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Sharp MX-M264N, MX-M314N, MX-M354N PREPARATIONS FOR METADATA TRANSMISSION

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PREPARATIONS FOR METADATA TRANSMISSION

SETTINGS REQUIRED IN THE WEB PAGES

All settings related to metadata are configured in the Web pages. (Administr ator rights are required.)

To configure metadata settings, click [Application Settings] and then [ Metadata Settings] in the Web page menu.

When configuring settings, be sure to enable metadata transmission.

Storing Metadata Sets

Store the items (the metadata set) that are written to the XML file that is generated durin g scanning. Up to 10 metadata

items can be configured in a metadata set. A stored metadata se t can be selected at the time of transmission.

METADATA TRANSMISSION FOR SCAN TO DESKTOP

When Network Scanner Tool is used in its factory default configur ation, a file will be generated with a new file name on

the computer. When Network Scanner Tool is used as a means of sending a metada ta file to a third party software

application, this setting must be disabled to allow cross referencing between the image file an d XML file by means of the

file name generated by the computer. (When setting the file name in [Send Settings], to ensure that a previously ex isting

file on a computer is not overwritten by a transmitted file of the same name, be s ure to configure the file name so that

name duplication cannot occur; for example, by including a uniq ue extension (the date, etc.) in the generated file name.

If the file name setting is left blank, the machine will automatically ge nerate a file name that is unique.)

Addresses specified in "Address Type Allowing Metadata Entry" when a metadata set is stored can be selected as

transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global address book

search. (Addresses for which metadata entry is not allowed cannot be specified as transmission destinations.)

• It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the Network

Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM.

• For information on the licence agreement and how to use the CD-ROM that accompanies the application integration

module, see the separate "Sharpdesk licence kit" manual.

•Using third party software applications

Various types of third party software applications exist. Some applications can start automatically from Network Scanner Tool

and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool will start the

application with the ".exe" command using the file name as a parameter. For example, when Network Scanner Tool is

set to start the application "APP.EXE", the “APP.EXE IMG.TIF” command is applied. If a file was specified to receive

metadata, the metadata file name cannot be specified at the same time using the command to start the application directly.

(However, the metadata file is stored in the same folder as the IMG.TIF file on the computer.)

