Ricoh ISC 615G, MP C1500 Registering E-mailDestination

Registering Addresses and Users for Facsimile/Scanner Functions

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail.

•It is easy to select the e-mail destination if you register “User (Destination) Name” for the e-mail destination.

•You can register e-mail destinations as a group.

•You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you want to do this, set a protection code on the send- er address to prevent unauthorized access.

Note

❒You can select an e-mail address from an LDAP server, and then register it in the Address Book. See “Sending Scan Files by E-mail”, Scanner Reference.

❒You can set the machine to send a Transmission Result Report by e-mail whenever a transmission is sent. See Facsimile Reference You can set the ma- chine to send a Transmission Result Report by e-mail whenever a transmis- sion is sent. See Facsimile Reference.

Reference

p.257 “Registering a Protection Code”

7	Registering E-mail Destination

Important

❒When using a e-mail destination the sender (transmission number), you must register the user code previously.

A Select [System Settings] using {U} or {T}, and then press the {OK} key.

B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

196

Contents

Operating Instructions General Settings Guide 1Connecting the Machine 2System Settings 3Copier Features 4Fax Features Page ❖About This Machine ❖General Settings Guide ❖Troubleshooting ❖Security Reference ❖Copy Reference ❖Other manuals Note 1. Connecting the Machine 2. System Settings 3. Copier Features 4. Fax Features 5. Printer Features 6. Scanner Features 7. Registering Addresses and Users for Facsimile/Scanner Functions 8. Other User Tools 9. Appendix Symbols Names of Major Options Important User Tools/Counter 1.The settings menu appears. Press the {U} or {T} key to scroll to the 2.The number of pages in the dis- played settings menu appears. If you cannot see the entire menu, press the {U} or {T} key to scroll the screen Reading the Display and Using Keys Changing Default Settings B Select the menu using {U} or {T}, and then press the {OK} key [System Settings] [Copier Features] [Fax Features] [Printer Features] Exiting User Tools Menu Protect 1. Connecting the Machine Connecting to the Ethernet Interface Connecting to the USB Interface Connecting to the IEEE 1394 Interface (SCSI print/IPv4 over 1394) A Connect the IEEE 1394 interface cable to the IEEE 1394 port Connecting to the IEEE 1284 Interface Connecting to the IEEE 802.11b (Wireless LAN) Interface [802.11 Ad hoc] Checking the Connection ❖When using in infrastructure mode [LAN Type] [Interface Set- tings] ❖When using in adhoc mode / 802.11 ad hoc mode Checking the Signal [Interface Settings] [Wireless LAN Signal] Settings Required to Use the Printer/LAN-Fax ❒IPv6 can be used only for the printer function [Effective Protocol] [Effec- tive] p.54 “Interface Settings” IEEE 1394 (IPv4 over 1394) IEEE 802.11b (wireless LAN) Settings Required to Use Internet Fax [SMTP Server] [Fax E-mail Account] [POP before SMTP] Page Page Settings Required to Use E-mailFunction Page ❒ [IEEE 1394] is displayed when the IEEE 1394 interface board is installed [Effec tive] is set to , also make setting for Settings Required to Use Scan to Folder Function Page Page Settings Required to Use the Network Delivery Scanner Transfer” Page Settings Required to Use Network TWAIN Scanner Page Page Using Utilities to Make Network Settings ❖[Network] → [Machine IPv6 Address] → [Manual Config. Address] ❖[Network] → [IPv6 Stateless Setting] ❖[Network] → [DNS Configuration] → [Auto-Obtain(DHCP)] ❖[Network] → [DNS Configuration] → [Specify] → [Server 1-3] ❖[Network] → [DDNS Configuration] ❖[Network] → [WINS Configuration] → [On] → [Scope ID] ❖[Network] → [Effective