When the data security kit is installed
■Confidential folders and confidential files of the document
filing function
If an incorrect password is entered 3 times in a row for a specific confidential folder or file, the folder or file will be locked. To unlock the folder or file, use "Release Lock on File/ Folder Operation" (page 19 of this manual).
● All files with the same user name and password can be printed at once using the Batch Print feature of the document filing function ( ☞ Operation Guide "BATCH PRINTING" in "6. DOCUMENT FILING".)
Files that have a password different from the password that was entered at the time of the search will be treated as files for which an incorrect password was entered. For this reason, it is recommended that you avoid executing searches using [All Users] and [User Unknown] as much as possible.
●When the use of a file is prohibited, the following will apply when the document filing function is used:
●When batch print is performed, a prohibited file will not be printed even if it matches the search conditions.
■File search screen of document filing
When the data security kit is installed, the password entry setting will not appear in the document filing search screen.
■Administrator Authority Setting
When the data security kit is installed, "Password Change" will not appear in System Settings (Administrator) > "Document Filing Settings" > "Other Settings" > "Administrator Authority Setting". (The administrator password can not be entered to change the password that has been set for a file or folder.)
■Encrypted PDF
When a job is printed by encrypted PDF direct printing (when the printer expansion kit and PS3 expansion kit are installed), the job will appear in the spool queue of the job status screen and a password must be entered to begin printing.
If an incorrect password is entered 3 times in a row when the data security kit installed, the message "Operation is disabled. Please see your administrator for your assistance." will be displayed for 6 seconds and printing will be locked.
If you touch a file in the spool screen for which an incorrect password was entered 3 times, the following screen will appear.
The print of this job is disabled.
Delete the job?
No Yes
●Touch the [Yes] button to delete the print job.
●Touch the [No] button to cancel deletion of the job.
To unlock the print job, use "Release Lock on File/Folder Operation" (page 19 of this manual).
6