Contents

Main OPERATION GUIDE MAKE A COPY Page Page Make a copy of this type of original Page Page Page Page PRINT A DOCUMENT Page Page Print attractive output Page Page Page Page SEND A FAX Page Send this type of document Page Page Save trouble Security is important Page SCAN AN IMAGE / SEND AN INTERNET FAX Page Send this type of document Page Send a smaller file Save trouble Page Page Page Page Page Page i ABOUT OPERATION GUIDE ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) iii MANUALS PROVIDED WITH THE MACHINE iv ABOUT OPERATION MANUAL This alerts you to a situation where there is a risk of human injury or property damage. Caution Warning The icons in the manuals indicate the following types of information: CHAPTER 1 BEFORE USING THE MACHINE 1-2 (2)(1) (3) (4) (6) (7) PART NAMES AND FUNCTIONS EXTERIOR BEFORE USING THE MACHINE 1-3 (8) (9) (12)(11)(10) (13) (14) 1-4 INTERIOR (23) (24)(22)(21)(20) (15) (16) (17) (18) (19) 1-5 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (3) (4) (5) (6) (7)(1) Automatic document feeder 1-6 SIDE AND BACK When the fax expansion kit is installed (6) (7) 1-7 OPERATION PANEL (5)(4) (6)(3)(2)(1) 1-8 (16) (15)(17)(13) (14) (10) (11) (12) 1-9 TOUCH PANEL Using the touch panel 1-10 Example 4 When at least one special mode is selected, the key appears in the base screen. The key can be touched to display a list of the selected special modes. Example 5 Touch a numeric value display key to directly enter a value with the numeric keys. STATUS DISPLAY 1-12 SYSTEM BAR Job status display Machine Configuration 1-13 1-14 TURNING THE POWER ON AND OFF Turning on the power Turning off the power Restarting the machine 1-15 ENERGY SAVE FUNCTIONS Preheat Mode (Low power mode) Auto power shut-off mode (Sleep mode) [POWER SAVE] KEY 1-16 USER AUTHENTICATION AUTHENTICATION BY USER NUMBER 1-17 If an incorrect user number is entered 3 times in a row... When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). 1-18 AUTHENTICATION BY LOGIN NAME / PASSWORD Touch the [Login Name] key or the Select the user name. (B) (C) 1-19 Touch the [Password] key. 1-20 If an incorrect login name or password is entered 3 times in a row... When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). 1-21 HOME SCREEN (6)(4) (7) (3)(2) (1) (1) 1-22 REMOTE OPERATION OF THE MACHINE How to use the remote operation function Example: RealVNC Connect from the computer to the machine. (1) Start the VNC viewer (2) Enter the IP address of the machine in the "Server" entry box. ITEMS RECORDED IN THE JOB LOG 1-24 1-25 1-26 ABOUT THE WEB PAGES OF THIS MACHINE How to check the IP address Press the [SYSTEM SETTINGS] key. (1) Touch the [List Print (User)] key. (2) Touch the [Print] key in [All Custom Setting List]. The machine's IP address can be confirmed from the printed list. SUPPLIES GENUINE SUPPLIES Proper storage Storing toner cartridges Staple cartridge LOADING PAPER 1-29 USEABLE PAPER Plain paper, special media Plain paper that can be used Types of paper that can be used in each tray 1-30 Print side face up or face down Trays 1 to 4 Bypass tray Paper that cannot be used TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE 1-32 1-33 LOADING PAPER IN THE BYPASS TRAY 1-34 IMPORTANT POINTS WHEN USING THE BYPASS TRAY Inserting transparency film Inserting paper Inserting tab paper 1-35 Loading envelopes Important points when using envelopes 1-36 PLACING THE ORIGINAL ORIGINALS 1-37 Make sure an original does not remain on the document glass. Adjust the original guides to the size of the originals. 1-38 PLACING THE ORIGINAL ON THE DOCUMENT GLASS Open the automatic document feeder. 1-39 Placing a thick book Close the automatic document feeder. 1-40 PERIPHERAL DEVICES PERIPHERAL DEVICES Product name Product number Description 1-41 Product name Product number Description 1-42 FINISHER PART NAMES SUPPLIES FINISHER MAINTENANCE Page 1-45 SHARP OSA APPLICATION COMMUNICATION MODULE (MX-AMX2) Standard application setup Selecting a standard application Touch the [Sharp OSA] key in the mode select keys. EXTERNAL ACCOUNT MODULE (MX-AMX3) External account application setup Operation in external account mode External authentication mode Select the standard application. 1-47 1-48 REGULAR MAINTENANCE CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER Document glass Document backplate sheet MAINTENANCE Warning Page Page 1-51 REPLACING THE TONER CARTRIDGES 1-52 1-53 Close the front cover. REPLACING THE STAMP CARTRIDGE 1-55 This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Description 1-56 Key Description 1-57 ENTERING TEXT FROM A KEYBOARD 2-1 BEFORE USING THE MACHINE AS A BASIC PROCEDURE FOR MAKING COPIES CHAPTER 2 COPIER 2-2 CONVENIENT COPY FUNCTIONS 2-3 This section provides information that you should know before using the machine as a copier. (13) BEFORE USING THE MACHINE AS A COPIER (8)(7) 2-4 Base screen Tray during paper feeding Do not pull out a tray while paper is being fed from the tray. This will cause a pa per misfeed. Identifying the tray that is being used to feed paper 2-5 These 3 keys can be changed as desired. 2-6 COPYING SEQUENCE Basic copy settings 2-sided copy settings 2-7 Output settings Number of copies (sets) setting Start copying. 2-8 2-9 ORIGINALS Selections CHECKING THE ORIGINAL SIZE Example of base screen The original size is displayed. 2-10 Standard original placement orientations abc abc Automatic copy image rotation (Rotation Copy) PAPER TRAYS You can also touch the paper size display (A) to open the paper tray settings. Select the tray that you want to use. (1) Touch the key of the desired tray. You will return to the base screen and the selected tray will be highlighted. BASIC PROCEDURE FOR MAKING COPIES 2-13 2-14 MAKING A COPY USING THE DOCUMENT GLASS 2-15 Set the number of copies (number of 5 2-16 AUTOMATIC 2-SIDED COPYING (1) (2) Copying onto both sides of a sheet saves paper. USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Place the originals face up in the document feeder tray with the edges A AA A A 2-18 AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Touch the [2-Sided Copy] key. 2-19 Select the 2-sided copy mode. 100% 6 7 2-20 2-21 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE NOriginal image type select keys The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE 2-22 Adjust the exposure level. 2-23 REDUCTION/ENLARGEMENT/ZOOM The selected ratio will appear in the ratio display. AUTOMATIC RATIO SELECTION (Auto Image) 2-24 MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Set the ratio. N1st screen N2nd screen 2-25 2-26 ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) (A) (B) (A) Touch the [XY Zoom] key. Set the horizontal and vertical ratios. (1) Touch the [X] key. ORIGINAL SIZES Specifying a non-standard original size SPECIFYING THE ORIGINAL SIZE Specifying an AB original size Specifying an inch original size STORING FREQUENTLY USED ORIGINAL SIZES Touch the [Custom Size] key. Storing original sizes (editing/clearing) Enter the original size. Y297 2-29 Store the original size. Y297 (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a custom original size. Enter the original size. 2-30 Retrieving a stored original size Touch the [Custom Size] key. Retrieve the desired stored original size. (1) Touch the [Recall] tab. (2) Touch the key of the original size that you wish to retrieve. OUTPUT (6) (7) (8) 2-32 OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Group mode 2-33 Staple sort function 2-34 2-35 MAKING COPIES USING THE BYPASS TRAY Place paper in the bypass tray. 2-36 Select the type of paper used in the bypass tray. Set the paper size. (1) Select the paper size. 2-37 Enter the paper size of the bypass tray Select the bypass tray. (1) Touch the paper size key of the bypass tray. 2-38 This chapter explains Margin Shift, Erase, Dual Page Copy, and other spec ial modes. Special modes menu (1st screen) (4) (5) (6) (7) (8) (9) (10) (11) (12) 2-39 Special modes menu (2nd screen) (4) (5) (6) (7) (8) (9) 2-40 2-41 ADDING MARGINS (Margin Shift) (2) Touch the [Margin Shift] key. Set the margin shift. (1) Touch the margin shift position. (2) Set the amount of the margin shift with . 2-42 2-43 ERASING PERIPHERAL SHADOWS (Erase) (2) Touch the [Erase] key. 2-44 (2) Set the erasure width with . 2-45 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) Place the original on the document glass. Select A4 (8-1/2" x 11") size paper. 2-46 Select Dual Page Copy. (2) Touch the [Dual Page Copy] key so that it is 2-47 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) (2) Touch the [Pamphlet Copy] key. 2-48 Select pamphlet copy settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] (2) Select paper settings for the cover. (2) (3)(1) 2-49 2-50 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) Insert the originals face up in the Select Job Build. (2) Touch the [Job Build] key so that it is 2-51 Press the [START] key to scan the first set of originals. 