set required parameters to “Valid” in Function Parameters Program the transferring station in the Address Book Program Internet Fax or a remote computer as a transferring destination Settings for Inbound Routing Programming the Address Book for Inbound Routing Press the Function key 5 Enter an Email Address, and then Select “00 Address Book” 6 Enter a station name, and then select 7 Enter a Key Name, and then select “OK” 8 Select “IFax”, and then select “OK” IFax 9 Select whether to add the Email address to “Favourites” 10 To enable sub-addressedrouting 11 To enable routing by a numeric ID enter a numeric ID, and then select “OK” Using the Relay Feature Internet Relay Station End Receiving Station(s) „Example 2: Intranet Relaying Network Computer (PC) Mail Server Setting up a Relayed Transmission Network „What is the Hardware Configuration „What is the Communication Charge „How can I confirm the completion of a transmission „How to Program Example of a Relayed Transmission Network Sample Entries in Address Book „Table 1: Initial Sending Station (New York) „Table 2: Relay Station (London) „Table 3: Relay Station (Singapore) Function Parameters for Relay Stations Settings for Initial Sending Station Adding End Receiving Stations for Relayed Transmission 5 Enter a fax number, and then select 3 Select “00 Address Book” 4 Select “01 Add Telephone Number” Select whether to add a station to “Favourites” Internet Select a relay station or enter the Email address of a relay station, and Relayed Transmission from Internet Fax 7 Select an end receiving station to which the relay station relays Relayed Transmission from PC sg-rly#8133111234@singapore.panasonic.co.sg Convenient Application Software „TIFF Converter „TIFF Converter Mail Linking Program Page Result of Relayed Transmission „Fax Relay Log Email Useful Terms to Remember Page Editing a Communication ReservationHandli g CommunFilecation R servation Files Displaying a Communication Reservation File List 5 Select or to display the communication reservation file 3 Select “Edit File Mode” Reading the Reservation Report Editing Communication Reservations 5 Select or to display a communication reservation file to be edited 6 Select a communication reservation 8 Edit the destination 9 Select the destination, and then select “OK” 10 When the change completes, select “OK” Deleting a Communication Reservation File deleted Select “Yes” Printing a Communication Reservation File communication reservation file you want to print file to be printed, and then select “OK” Adding Documents to a Communication Reservation File 1 Place the additional document 6 Select or to display the communication reservation file to which you want to add documents Resending an Incomplete Document 5 Select or to find the incomplete file that you want to resend 6 Select the incomplete file that you want to resend, and then select “OK” Address Book Adding a Fax Number into the Address Book 6 Enter a station name, and then select “OK” Keys Destinations/Program 7 Enter Key Name, and then select 8 Select whether to add the station to 11 To enable routing by the sender’s Adding an Email Address to Address Book 5 Enter an Email Address, and select 9 Select whether to add the station to numeric ID, enter the numeric ID, and then select “OK” Editing Address Book 5 Select the station you want to edit, and Edit the station 4 Select “03 Modify Station” Deleting a Destination from Address Book 5 Select the station you want to delete from the Address Book, and then 6 Select “Yes” 4 Select “04 Delete Station” Printing the Address Book List 5 Select “Start”, and then select “OK” 4 Select “00 Print Address Book List” Program Keys Setting for Program Dialling 5 Enter a program dial name, and then 3 Select “01 Program Keys” 6 Enter a Key Name, and then select 4 Select “02 Program Dial” Program each desired feature Setting for Group Dialling 5 Enter a group dialling name, and then 6 Enter Key Name, and then select 4 Select “01 Group Dial” 7 Select the destinations to be programmed, and then select “OK” Editing a Group Dialling 4 Select “03 Modify Group Dial” 8 Select the destination to be programmed, and then select “OK” Deleting the Program Key Setting 5 Select a Program key, and then select 4 Select “04 Delete Program/GRP” Printing the Program List 4 Select “00 Print Program List” Programming Email Manual Reception on Program Keys 5 Select “05 Manual POP RCV” 6 Enter a POP Account name, and then 4 Select “5-9” 7 Enter a Key Name (program button name), and then select “OK” 8 Enter the password, and then select “OK” 9 Select “Invalid” or “Valid”, and then select “OK” Invalid Valid Page Transaction Journal Viewing Communication Results on Touch Panel Display 2 Select “More Menus” 3 Select “Print Out” 5 Select “XMT Only (View)” or “All (View)” 6 When the verification completes, select “OK” Reading Transaction Journal Page Communication Journal Page Page Page Address Book List Reading Address Book List Program List Reading Program List Fax Parameter List Reading Fax Parameter List Individual XMT Journal Reading Individual XMT Journal Page Page Tips for Solving Problems Page Information Codes Page Page Page Page Page Power Failure Checking the Telephone Line Replacing the Verification Stamp Page Index