Protocol] → [IPv4] ❖[Network] → [Effective Protocol] → [IPv6] ❖[Network] → [Effective Protocol] → [NetWare] ❖[Network] → [Effective Protocol] → [SMB] ❖[Network] → [NW Frame Type] → [Ethernet II] ❖[Network] → [NW Frame Type] → [Ethernet 802.2] ❖[Network] → [NW Frame Type] → [Ethernet 802.3] ❖[Network] → [NW Frame Type] → [Ethernet SNAP] ❖[Network] → [SMB Computer Name] ❖[Network] → [LAN Type] → [IEEE 802.11b] ❖[Network] → [Host Name] ❖[Network] → [Machine Name] ❖[IEEE 1394] → [IPv4 Address] → [Auto-Obtain(DHCP)] ❖[IEEE 1394] → [IPv4 Address] → [Specify] → [IP Add.] ❖[IEEE 1394] → [Domain Name] ❖[IEEE 1394] → [WINS Configuration] → [On] → [Server 1-2] ❖[IEEE 1394] → [WINS Configuration] → [On] → [Scope ID] ❖[IEEE 1394] → [IPv4 over 1394] ❖[IEEE 802.11b] → [Communication Mode] ❖[IEEE 802.11b] → [Communication Speed] ❖[File Transfer] → [SMTP Server] ❖[File Transfer] → [SMTP Authentication] ❖[File Transfer] → [POP before SMTP] ❖[File Transfer] → [Reception Protocol] ❖[File Transfer] → [E-mailRecept. Interval] ❖[File Transfer] → [Max. Recept. E-mailSize] ❖[File Transfer] → [E-mailStorage in Server] ❖[File Transfer] → [Default User Name/PW(Send)] ❖[File Transfer] → [Fax E-mailAccount] Connecting the Telephone Line Selecting the Line Type Page 2. System Settings ❖Copy Count Display (copier) •Up ❖Function Priority •Copier ❖Print Priority ❖Key Repeat Lighter Darker •Normal ❖Measurement Unit ❖Paper Size: 1-SheetBypass ❖The paper sizes you can set for 1-sheetBypass Tray are as follows: ❖Tray Paper Size: Tray1 ❖The paper sizes you can set for Tray 1 are as follows: ❖Tray Paper Size: Tray2-3 ❖ The paper sizes you can set for Tray 2, 3 are as follows: ❖Printer Bypass Paper Size ❖The paper types you can set for bypass tray are as follows: ❖Paper Type: Bypass Tray ❖Paper Type: 1-SheetBypass Tray ❖Paper Type: Paper Tray1-3 ❖ Ppr Tray Priority: Copier (copier) ❖Ppr Tray Priority: fax (facsimile) ❖Ppr Tray Priority: Printer (printer) [Tray 2] [Tray 3] ❖Auto Off Timer 1 min(s) ❖System Auto Reset Timer 60 second(s) ❖Copier Auto Reset Timer (copier) ❖Scanner Auto Reset Timer (scanner) ❖Set Date ❖Set Time ❖Auto-LogoutTimer 180 second(s) Network ❖IPv6 Stateless Setting •Effective ❖DNS Configuration ❖DDNS Configuration ❖Domain name ❖NCP Delivery Protocol •TCP/IP Priority ❖NW Frame Type •Auto Select ❖SMB Computer Name ❖LAN Type •Ethernet ❖Ping Command ❖Permit SNMPv3 Communictn •Encryption/Clear Text Parallel Interface IEEE [Server 1-2] ❖IPv4 over [Active] [IP over 1394] IEEE 802.11b Print I/F Settings ❖Delivery Option ❖Fax RX File Transmission •Do not print •All Files [Print File] ❖SMTP Server [Server Name] [Port No.] [OK] ❖SMTP Authentication ❖POP before SMTP [Wait Time after Auth.] port number for [POP3] in [E-mailCommunication Port] 300 msec ❖Reception Protocol ❖Key Operator's E-mailAdd [Auto Specify Sender Name] ❖E-mailCommunication Port ❖E-mailRecept. Interval •On: 15 min ❖ Default User Name/PW(Send) ❖Auto Specify Sender Name ❖Fax E-mailAccount •Do not Receive ❖Scanner Resend Time •On: 3 times ❖Address Book Management ❖Prgrm./Change/Delete Group ❖Address Book: Print List [Address Book: Print List] ❖Display/Print Counter ❖Disp./Print User Counter [Dis- play/Print Counter] ❖User Auth. Management ❖Admin. Auth. Management ❖Program/Change Admin ❖Key Counter Management ❖External Charge Unit Mng ❖Extended Security [High Security] ❖LDAP Search [Search LDAP] ❖AOF (Always On) ❖Firmware Version Program/Change/Delete LDAP Server To delete the programmed LDAP server Programming the LDAP Server To enter the search base A Select [Search Base] using {U} or {T}, and then press the {OK} key [Search Base] B Enter the Search Base, and then press the {OK} key To enter a port number To start SSL communication A Select [SSL] using {U} or {T}, and then press the {OK} key [SSL] B Select [On] using {U} or {T}, and then press