2-52 Changing the copy settings for each set of originals Touch the [Change] key. Change the desired copy settings in the screen that appears and press the [Start] 2-53 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Select tandem copy. (2) Touch the [Tandem Copy] key so that it is 2-54 2-55 2-56 USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) About the explanations of covers and inserts Preparations for using covers and inserts 2-57 INSERTING COVERS IN COPIES (Cover Settings) Touch the [Front Cover] key. Insert the originals face up in the 2-58 (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] If you wish to insert a back cover, touch the [Back Cover] key. (3) (4)(1)(2) 2-59 2-60 INSERTING INSERT SHEETS IN COPIES (Insert Settings) Copies 1 2 3 4 5 61 Touch the [Insertion Type A] key. 2-61 Select insert settings. (1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If you wish to insert a different type of insert sheet, touch the [Insertion Type B] (3) (4)(1)(2) 2-62 Touch the [Insertion Settings] key. (A) (B) (C)(3) Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. 2-63 2-64 CHANGING COVER/INSERT SETTINGS (Page Layout) Touch the [Page Layout] key. 2-65 to delete or change. Change the front/back cover settings. 2-66 Change the settings for insert type A/B. You will return to the base screen of copy mode. 2-67 ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) C Place the transparency film in the bypass tray. 2 (2) Touch the [Transparency Inserts] key. B 2-68 Select insert settings. (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). Page 2-70 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] key. (2) Select the layout. (3) Select the border. COPYING A PAMPHLET (Book Copy) How to place the original (2) Touch the [Book Copy] key. C B 2-72 Select book copy settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] (2) Select paper settings for the cover. 2-73 Place the original face down on the Press the [START] key to scan the first original. Place the next pair of opened pages and press the [START] key. 2-74 2-75 COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Tab copying with a right binding RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying with a left binding 2-76 (2) Touch the [Tab Copy] key. Set the tab width. (1) Set the image shift width (tab width) with the keys. Load the tab paper. COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) Select the paper to be used for card shot. Place the original face down on the (2) Touch the [Card Shot] key. 2-78 Select card shot settings. Y Press the [START] key to scan the front side of the card. Turn the card over and press the [START] key to scan the reverse side of the card. 2-79 2-80 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) A B When used in combination with other special modes 2-81 GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. (3) Touch the [Stamp] key. Select the print position. 2-82 Select Stamp. (2) (1) When you have finished selecting stamp settings, touch the key. Select settings for the original and covers/inserts. 2-83 2-84 ADDING THE DATE TO COPIES (Date) 04 042012 1 Set the date format. Check the displayed date. If you need to change the date, touch the [Date Change] key. 2-85 Select the pages that the date will be printed on and touch the [OK] key. 2-86 STAMPING COPIES (Stamp) The following 12 selections are available for the stamp text. 1 Touch the key of the stamp that you wish to use. CONFIDENTIAL 2-87 Touch the [Exposure] key and set the colour and density. Touch the [Larger Smaller] key to select the size of the stamp. Select the pages that the date will be printed on and touch the [OK] key. 2-88 PRINTING PAGE NUMBERS ON COPIES (Page Numbering) 1 Select a format for the page number. 2-89 To configure page number settings, touch the [Page Number] key. Select page number settings. (2) Set the first number, the last number, and the "Printing Starts from Page" number. 2-90 (A) (B) (C) 2-91 2-92 PRINTING TEXT ON COPIES (Text) 1 Touch the [Recall] key. Specify the text to be printed. (1) Touch the text string that you wish to select. 2-93 Select the pages to be printed on and 2-94 Storing, editing, and deleting text strings 1 Touch the [Store/Delete] key. Store a text string, or edit/delete a stored text string. 2-95 Touch the [Back] key. 2-96 CHECKING THE STAMP LAYOUT (Layout) Touch the [Layout] key. If the layout is correct, touch the [OK] 2-97 Touch the key of the desired destination position. 2-98 ADDING A WATERMARK TO A COPY (Watermark) The following 12 selections are available for the stamp text. 1 Touch the key of the watermark that you wish to use. Touch the [Exposure] key and set the colour and density. 2-99 Touch the keys to set the angle of the watermark. Select the pages that the watermark will be printed on and touch the [OK] key. 2-100 [Image Edit] KEY (4) (5) Image edit menu screen 2-101 REPEATING PHOTOS ON A COPY (Photo Repeat) 2-102 (4) Touch the [Photo Repeat] key. Select Photo Repeat settings. (1) Touch the key showing the original type and paper size combination that you want to use. 2-103 CREATING A LARGE POSTER (Multi-Page Enlargement) 2-104 Set the enlargement size and the original size. (2) (A) (1)(3) (1) Select the size system that you wish to use for multi-page enlargement. (2) Select the enlargement size. (3) Select the size of the original to be used. 2-105 2-106 REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Select Mirror Image. (1) Touch the [Mirror Image] key so that it is 2-107 COPYING IN THE CENTRE OF THE PAPER (Centring) Select Centring. (1) Touch the [Centring] key so that it is 2-108 REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) Select B/W Reverse. (1) Touch the [B/W Reverse] key so that it is 2-109 ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. (3) Touch the [Sharpness] key. Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. CHECKING COPIES BEFORE PRINTING (Proof Copy) 2 2-111 2-112 Change the settings. (1) Touch the key of the setting that you want to change. Touch the [End] key. 2-113 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Insert the originals face up in the Select Original Count. (2) Touch the keys to switch through the (3) Touch the [Original Count] key so that it is COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) 2-115 Insert the originals face up in the NWhen "Same Width" is used NWhen "Different Width" is used (3) Touch the [Mixed Size Original] key. 2-116 2-117 COPYING THIN ORIGINALS (Slow Scan Mode) (4)(2)(3) D B C B C Page 2-119 INTERRUPTING A COPY RUN (Interrupt copy) CONVENIENT COPY FUNCTIONS Touch the [Interrupt] key. The [Interrupt] key does not appear while an original is being scanned. Place the original face up in the document feeder tray, or face down on the document glass. 3 2-120 2-121 CHECKING A PREVIEW IMAGE OF A COPY (Preview) Place the original face up in the document feeder tray, or face down on the document glass. Touch the [Preview] key so that it is highlighted. Select copy settings and press the [START] key. Check the preview image and then touch the [Start Copy] key. Page 2-123 PREVIEW SCREEN The preview screen is explained below. 2-124 Example: Pressing the key in copy mode JOB STATUS When the hard disk drive is not installed, [Spool] is not displayed. 2-125 2-126 Each job key shows the position of the job in the job queue and the current sta tus of the job. Copy2 002/000 Waiting (1) (2) (3) (4) (5) (6) 2-127 CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Cancel the job. (2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will GIVING PRIORITY TO A JOB IN THE QUEUE Give the desired job priority. (2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will (3) Touch the key of the copy job to which you want to give priority. (4) Touch the [Priority] key. CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE (3) (4) Detailed information can be displayed on a copy job waiting in the queue . Checking job details (2) Change the print job status mode to [Job STORING COPY OPERATIONS (Job Programs) 2-131 STORING (EDITING/DELETING) A JOB PROGRAM Press the [#/P] key ( ). Touch the [Store/Delete] tab. Touch a numeric key. 2-132 Select the copy settings that you wish to store in the job program and touch the 2-133 APPENDIX Examples of covers and inserts Symbols used for covers and inserts 2-134 Covers (1-sided copying of 1-sided originals) 2-135 Covers (2-sided copying of 1-sided originals) 2-136 Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page 2-137 Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page 2-138 Inserts (copying of 1-sided originals) Inserts (copying of 2-sided originals) 3-1 PRINTING FROM WINDOWS CHAPTER 3 PRINTER 3-2 PRINTING WITHOUT THE PRINTER DRIVER CHECKING THE PRINT STATUS APPENDIX 3-3 PRINTER FUNCTION OF THE MACHINE Installing the printer driver in a Windows environment Installing the printer driver in a Macintosh environment 3-4 BASIC PRINTING PROCEDURE PRINTING FROM WINDOWS 3-5 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. Click the [Print] button. 3-6 SELECTING THE PAPER 3-7 PRINTING ON ENVELOPES 3-8 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED 3-9 Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. (3) Enter the user name and job name as necessary. (4) Click the [OK] button. 3-10 3-11 VIEWING PRINTER DRIVER HELP Pop-up help Information icon Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. SAVING FREQUENTLY USED PRINT SETTINGS SAVING SETTINGS AT THE TIME OF PRINTING Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. Save the print settings. 3-13 Check and save the settings. Click the [OK] button. 3-14 USING SAVED SETTINGS Deleting saved settings 3-15 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS Click the [Start] button ( ) and select [Control Panel] and then [Printer]. Open the printer properties window. (1) Click the icon of the printer driver of the machine. (2) Click the [Organize] menu. Page 3-17 BASIC PRINTING PROCEDURE Select paper settings in the printer driver before selecting the print co mmand. SELECTING PAPER SETTINGS PRINTING FROM A MACINTOSH Select [Page Setup] from the [File] menu of TextEdit. Select paper settings. (1) Make sure that the correct printer is selected. (2) Select paper settings. PRINTING 3-19 SELECTING THE PAPER 3-20 PRINTING ON ENVELOPES Select the paper size. Select the bypass tray. 3-21 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED Select [Print] from the application's [File] menu. Display the job handling screen. (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling]. 3-22 (1) Enter your user information. (2) Enter the user name and job name as necessary. (3) Click the [Print] button. 3-23 FREQUENTLY USED FUNCTIONS 3-24 SELECTING A PRINT MODE SETTING 3-25 TWO-SIDED PRINTING (1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)]. Paper orientation Print results Page 3-27 FITTING THE PRINT IMAGE TO THE PAPER 3-28 PRINTING MULTIPLE PAGES ON ONE PAGE 3-29 3-30 STAPLING OUTPUT Staple function 3-31 3-32 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET (Pamphlet) CONVENIENT PRINTING FUNCTIONS Page 3-34 INCREASING THE MARGIN (Margin Shift) 3-35 CREATING A LARGE POSTER (Poster Printing) 3-36 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) ABCD ABCD 3-37 ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) 3-38 ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (2) Adjust the line width. 3-39 REVERSING THE IMAGE (Mirror Image) B (2) Select a mirror image setting. B 3-40 IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) 3-41 PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (2) Select the [Text To Black] checkbox and/or the [Vector To Black] checkbox . ABCD ABCD 3-42 FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) 3-43 PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (1) Click the [Watermarks] tab. (2) Select the image stamp setting. 3-44 CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function can be used when the PS printer driver is used.) Create an overlay file. (2) Click the [Edit] button. (3) Create an overlay file. Printing with an overlay file PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) (2) Select [Different Paper] and click the (3) Select paper insertion settings. 3-46 3-47 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) C B A 3-48 PRINTING A CARBON COPY (Carbon Copy) (2) Select [Carbon Copy] and click the (3) Select the carbon copy settings. 3-49 PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) Tab Paper Settings (This function can be used when the PCL6 or PS printer driver is used.) (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. (4) Select the paper source and type. 3-50 Tab Paper Print 3-51 TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (2) Select [Chapter Inserts] and click the (3) Select the chapter settings. 3-52 CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) (2) Select the [Tandem Print] checkbox . (1) Select [Tandem Print]. (2) Select the [Tandem Print] checkbox . 3-53 SAVING AND USING PRINT FILES (Retention/Document Filing) (1) Click the [Job Handling] tab. (2) Select the retention setting. (3) Select document filing settings. 3-54 (1) Select [Job Handling]. (2) Select the retention setting. (3) Select document filing settings. Automatically print all stored data PRINTING WITHOUT THE PRINTER DRIVER 3-56 DIRECTLY PRINTING A FILE ON AN FTP SERVER Access the FTP server. (3) Touch the [FTP] key. Touch the key of the FTP server that you wish to access. Touch the key of the file that you wish to DIRECTLY PRINTING A FILE IN USB MEMORY Connect the USB memory device to the machine. 3-58 Access the USB memory device. (3) Touch the [USB Memory] key. Touch the key of the file that you wish to (1) (2) (3) Page 3-60 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER (1) (2) (3) Access the network. (3) Touch the [Network Folder] key. 3-61 Access the network folder. (1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or computer that you wish to access. (3) Touch the key of the network folder. 3-62 Touch the key of the file that you wish to 3-63 DIRECTLY PRINTING FROM A COMPUTER SUBMIT PRINT JOB FTP PRINT 3-64 E-MAIL PRINT 3-65 CHECKING THE PRINT STATUS JOB STATUS 3-66 SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN 3-67 Each job key shows the position of the job in the job queue and the current sta tus of the job. Computer012 002/000 Waiting (1) (2) (3) (4) (5) (6) 3-68 PRINTING AN ENCRYPTED PDF FILE Select the encrypted PDF print job. (2) Change the print job status mode to [Spool]. (3) Touch the print job key of the PDF file that has the password. (1) (2)(3) GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY Give the desired job priority. (2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Cancel the job. (2) Change the print job status mode to [Spool] or [Job Queue]. Touch this key to change modes. The selected mode will CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT Display details on the print job for which there is no paper. (1) Touch the key of the job for which "Paper Empty" appeared. Touch the key of the tray that has the paper you wish to use. Printing begins. APPENDIX Function PCL6 PS Windows PPD Macintosh PPD 3-73 3-74 PRINTER SPECIFICATIONS 4-1 BEFORE USING THE MACHINE AS A FAX ENTERING DESTINATIONS BASIC TRANSMISSION METHODS CHAPTER 4 FACSIMILE 4-2 FAX RECEPTION PERFORMING F-CODE COMMUNICATION 4-3 USING AN EXTENSION PHONE CHECKING THE STATUS OF FAX JOBS 4-4 PREPARATIONS FOR FAX BEFORE USING THE MACHINE AS A FAX 4-5 SETTING THE TELEPHONE LINE TYPE MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION Page 4-7 BASE SCREEN OF FAX MODE Base screen of fax mode Address book screen 4-8 BASE SCREEN OF FAX MODE (16)(14) (15) (11) (12) (13) 4-9 4-10 [R] key 4-11 ADDRESS BOOK SCREEN (13) This screen is used to select a destination from the list of stored destin ations. 4-12 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN Touch the [Sort Address] key. Change the display mode. (1) Touch the key of the mode or tab that you wish to display. 4-13 Index display 4-14 FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Enter the destination fax number 4-15 Select image settings. 4-16 Begin transmission 4-17 ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Entering a pause between digits of the number ENTERING DESTINATIONS Enter the destination fax number with the numeric keys. Touch the [Pause] key. A hyphen "-" is entered when the [Pause] key is touched once. 4-18 RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK 4-19 RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-tou ch key of that destination. Touch the [Address Book] key. If you select an incorrect destination, touch the key again to cancel the selection. 4-20 CHECKING AND DELETING ENTERED DESTINATIONS 4-21 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION Touch the key. Enter the 4-digit search number of the address with the numeric keys. 4-22 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK Open the global address search screen. (1) Touch the [Address Book] key in the base (2) Touch the [Global Address Search] key. Search for the destination. 4-23 Storing a destination from a global address book in the machine's address book (1) Touch the key of the desired destination. (2) Touch the [To] key. 4-24 USING THE RESEND FUNCTION Touch the [Resend] key. Touch the key of the fax destination that you wish to redial. The last 8 transmission destinations appear. 4-25 CHAIN DIALLING 010 XXX 010 00 XX XXXX XXX 4-26 TRANSMISSION METHODS BASIC TRANSMISSION METHODS 4-27 4-28 PLACEMENT ORIENTATION OF THE ORIGINAL AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE 4-29 TRANSMITTABLE ORIGINAL SIZES List of original size detector settings THE SIZE OF THE PLACED ORIGINAL STANDARD SIZES 4-30 WHEN THE LINE IS BUSY WHEN A COMMUNICATION ERROR OCCURS 4-31 FAX DESTINATION CONFIRMATION MODE Functions that cannot be used 4-32 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a f ax. 4-33 USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (3) Touch the [Condition Settings] key. 4-34 4-35 USING THE DOCUMENT GLASS FOR TRANSMISSION 4-36 If you have another page to scan, change pages and then press the [START] key. 4-37 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (3) Touch the [Condition Settings] key. 4-38 Touch the [Direct TX] key. 4-39 TRANSMISSION USING THE SPEAKER (3) (1) (1) Touch the [Speaker] key. (2) Touch the [Address Book] key in the base (3) Touch the one-touch key of the desired SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) 4-41 (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (3) Repeat step (2) until all destinations are selected. 