the {OK} key To set authentication To enter the user name and password A Enter the user name, and then press the {OK} key B Enter the password, and then press the {OK} key To test the connection A Press [Con.Test] B Press [Exit] To set search conditions A Select [Search Conditions] using {U} or {T}, and then press the {OK} key C Enter attribute, and then press the {OK} key To set search options A Select [Search Options] using {U} or {T}, and then press the {OK} key [Search Options] B Enter attribute, and then press the {OK} key Page 3. Copier Features ❖ Orientation • Do not Specify ❖ Max. Number of Sets ❖ Original Count Display ❖ Colour Mode Priority Page ❖Preset R/E Priority [R/E] ❖Duplex Margin [Top Margin] [Left Margin] 4. Fax Features ❖ Set User Function Key ❖Switch Reception Mode ❖Authorized Reception ❖ Checkered Mark ❖ Center Mark ❖ Print Reception Time ❖Internet Fax Settings ❖Maximum E-mailSize Settings] [Maximum Size] ❖SMTP RX File Delivery @aaa.abcd.com [SMTP RX File Delivery] ❖Enable H.323 ❖Enable SIP ❖ H.323 Settings [IP-Fax [H.323 Settings] [Gatekeeper Address (Main)] [Own Fax No.] ❖Gateway Settings [Gateway Settings] [H.323] [SIP] ❖Print Journal Job Information ❖Print TX Standby File List ❖Communication Page Count ❖Memory Lock ❖Folder TX Result Report [Folder TX Result Report] [E-mail] Search Desti- nation FPress the {User Tools/Counter} key ❖Select Dial/Push Phone [Select Dial/Push Phone] [Push phone] [Dial Phone (10PPS)] ❖G3 Analog Line ❖Fax Header [Print Fax Header] [TX Mode] ❖Own Name ❖Own Fax Number (facsimile number of sender) Registering Fax Information Programming/Changing Fax Header A Select [Fax Header] using {U} or {T}, and then press the {OK} key [Fax Header] B Enter the fax header, and then press the {OK} key Programming/Changing Own Name Deleting Fax Information Page ❒To use this function, set [Forwarding] under [Administrator Tools] to [On] Programming an End Receiver Canceling Receiver Settings Printing a Forwarding Mark ❖Switches and Bits • Switch ❖Parameter Settings List Parameter Settings are outlined below Page Page Changing the User Parameters Page Printing the Parameter Settings List ❖Home Position ❖Home Position Parameter List “Image Density (Contrast)”, Facsimile Reference “Resolution”, Facsimile Reference “Original Type”, Facsimile Reference “Stamp”, Facsimile Reference Changing the Home Position G Press the {OK} key Page Authorized Reception Memory Lock Programming/Changing Special Senders F Enter the sender name, and then press the {OK} key [Full Agreement] [Partial Agreement] H Select items using {U} or {T}, and then press the {OK} key Press [Exit] Authorized RX (Authorized Reception) Page Programming Initial Set Up of a Special Sender Page Deleting a Special Sender Printing Special Sender List Page 5. Printer Features Printing the List/Test page ❖ List/Test Print Lock ❖ Delete All Temporary Jobs ❖ Delete All Stored Jobs ❖ Image Density ❖Print Error Report ❖Auto Continue 5 ❖ Memory Overflow •Not Print ❖Auto Delete Temporary Print Jobs ❖Memory Usage •Frame Priority ❖Duplex ❖Copies ❖Blank Page Print ❖ Page Size ❖Bypass Tray Priority •Driver/Command ❖Edge to Edge Print ❖Default Printer Lang •PCL ❖ I/O Buffer • 128 KB ❖ I/O Timeout • 15 seconds ❖Orientation •Portrait ❖Form Lines ❖Font Source • Resident ❖ Symbol Set PC-8 ❖ Courier Font • Regular ❖ Ext. A4 Width ❖Data Format •TBCP ❖Colour Setting •Super Fine ❖Colour Profile ❖Change PDF Password ❖PDF Group Password 6. Scanner Features ❖Mixed Orig. Sizes Priority [Auto Detect] ❖Orig. Orientation Priority Full Colour/B&W ❖Dropout Colour Settings [Dropout Colour Settings] [Text] •None [None] ❖Dest. List Priority •Delivery Server ❖Update Server Dest. List [Update Server Dest. List] [Dest. List Priority 1] ❖TWAIN Standby Time •On: 10 seconds ❖File Type Priority •Multi-page:TIFF ❖Compression (B&W) ❖Compress. (Gray/Full Clr) ❖ Print&Del. Scanner Journal • Print and Delete All ❖Print Scanner Journal ❖Delete Scanner Journal ❖Divide & Send E-mail [Max •On (per max. size): 5 (Maximum Number of Divisions) [On (per max. size)] [Multi-page:TIFF] Page 7.Registering Addresses and Users for Facsimile/Scanner Functions ❖Name ❖Authentication Information ❖Protection ❖Fax Settings ❖E-mailSettings ❖Folder Information Managing names in the Address Book Sending fax by Quick Dial Sending e-mailby Quick Dial Sending scanned files to a shared folder directly Preventing unauthorized user access to shared folders from the machine Managing users and machine usage Registering Names F Enter the name and then press the {OK} key Changing a Registered Name Deleting a Registered Name Page Registering a User Code G Press [Dest.] [Dest.] H Select [Auth. Info] using {U} or {T}, and then press the {OK} key [Auth. Info] I Select [User Code] using {U} or {T}, and then press the {OK} key [User Code] J Enter the user code using the number keys, and then press the {OK} key Changing a User Code Page Page Deleting a User Code Page Displaying the Counter for Each User Printing the Counter for Each User D Select [Print] using {U} or {T}, and then press the {OK} key [Print] E Select [Per User] using {U} or {T}, and then press the {OK} key [Per User] F Select the path destination procedure using {U}or {T}, and then press the Printing the Counter for All User Page Clearing the Number of Prints G Select the user to clear [Manual] I Press [Yes] L Press [Yes] M Press the {User Tools/Counter} key ❖Fax number ❖SUB Code ❖SEP Code ❖International TX Mode ❖Label insertion [Fax Destination] [Programmed Name] ❖IP-Fax ❖Select Protocol Fax Destination Page Changing a Fax Destination I Enter again the item to be changed K L Using a Fax Destination as a sender A Press [Dest.] B Select [Auth. Protect] using {U} or {T}, and then press the {OK} key [Auth. Protect] To changing a fax destination To program the SUB Code To program the SEP Code To set the International TX Mode To set label insertion B Select [Label Insertion] using {U} or {T}, and then press the {OK} key [Label Insertion] Using the tone A Press [Tone] Deleting a registered Fax Destination I Press the {Clear/Stop}key to delete the fax number, then press the {OK}key IP-faxDestination I Press [IP] [IP] J Select the protocol using {U} or {T}, and then press the {OK} key K Enter the IP-faxdestination and then press the {OK} key Press [Option] to select the items to be set [Option] Changing a Registered IP-FaxDestination 7J Press [End] K Press the {OK} key L Press the {User Tools/Counter} key A Press [IP] B Select the new protocol using {U} or {T}, and then press the {OK} key C Enter the new IP-faxdestination and then press the {OK} key Deleting a Registered IP-FaxDestination Page I Press [IP] and then press the {OK} key Registering E-mailDestination Page Page Changing a Registered E-mailDestination Page Page Deleting a Registered E-mailDestination Page Using SMB to Connect E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key Page Page [Manual Entry] [Browse Network] T Press [Con.Test] to check the path is set correctly [Con.Test] U Press [Exit] [Do not Specify] To locate the folder manually A Select [Manual Entry] using {U} or {T}, and then press the {OK} key B Enter the path and then press the {OK} key To locate the folder using Browse Network A Select [Browse Network] using {U} or {T}, and then press the {OK} key B Select a client computer using the scroll keys, and then press the {OK}key [Up] C Select the folder you want to register using the scroll keys, and then press If a Login Screen Appears A Enter the login user name, and then press the {OK} key Changing a registered folder Page H Select [Folder Info] using {U} or {T}, and then