4-42 Check the destinations and then touch 4-43 Resending to unsuccessful broadcast transmission destinations Touch the [Complete] key. If the job status screen of fax mode does not appear, touch the [Fax Job] tab. Display details on the broadcast transmission. 4-44 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. 4-45 SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) 4-46 IMAGE SETTINGS 4-47 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. 1 (1) Touch the [2-Sided Booklet] key or the [2-Sided Tablet] key. Touch the appropriate [Image Orientatio n] key. SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) 4-49 Specifying the original scan size (by paper size) Specify the scan size. 4-50 When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-51 Specifying the original scan size (by numerical values) (1), (2) (3) Enter the scan size. 4-52 4-53 Specifying the send size of the original 1 Touch the [Send Size] key. Specify the send size. (1) Touch the desired send size key. 4-54 4-55 CHANGING THE EXPOSURE (3)(1) (2) The exposure can be changed to match the darkness of the original. Exposure settings Exposure When to select CHANGING THE RESOLUTION Resolution settings Resolution When to select Touch the [Resolution] key. Select the resolution. CHECKING THE IMAGE TO BE TRANSMITTED (Preview) Touch the [Preview] key to highlight it. Select transmission settings and press the [START] key. Check the preview image and then touch the [Start Sending] key. 4-58 PREVIEW CHECK SCREEN (2) (4) This section explains the preview check screen. (5) (6) (7) FAX RECEPTION 4-60 RECEIVING A FAX Beep When a fax is transmitted to the machine, the machine automatically receiv es and prints the fax. The machine rings and fax reception begins automatically. The fax is automatically printed. RECEIVING A FAX MANUALLY 4-62 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) 4-63 CHECKING THE IMAGE BEFORE PRINTING When an image is received, a confirmation prompt will appear. Touch (1) Touch the key of the received image that (2) Touch the [Image Check] key. Check the received image and then touch the [Print] key. CHECKING THE IMAGE BEFORE FORWARDING Multiple forwarding addresses can be checke d. When an image is received, a confirmation prompt will appear. Touch (1) Touch the key of the received image that Multiple received images can be checked. 4-65 Start forward (3) (5)(1) (2) (4) (7)(6) 4-66 FORWARDING RECEIVED FAXES (Fax Data Forward) 4-67 FORWARDING RECEIVED FAXES TO AN ADDRESS (Inbound Routing Settings) CONFIGURING INBOUND ROUTING SETTINGS Enabling the inbound routing function. 4-68 Storing sender addresses. 4-69 Store a forwarding table. 4-70 Specifying forwarding tables to be used. 4-71 This section explains special modes that can be used for fax transmission. (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) 4-72 4-73 STORING FAX OPERATIONS (Program) 4-74 (2) Touch the [Program] key. Retrieve the stored program. (1) Touch the desired program key. Select additional settings. ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) (2) Touch the [Erase] key. 4-76 (2) Set the erasure width with the keys. 4-77 TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) 4-78 Select Dual Page Scan. (2) Touch the [Dual Page Scan] key so that it is 4-79 SENDING A FAX AT A SPECIFIED TIME (Timer) (2) Touch the [Timer] key. 4-80 Set the time with the keys. 10--- 00 (1) Specify the day. (2) Specify the time (hour, minute) SENDING TWO PAGES AS A SINGLE PAGE (2in1) 4-82 Select 2in1. (2) Touch the [2in1] key so that it is Specify the orientation in which the (1) Touch the appropriate [Image Orientation] Page 4-84 SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) 4-85 Specify the original size. Y X Press the [START] key to scan the front of the card. 4-86 4-87 SENDING A LARGE NUMBER OF PAGES (Job Build) Insert the originals face up in the Select job build mode. (2) Touch the [Job Build] key so that it is Originals are scanned in separate sets. 4-88 Press the [START] key to scan the first set. 4-89 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) B4 A3 B4 A3 4-90 Select the mixed size original setting. (2) Touch the [Mixed Size Original] key so that it is highlighted. 4-91 FAXING THIN ORIGINALS (Slow Scan Mode) D B C B C 4-92 4-93 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Insert the originals face up in the Select the original count function. (2) Touch the [Original Count] key so that it is 4-94 (A) (B) When scanning ends, check the number of original sheets scanned and touch the 4-95 STAMPING SCANNED ORIGINALS (Verif. Stamp) Insert the originals face up in the Select "Verif. Stamp". (2) Touch the keys to switch through the (3) Touch the [Verif. Stamp] key so that it is 4-96 4-97 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (3) Touch the [Transaction Report] key. Select print conditions. (1) Select the print conditions. 4-98 4-99 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) 04/APR/2012/Wed 3:00 PM AAAAA FAX No. 0123456789 P.001/001 (1) (2) (3) (4) 4-100 TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. (3) Touch the [Own Name Select] key. Select the sender information. (1) Touch the desired sender information key. CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) (2) (4)(3) Select polling reception. (2) Touch the keys to switch through the (3) Touch the [Polling] key so that it is 4-102 4-103 INITIATING POLLING RECEPTION MANUALLY (1) Touch the [Speaker] key. You will hear the dial tone through the machine's speaker. (2) Touch the [Address Book] key in the base (3) Touch the one-touch key of the desired SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) RESTRICTING POLLING ACCESS (Polling security) 4-105 SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for pollin g transmission (Public Box). Place the original face up in the document feeder tray, or face down on the document glass. Touch the [Data Store] key. Specify the number of polling times. 4-106 Select image settings and special modes. 4-107 CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. When nothing is stored in the Public Box, the [Public Box] key will be greyed out. 4-108 DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Touch the [Delete Data] key. 4-109 F-CODE COMMUNICATION PERFORMING F-CODE COMMUNICATION 4-110 CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION F-CODE DIALLING 0123456789 4-111 CONFIDENTIAL COMMUNICATION USING 4-112 F-CODE CONFIDENTIAL TRANSMISSION (3), (5) Follow the steps below to send a confidential fax by adding an F-code to t he fax number. 4-113 CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION The machine rings and the fax is received. A beep sounds when reception ends. Touch the key of the memory box containing the confidential fax. Beep 4-114 Enter the print passcode with the numeric keys. 4-115 POLLING RECEPTION USING F-CODES (2) (4)(3) Select polling. (2) Touch the keys to switch through the (3) Touch the [Polling] key so that it is highlight. 4-116 (3), (5) 4-117 POLLING MEMORY TRANSMISSION USING SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION 4-118 Touch the [Data Store] key. Touch the key of the F-code memory polling box. Specify the number of polling times. (1) Touch the key for the desired number of times. 4-119 4-120 CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling bo x. A document in a memory box cannot be printed while the document is being transmitted. Touch the key of the F-code memory polling box where the document you wish to print is stored. appears in keys that have documents stored. DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION Touch the [Delete Data] key. Touch the key of the F-code memory polling box that has the document you wish to delete. 4-122 RELAY REQUEST TRANSMISSION USING 4-123 (3), (5) 4-124 RELAY BROADCAST TRANSMISSION USING F-CODES 4-125 CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) USING AN EXTENSION PHONE 4-126 RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) MAKING AND RECEIVING PHONE CALLS 4-127 This section explains how to check the status of reserved transmi ssion jobs and received faxes. CHECKING THE STATUS OF FAX JOBS JOB STATUS 4-128 Job queue screen Completed job screen (6) (9) 4-129 AAA AAA310:22 04/01 Waiting000/004 (1) (2) (3) (5) (6) 4-130 4-131 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED Fax reception jobs Timer transmission jobs Retry jobs Fax reception jobs when Inbound Routing is enabled CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4-133 CHECKING COMPLETED JOBS 4-134 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a res erved fax job. Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancelled. (2) Touch the [Stop/Delete] key. 4-135 GIVING PRIORITY TO A RESERVED FAX JOB Select the fax job to which you wish to give priority. (1) Touch the key of the desired job. (2) Touch the [Priority] key. 4-136 CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT 4-137 INFORMATION APPEARING IN THE RESULT COLUMN 4-138 FACSIMILE SPECIFICATIONS 5-1 BEFORE USING THE MACHINE AS A NETWORK SCANNER ENTERING DESTINATIONS TRANSMITTING AN IMAGE CHAPTER 5 SCANNER/INTERNET FAX 5-2 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS INTERNET FAX RECEPTION FUNCTIONS SCANNING FROM A COMPUTER (PC Scan Mode) METADATA DELIVERY BEFORE USING THE MACHINE AS A NETWORK SCANNER 5-4 Data entry mode USB Memory Scan PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION CHECKING THE DATE AND TIME STORING SENDER INFORMATION 5-6 SETTINGS REQUIRED IN THE WEB PAGES STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK 5-7 STORING A DESTINATION FOR SCAN TO DESKTOP INSTALLING NETWORK SCANNER TOOL ADDING DESTINATIONS 5-8 BEFORE SENDING TO A DIRECT SMTP ADDRESS If the destination is busy When a communication error occurs 5-9 BASE SCREEN 5-10 screen k b Add 5-11 These three keys can be changed as desired. 5-12 ADDRESS BOOK SCREEN (10) (11) (7) (13) This screen is used to select transmission destinations. 5-13 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN Touch the [Sort Address] key. Change the display mode. (1) Touch the key of the mode or tab that you wish to display. 5-14 Index display 5-15 SCAN SEND SEQUENCE Enter the destination Select settings 5-16 Start scanning and transmission 5-17 ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES THE SIZE OF THE PLACED ORIGINAL STANDARD SIZES 5-18 ENTERING DESTINATIONS Icon Mode 5-19 RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. 5-20 CHECKING AND DELETING THE SELECTED DESTINATIONS 5-21 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION Touch the key. Enter the 4-digit search number of the address with the numeric keys. 5-22 ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax, Network Folder and data entry mode addresse s can be manually entered. Display the address input screen. (1) Touch the [Address Book] key in the base (2) Touch the [Address Entry] key. SPECIFYING A NETWORK FOLDER Touch the [Browse] key. 5-24 Access the network folder. (1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or computer that you wish to access. (3) Touch the key of the network folder. RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK Open the global address search screen. (1) Touch the [Address Book] key in the base (2) Touch the [Global Address Search] key. Search for the destination. 5-26 Storing a destination from a global address book in the machine's address book (1) Touch the key of the desired destination. (2) Touch the [To] key. (2) (1) USING THE RESEND FUNCTION Touch the [Resend] key. Touch the key of the desired address. 5-28 SENDING AN IMAGE IN SCAN MODE TRANSMITTING AN IMAGE Document feeder tray Document glass 5-29 (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (4) Touch the [Condition Settings] key. Switch to scan mode and display the image settings screen. 5-30 5-31 5-32 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT Touch the [Send Settings] key in the base screen. To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a Pre-Set text key. 5-33 To change the file name, touch the [File Name] key. To change "Reply-To", touch the [Reply-To] key. Specify a user for "Reply-To" and touch 5-34 To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] 5-35 SENDING AN IMAGE IN USB MEMORY MODE Connect the USB memory to the USB connector (Type A) on the machine. Document feeder tray Document glass 5-36 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab Specify the orientation in which the 5-37 5-38 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 5-39 SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED (1)(A) (2) Touch the [Stored to] key. Select the folder. (1) Touch the key of the folder in which you wish to store the file. ENTERING A FILE NAME The file name can be directly entered when performing a scan transmiss ion. 5-41 SENDING A FAX IN INTERNET FAX MODE (1) Touch the [Address Book] key in the base (2) Touch the key of the desired destination. (4) Touch the [Condition Settings] key. 5-42 Switch to Internet fax mode and display the image settings screen. Specify the orientation in which the If the original was placed on the document glass, replace it with the next original 5-43 5-44 CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT 1 To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a pre-set text key. 5-45 To change the file name, touch the [File Name] key. To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] 5-46 5-47 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) 5-48 (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected. 5-49 5-50 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS Resending to unsuccessful broadcast transmission destinations Display the jobs completed screen. (1) Touch the tab of the mode that you wish to display. (2) Touch the [Complete] key. 5-51 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. Resend the image to the unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) 5-53 IMAGE SETTINGS 5-54 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) Book Tablet 2-sided original Front and reverse sides are scanned The automatic document feeder can be used to automatically scan both sid es of an original. (1) Touch the [2-Sided Booklet] key or the [2-Sided Tablet] key. SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) 5-56 Specifying the original scan size (by paper size) Specify the scan size. When the document cover is installed, the [Long size] key is not displayed. 5-57 Specifying the original scan size (by numerical values) (1), (2) (3) Enter the scan size (original size). 5-58 5-59 Specifying the send size of the image Touch the [Send Size] key. Specify the send size. (1) Touch the desired send size key. 5-60 5-61 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE How to select the original image type (Scan mode, USB memory mode and Data entry mode) How to select the exposure Exposure When to select Setting Description 5-62 Select the exposure and original image type. (1) Select the original image type. (3)(2) (1) 5-63 CHANGING THE RESOLUTION Internet fax mode The resolution setting can be selected. (2) Touch the [Resolution] key. Scan mode, USB memory mode, Data entry mode CHANGING THE FILE FORMAT Changing the format (Scan mode, USB memory mode and Data entry mode) (2) Touch the [File Format] key. Read the displayed message and touch 5-65 Set the format. (2) (3) (1) NScanning in Mono2 (1) Select the file type. (2) Select the compression mode. 5-66 To change the number of pages per file, enter the number of pages and exit the format settings. 5-67 Changing the format (Internet fax mode) Switch to Internet fax mode and display the file format settings screen. (2) Touch the [File Format] key. Select the file format. CHANGING THE COLOUR MODE Mode Scanning method Select the mode and display the colour mode settings screen. (2) Touch the [Colour Mode] key. Select the colour mode. CHECKING THE IMAGE TO BE TRANSMITTED (Preview) Touch the [Preview] key to highlight it. Select transmission settings and touch the [START] key. Check the preview image and then touch the [Start Sending] key. Transmission begins. For information on the preview screen, see "PREVIEW CHECK SCREEN" (page 5-70). PREVIEW CHECK SCREEN (2) (4) This section explains the preview check screen. (5) (6) (7) 5-71 This section explains special modes that can be used in scan send mode. (14) (1) (13) Scan mode, USB memory mode, Data entry mode 5-72 Internet fax mode (page 5-98) (1) [2in1] key (2) [Transaction Report] key STORING SCAN OPERATIONS (Programs) 5-74 (2) Touch the [Program] key. Retrieve the stored program. (1) Touch the desired program key. Select additional settings. ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) (3) Touch the [Erase] key. 5-76 (2) Set the erasure width with the keys. 5-77 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) 5-78 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is 5-79 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) (3) Touch the [Timer] key. 5-80 Set the time with the keys. 10 00 (1) Specify the day. (2) Specify the time (hour, minute) WHITENING FAINT COLOURS IN THE IMAGE 5-81 (Suppress Background) (3) Touch the [Suppress Background] key. 5-82 Select the suppress background setting. (1) Adjust the background suppression level. 5-83 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) 5-84 Specify the original size. Y X Press the [START] key to scan the front side of the card. 5-85 5-86 SCANNING MANY ORIGINALS AT ONCE (Job Build) 5-87 Select job build mode. (1) Touch the [Job Build] key so that it is Press the [START] key to scan the first set of originals. 5-88 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) B4 A3 B4 A3 5-89 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. Page 5-91 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is 5-92 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Insert the originals face up in the Select the original count function. (1) Touch the [Original Count] key so that it is 5-93 (A) (B) When scanning ends, check the number of original sheets scanned and touch the 5-94 STAMPING SCANNED ORIGINALS (Verif. Stamp) 5-95 (2) (1) Select "Verif. Stamp". (1) Touch the keys to switch through the (2) Touch the [Verif. Stamp] key so that it is ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) 5-97 Set blank page skipping. (1) Select the type of blank page to be skipped. 5-98 SENDING TWO PAGES AS A SINGLE PAGE (2in1) 5-99 Select 2in1. (1) Touch the [2in1] key so that it is Specify the orientation in which the (1) Touch the "Image Orientation" key with the same orientation as the original image. 5-100 5-101 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (3) Touch the keys to switch through the screens. (4) Touch the [Transaction Report] key. Select print conditions. (1) Select the print conditions. 5-102 5-103 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS JOB STATUS 5-104 5-105 3AAA AAA 10:22 04/01 000/004 Waiting (1) (2) (3) (5) (6) 5-106 5-107 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED Internet fax reception jobs Timer transmission jobs Internet fax transmission jobs that request a receive report Reception jobs when "Inbound Routing Settings" are enabled CHECKING COMPLETED JOBS 5-109 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Printing of a received Internet fax cannot be stopped. Follow the steps below to stop a job that is being transmitted or is wai ting to be transmitted. Select the job that you wish to stop. If you do not want to stop the selected job... Touch the [No] key. GIVING PRIORITY TO A SCAN TRANSMISSION JOB Select the job to which you wish to give priority. 5-111 CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT INFORMATION APPEARING IN THE RESULT COLUMN 5-112 This section explains the basic procedures for receiving Internet faxes. INTERNET FAX RECEPTION FUNCTIONS Internet faxes are received automatically. The faxes are printed automatically. 5-113 MANUALLY RECEIVING INTERNET FAXES 5-114 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) 5-115 CHECKING THE IMAGE BEFORE PRINTING When an image is received, a confirmation prompt will appear. Touch (1) Touch the key of the received image that (2) Touch the [Image Check] key. Check the received image and then touch the [Print] key. CHECKING THE IMAGE BEFORE FORWARDING Multiple forwarding addresses can be checke d. When an image is received, a confirmation prompt will appear. Touch (1) Touch the key of the received image that Multiple received images can be checked. 5-117 Start forward (3) (5)(1) (2) (4) (7)(6) 5-118 FORWARDING RECEIVED INTERNET FAXES TO AN ADDRESS (Inbound Routing Settings) CONFIGURING INBOUND ROUTING SETTINGS Enabling the inbound routing function. 5-119 Storing sender addresses. 5-120 Store a forwarding table. 5-121 Specifying forwarding tables to be used. 5-122 BASIC SCANNING PROCEDURE [At the machine] SCANNING FROM A COMPUTER (PC Scan Mode) Touch the [PC Scan] tab to switch to PC Scan mode. Page 5-124 Preview the image. (1) Select the location where the original is placed. (2) Select scan settings. (3) Click the [Preview] button. 5-125 Select scanning settings while viewing the image. Click the [Scanning] button. 5-126 [At the machine] Touch the [Exit] key in the touch panel. 5-127 METADATA DELIVERY (Data Entry) METADATA DELIVERY 5-128 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES Storing Metadata Sets METADATA TRANSMISSION FOR SCAN TO DESKTOP 5-129 TRANSMITTING METADATA Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. Select a metadata set. (1) Touch the key of the metadata set that you 5-130 Enter the selected metadata item. (1) Touch the key of the value that you wish to enter. When you have finished entering all items, touch the [OK] key. Select image settings and any other settings, and perform the scan send procedure. METADATA FIELDS 5-132 NETWORK SCANNER / INTERNET FAX*1 SPECIFICATIONS PULL SCAN FUNCTION (TWAIN) SPECIFICATIONS 6-1 SAVING FILES WITH DOCUMENT FILING USING STORED FILES CHAPTER 6 DOCUMENT FILING 6-2 OVERVIEW TYPES OF DOCUMENT FILING DOCUMENT FILING Saving a file Retrieving and using a stored file 6-3 USES OF DOCUMENT FILING Daily report forms? Quickly using a file Convenient for managing frequently used documents Example: Managing a large number of business forms BEFORE USING DOCUMENT FILING Folders Items convenient to store 6-5 Approximate number of pages and files that can be stored by document filing Number of pages and number of files that can be stored in the Quick File folder 6-6 Automatic deletion of files 6-7 Files IMPORTANT POINTS WHEN USING DOCUMENT FILING 6-8 USING DOCUMENT FILING IN EACH MODE Copy mode The original is saved as an image file at the same time it is copie d. Image Send mode (1) Touch the [COPY] key. (2) Touch the [File] key or the [Quick File] 6-9 Scan to HDD mode (2) Touch the [Scan to HDD] tab. 6-10 BASE SCREEN OF DOCUMENT FILING MODE 6-11 SAVING A FILE WITH "Quick File" SAVING FILES WITH DOCUMENT FILING Place the original face up in the document feeder tray, or face down on the document glass. Touch the [Quick File] key. 6-12 Select copy settings and then press the [START] key. 6-13 SAVING A FILE WITH "File" Touch the [File] key. Select the "File" settings. (1) Select file information settings. 6-14 Select copy settings and then press the [START] key. 6-15 FILE INFORMATION (A) (2) Specifying a user name Touch the [User Name] key. Touch the desired user name in the list of user names that is displayed. 6-16 Assigning a file name Specifying the folder A file name can be assigned to the file. Touch the [File Name] key. 6-17 Storing a file as a confidential file As each digit is entered, "-" changes to " ". Enable the confidential property. (1) Select the [Confidential] checkbox so that a checkmark appears. SAVING A DOCUMENT FILE ONLY (Scan to HDD) "Scan to HDD" SCREEN 6-19 [Original] key Exposure (1)(A)(2) The settings are stored and you return to the Scan to HDD screen. 6-20 [Colour Mode] key 6-21 Special modes screen for Scan to HDD (6)(5)(4) (7) (2)(1) (3) 6-22 Checking the image before storing it (Preview) (2) (4)(1) (3) (5) (6) (7) 6-23 PERFORMING "Scan to HDD" (3)(1)(2)(4) Switch to document filing mode and select Scan to HDD settings. (2) Touch the [Scan to HDD] tab. (3) Select the original size, exposure, resolution, colour mode, and special modes. USING STORED FILES Change the mode. Switch to document filing mode. (page 6-10) 6-25 6-26 FOLDER AND FILE SELECTION SCREENS FOLDER SELECTION SCREEN (2)(1) (3) (2)(1) (3) (5) 6-27 FILE SELECTION SCREEN ( (2) (3) (4) 1) (3) (4)(1) 6-28 6-29 SELECTING A FILE This section explains how to select a file to be used. Select the folder that contains the file you wish to use. (2) Touch the key of the folder that contains the desired file. Touch the key of the desired file. JOB SETTINGS SCREEN (4) (6)(5)(3) (7) (9)(8) 6-31 PRINTING A STORED FILE Touch the [Print] key. Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. 6-32 PRINT SETTINGS SCREEN 6-33 MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Select the keys of the files that you wish to print. Touch the [OK] key 6-34 Printing a selected file. 6-35 Batch printing Touch the [Batch Print] key. Touch the [User Name] key. Select the user name. 6-36 If a password has been established, touch the [Password] key. To set the number of copies, touch the [Change PRT.No.] key. Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. (1) (3)(2) SENDING A STORED FILE Touch the [Send] key. Select transmission settings. 6-38 SEND SETTINGS SCREEN (9) 6-39 PROPERTIES OF STORED FILES FILE PROPERTIES CHANGING THE PROPERTY Touch the [Property Change] key. Select the property. 6-40 6-41 MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different fol der). Touch the [Move] key. Touch the [Move to:] key. Select the destination folder. 6-42 Touch the [Move] key. 6-43 DELETING A STORED FILE Touch the [Delete] key. Check the file and then touch the [Yes] 6-44 CHECKING AN IMAGE OF A STORED FILE Check the image of the file. For information on each of the items, see "IMAGE CHECK SCREEN" (page 6-45). 6-45 (3) (5)(1) (2) (4) (6) 6-46 RETRIEVING AND USING A FILE FROM THE Touch the job status selector key so that [Complete] is highlighted. Select the desired file in the completed jobs. (1) Touch the key of the desired file. (2) Touch the [Call] key. The job settings screen appears. Select and perform the desired operation. SEARCHING FOR A STORED FILE [Search results] Open the file search screen. (2) Touch the [Search] key. Touch the [User Name] key or the [File or Folder Name] key. 6-48 Using the user name to search Using the file name or folder name to search 6-49 Touch the [Start Search] key. 6-50 Searching within a folder Open the folder that you wish to search. (2) Touch the key of the folder that you wish to search. Touch the [Search] key. 6-51 Using the user name to search Using the file name or folder name to search 6-52 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . (2) Touch the [Start Search] key. 7-1 CHAPTER 7 SYSTEM SETTINGS 7-2 SYSTEM SETTINGS FOR FAX 7-3 System Settings SYSTEM SETTINGS System Settings (General) System Settings (Administrator) *Login Required 7-4 Common Operation Methods (3) (8) Example: Address book screen (4) (5) 7-5 SYSTEM SETTINGS (GENERAL) 7-6 System Settings (General) List * When the hard dis k drive is installed. Total Count Default Settings List Print (User) 7-7 Paper Tray Settings Address Control Fax Data Receive/Forward 7-8 Printer Condition Settings 7-9 7-10 Total Count Job Count Device Count 7-11 Default Settings Clock Adjust Daylight Saving Time Setting 7-12 Date Format List Print (User) Item Settings List name Description 7-13 Paper Tray Settings Tray Settings Settings of each tray 7-14 Tray Settings Select Similar Sizes for Auto Detection Paper Tray Paper Type Size 7-15 Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass) 7-16 Address Control Address Book Storing addresses Editing and deleting addresses 7-17 7-18 Storing group keys Touch the [Address Control] key. This section explains the procedure for storing group keys. 7-19 7-20 The procedure is complete. Custom Index Touch the [OK] key on the dialog box that appears. 