press the {OK} key I Select [SMB] using {U} or {T}, and then press the {OK} key J Press [Con.Test] to check the path is set correctly K Press [Exit] L Press the {Escape} key twice To change the protocol A Select [FTP] or [NCP] using {U} or {T}, and then press the {OK} key [FTP] [NCP] B A confirmation message appears. Press [Yes] Deleting a registered folder Page Using FTP to Connect Page Page Page Page [Change] 7Reference E Press the {OK} key F Press [Dest.] G Select [Folder Info] using {U} or {T}, and then press the {OK} key Page When you have finished making changes, press [End] A Press [SMB] or [NCP] Page Page Using NCP to Connect Page Page Select [NCP] using {U} or {T}, and then press the {OK} key Select the connection type using {U} or {T}, and then press the {OK} key [NDS] [Bindery] T Select how to specify the path using {U} or {T}, and then press the {OK} key U Specify the folder V Press [Com.Test] to confirm whether or not the paths have been correctly set [Com.Test] Y Press the {User Tools/Counter} key B Enter the path name, and then press the {OK} key C Press [Con.Test] to check the path is set correctly B If you have set “Connection Type” to [NDS], a list of items in the NDS tree appears. If you have set “Connection Type” to [Bindery], a list of items on the NetWare server appears [Apply] Page Press [Dest.] Select [Folder Info] using {U} or {T}, and then press the {OK} key J Select the connection type using {U} or {T}, and then press the {OK} key Page A Press [SMB] or [FTP] To delete the registered folder Select [Address Book Management] using {U}or {T}, and then press the {OK}key Select [Program/Change] using {U} or {T}, and then press the {OK} key Press [Yes] Press the {Escape} key twice Registering a New Group F Enter the group name, and then press the {OK} key Registering Names to a Group Page Adding a Group to Another Group Page Displaying Names Registered in Groups H Select [Programd. User/Group] using {U}or {T}, and then press the {OK}key [Programd. User/Group] Removing a Name from a Group Page Deleting a Group within Another Group Page Changing a Group Name Page Deleting a Group Page Registering a Protection Code to a Single User H Select [Auth. Protect] using {U} or {T}, and then press the {OK} key I Select [Register as] using {U} or {T}, and then press the {OK} key Page Registering a Protection Code to a Group User Page Press [Exit] twice Press the {User Tools/Counter} SMTP Authentication I Select [SMTP Authentication] using {U} or {T}, and then press the {OK} key Page LDAP authentication Page Page Q Press the {OK} key R Press the {User Tools/Counter}} key Searching by Name Searching from the List Searching by Registration Number Searching by User Code Searching by Fax Number Searching by E-mailAddress Searching by Destination Folder Name 8. Other User Tools A Select [Language] using {U} or {T}, and then press the {OK} key B Select the language using {U} or {T}, and then press the {OK} key C Press the {User Tools/Counter} key ❖Supplies ❖Machine Maintenance/Repair ❖Sales Representative A Select [Enquiry] using {U} or {T}, and then press the {OK} key [Print Enquiry List] D Press the {Start} key Displaying the Total Counter Page 9. Appendix ❖First copy time: ❖Copying speed: ❖Reproduction ratio: ❖Paper capacity: ❖Power consumption: Dimensions (W H up to exposure glass): ❖ Space for main unit (W ⋅ D): 550 ⋅ 729 mm, 21.7 ⋅ 31.2 in Exposure Glass Cover Auto Document Feeder (ADF) Auto Document Feeder capable of scanning both sides of a sheet (ARDF) Duplex Unit Lower Paper Tray (1-traytype) Lower Paper Trays (2-traytype) Function Upgrade Option expat NetBSD Page Sablotron JPEG LIBRARY SASL MD4 MD5 Samba(Ver 3.0.4) RSA BSAFE® Open SSL Page Open SSH Page Page Page Page Open LDAP Page Page Page Page Page Guide Settings General Instructions Operating