7-21 Program Storing a program Editing and deleting programs 7-22 Fax Data Receive/Forward I-Fax Settings Reception Start Manual Reception Key in Initial Screen Forward Received Data Printer Condition Settings Printer Default Settings 7-24 PCL Settings This is used to set the symbol sets, fonts, and line feed code used in a P CL environment. PostScript Setting Item Description Selections 7-25 Document Filing Control Creating a custom folder Editing/deleting a custom folder 7-26 USB-Device Check User Control Amend User Information The information of the currently logged in user can be edited. 7-27 SYSTEM SETTINGS (ADMINISTRATOR) Touch the [Admin Password] key. Log in. (1) Touch the [Password] text box and enter the administrator password. This completes the administrator login procedure. The system settings (administrator) can be used. When User Authentication is Enabled When "User Authentication Setting" (page 7-46) is enabled, follow the pr ocedure below to log in. When user authentication is by login name and password (and e-mail address) Touch the [Admin Login] key. Log in. 7-29 Login by user number Touch the [Admin Login] key. 7-30 System Settings (Administrator) List User Control 7-31 Energy save Operation Settings 7-32 7-33 Device Control 7-34 Copy Function Settings 7-35 Network Settings 7-36 Printer Settings Image Send Settings * When the hard dis k drive is installed. 7-37 7-38 7-39 7-40 Document Filing Settings 7-41 7-42 List Print (Administrator) Security Settings 7-43 Enable/Disable Settings 7-44 Change Administrator Password 7-45 Product Key Data Backup Storing/Calling of System Settings Sharp OSA Settings User Control User Authentication Setting User Authentication Authentication Method Setting Device Account Mode Setting 7-47 7-48 Perform LDAP server access control. 7-49 Display Usage Status after Login User Information Print 7-50 User List Storing a user Editing/deleting a user Factory-stored users 7-51 Pages Limit Group Authority Group* Favourite Operation Group 7-52 Page Limit Group List Storing a page limit group Editing a page limit group 7-53 Authority Group List Storing an authority group Editing an authority group 7-54 List of settings and factory default settings of template groups 7-55 7-56 Favourite Operation Group List Settings Favourite Operation Group Registration 7-57 My Menu List Settings 7-58 User Count Showing user count Resetting user counts 7-59 Card area settings Card type/Reader settings Card Setting 7-60 Energy Save Toner Save Mode Auto Power Shut-Off Transitioning to Auto Power Shut-Off Immediately After Completion of Remote Job Auto Power Shut-Off Timer 7-61 7-62 Operation Settings Keys Touch Sound Auto Clear Setting Message Time Setting Display Language Setting 7-63 7-64 MFP Display Pattern Setting Customize Key Setting Home Screen Settings 7-65 My Menu Settings 7-66 Preview Setting Default Preview Default Preview Display Received Data Image Check Default List/Thumbnail Display Device Control Original Feeding Mode Auto Paper Selection Setting Tandem Connection Setting Detect Standard in Auto Colour Mode Original Size Detector Setting 7-69 Disabling of Devices Fusing Control Settings Plasmacluster Settings 7-70 Copy Function Settings Initial Status Settings 7-71 Copy Exposure Adjustment Rotation Copy Setting Add or Change Extra Preset Ratios Setting a Maximum Number of Copies 7-72 7-73 Network Settings IPv4 Settings IPv6 Settings Enable TCP/IP Enable NetWare Printer Settings Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change Interface Settings Hexadecimal Dump Mode I/O Timeout Enable USB Port USB Port Emulation Switching Image Send Settings Operation Settings Default Display Settings Address Book Default Selection Image Orientation 7-77 7-78 7-79 Own Name and Destination Set Sender Data Registration Registration of Own Name Select 7-80 Scan Settings Default Sender Set Default Colour Mode Settings Initial File Format Setting Compression Mode at Broadcasting 7-81 Maximum Size of E-mail Attachments (E-mail) Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Bcc Setting Disable Scan Function I-Fax Settings I-Fax Default Settings Auto Wake Up Print Compression Setting Speaker Volume Setting 7-83 Activity Report Print Select Setting Body Text Print Select Setting Pre-Setting Mail Signature I-Fax Reception Report On/Off 7-84 Rotation Sending Setting Printing Page Number at Receiver Recall in Case of Line Busy Recall in Case of Communication Error 7-85 Letter Size RX Reduce Print Receiving Date & Time Print A3 RX Reduce POP3 Communication Timeout Setting Document Filing Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files 7-87 Scan Complete Sound Setting Default Output Tray Disable Stamp for Reprinting Batch Print Settings Document Output Options Automatic Deletion of File Settings 7-89 List Print (Administrator) Administrator Settings List Image Sending Activity Report Data Receive/Forward List Web Settings List Security Settings SSL Settings IPsec Settings IEEE802.1X Setting Initialize Private Data/Data in Machine Enable/Disable Settings Printer Condition Settings User Control Operation Settings Device Control 7-92 Copy Function Settings Printer Settings Image Send Settings Other Disabling 7-93 Settings to Disable Transmission Document Filing Settings 7-94 Change Administrator Password Product Key 7-95 Data Backup Storage Backup Device Cloning 7-96 Storing/Calling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration 7-97 Sharp OSA Settings External Account Setting USB Driver Settings Job Priority Preference 7-98 SYSTEM SETTINGS FOR FAX 7-99 Address Control Address Book Storing addresses Editing and deleting addresses 7-100 7-101 F-Code Memory Box Storing a memory box Editing and deleting a memory box 7-102 7-103 Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. 7-104 System Settings for Fax (Administrator) List Image Send Settings 7-105 7-106 Image Send Settings Fax Default Settings Fax Settings Dial Mode Setting Auto Wake Up Print 7-107 Original Print on Transaction Report Transaction Report Print Select Activity Report Print Select Setting ECM 7-108 7-109 Recall in Case of Line Busy Recall in Case of Communication Error 7-110 Number of Calls in Auto Reception Switching from Manual to Automatic Reception Duplex Reception Setting Auto Receive Reduce Setting 7-111 Letter Size RX Reduce Print Receiving Date & Time Print A3 RX Reduce Fax Output Settings 7-112 Fax Polling Security 7-113 SYSTEM SETTINGS MENU System Settings Entering Administrator's Password 7-114 8-1 TROUBLESHOOTING PROBLEMS FREQUENTLY ASKED QUESTIONS REMOVING MISFEEDS REMOVING STAPLE JAMS CHAPTER 8 TROUBLESHOOTING 8-2 TROUBLESHOOTING PROBLEMS 8-3 Making a copy of a non-standard size original 3 Place paper in the bypass tray. FREQUENTLY ASKED QUESTIONS 1 Place the originals. 2 Enter the original size. 4 Select the bypass tray. 8-4 I can't print from a computer... 8-5 Printing on an envelope (5) Click the [OK] button. (5) 1 Place paper in the bypass tray. 2 Tray Settings. Changing the paper size used for a print job 1 Check details on the job. 2 Change the paper size used for the job. 8-7 Adjusting the volume of the ringer The machine starts printing when I try to forward data... Checking the machine's communication record Z 8-8 REMOVING MISFEEDS 8-9 PAPER MISFEED ILLUSTRATIONS (1) Original misfeed (2) Paper misfeed in the output area (3) Paper misfeed in the fusing unit 8-10 8-11 (6) Paper misfeed in the transport area (7) Paper misfeed in the finisher (when a finisher (MX-FN23) is installed) FINISHER 8-12 REMOVING STAPLE JAMS Page PROBLEMS RELATED TO COPYING OPERATION 8-14 COPYING 8-15 8-16 PROBLEMS RELATED TO COPY RESULTS PROBLEMS RELATED TO PRINTING OPERATION 8-17 PRINTING 8-18 8-19 8-20 PROBLEMS RELATED TO PRINT RESULTS 8-21 8-22 FACSIMILE 8-23 PROBLEMS RELATED TO TRANSMISSION 8-24 PROBLEMS RELATED TO RECEPTION 8-25 8-26 PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS 8-27 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS 8-28 PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX 8-29 PROBLEMS RELATED TO SCAN RESULTS 8-30 8-31 8-32 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS 8-33 PROBLEMS RELATED TO FILING 8-34 DOCUMENT FILING PROBLEMS RELATED TO FILE MANAGEMENT 8-35 8-36 8-37 GENERAL PROBLEMS 8-38 8-39 PROBLEMS RELATED TO MACHINE OPERATION 8-40 8-41 PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT 8-42 8-43 PROBLEMS RELATED TO QUALITY / PRINT RESULTS 8-44 8-45 PROBLEMS RELATED TO PERIPHERAL DEVICES 8-46 8-47 OTHER PROBLEMS