SpectraLink 8664, 8665, 8668 92

92 Inter-Tel® Model 8664/8665/8668 User Guide

USING E-MAIL READER

INTRODUCTION

Enterprise Messaging (EM) is the voice processing system that provides advanced

messaging features with the E-mail Reader feature. This section provides information

and instructions about advanced mailbox tasks for users who have E-Mail Reader

enabled for their mailbox.

If your mailbox does not have E-Mail Reader enabled, you have a standard voice

mailbox (see page20). The instructions for many voice mail tasks are identical f or

standard voice mailbox and advanced mailbox users, therefore, the instructions for

these common mailbox tasks are not repeated in this section.

See the following pages for common mailbox tasks:

•Initializing your mailbox (see page 27)

•Recording your personal greetings (see page 28)

•Recording your voice mail directory name (see page 29)

•Accessing your mailbox (see page 44)

•Disabling and enabling ASR (see page 45)

•Accessing voice mail messages (see page46)

•Recording and sending voice mail messages (see page 49)

•Canceling unheard voice mail messages (see page 51)

•Changing your mailbox password (see page 60)

•Changing the call screening transfer method (see page62)

•Programming a fax destination (see page63)

•Changing the message search order (see page63)

•Programming remote messaging (see page 64)

•Screening calls (see page 76)

•Using the voice mail directory (see page80 )

NOTE: For a voice mail flowchart for standard mailbox users, see page 121.

Contents

Main Page Notice PRODUCT DISPOSAL INSTRUCTIONS iii Regulatory Information IMPORTANT INFORMATION iv NOTE CONCERNING THE WIRELESS TELEPHONES RADIO FREQUENCY (RF) INFORMATION v OPERATIONAL WARNINGS vi ELECTRO MAGNETIC INTERFERENCE/ COMPATIBILITY vii INTERNATIONAL CERTIFICATIONS Page ix SPECIFIC ABSORBTION RATE (SAR) INFORMATION Page xi FINDING YOUR WAY GETTING STARTED MOVING ON USING E-MAIL READER LEARNING MORE CONTENTS PAGE Table of Contents xii CONTENTS PAGE Finding Your Way 2 W ABOUT THIS GUIDE ABOUT YOUR ENDPOINT General Care 4 Model 8664 The illustration below displays the external components of the Model 8664 endpoint. Model 8665 The illustration below displays the external components of the Model 8665 endpoint. 6 Model 8668 The illustration below displays the external components of the Model 8668 endpoint. Status Indicators No Service Battery Low NOTE: 1 Feature Buttons 9 Display and Menu Button 10 Function Button and Softkeys Line Button Headset Jack 12 ABOUT OPERATING MODES ABOUT BATTERY PACKS AND CHARGERS 14 Desktop Charger 16 Charge Indicator Dual Charger 17 Indicator Light Charging Indicator Charge Complete 18 Quad Charger Indicator Light Important Notes about Chargers and Battery Packs 20 A BOUT VOICE M Page 22 Enterprise Messaging Automatic Speech Recognition (ASR) 24 WHAT YOU SEE AND HEAR S OFTWARE C Getting Started TURNING YOUR ENDPOINT ON AND OFF LOCKING AND UNLOCKING THE KEYPAD ON YOUR END- 27 SETTING UP VOICE MAIL Initializing Your Mailbox 28 Recording Your Personal Greetings 29 Recording Your Voice Mail Directory Name 30 MAKING AND RECEIVING CALLS Intercom Calls Placing Intercom Calls 31 32 Receiving Intercom Calls Outside Calls Placing Outside Calls 33 Receiving Outside Calls Emergency Calls Call Waiting 34 PLACING CALLS ON HOLD PLACING CONFERENCE CALLS 36 TRANSFERRING CALLS To Another Extension To Voice Mail To an Outside Number USING REVERSE TRANSFER 38 FORWARDING CALLS Manual Call Forwarding Automatic System Forwarding Redirect Calls 40 REDIALING A NUMBER DISPLAYING INFORMATION ON YOUR ENDPOINT Date, Time, Name, and Extension Number Outside Partys Name/Number USING THE MUTE FEATURE 42 USING THE MESSAGE FEATURE Leaving Messages Retrieving Messages 44 ACCESSING YOUR MAILBOX DISABLING AND ENABLING ASR 46 ACCESSING VOICE MAIL MESSAGES Listening to Messages Page 48 Recovering Deleted Voice Mail Messages 49 Recording and Sending Voice Mail Messages 50 Canceling Unheard Voice Mail Messages 52 USING DO-NOT-DISTURB MODE 53 54 USING REMINDER MESSAGES Moving On 56 SETTING ENDPOINT PREFERENCES 57 Ring Options Telephone Ring Auxiliary Ring 1/Auxiliary Ring 2 58 Phone Options System Info Extension Push-To-Talk (Model 8665 only) 60 SETTING MAILBOX PREFERENCES Changing Your Mailbox Password 61 Changing the Voice Mail Message Envelope 62 Changing the Call Screening Transfer Method 63 Programming a Fax Destination Changing the Message Search Order 64 Programming Remote Messaging Page CHANGING VOLUME LEVELS RETURNING TO DEFAULT OPERATION 67 SPEED DIALING Station Speed D ial Programming Station Speed-Dial Numbers 68 69 Creating Station Speed-Dial Buttons Dialing Station Speed-Dial Numbers 70 System Speed Dial USING RECORD-A-CALL 72 P Making Pages PERFORMING A HOOKFLASH DURING A CALL P ROGRAMMING S Feature Buttons 74 DSS/BLF Buttons USING ACCOUNT CODES 76 SCREENING CALLS USING DIRECTORIES Telephone Directory 78 79 Basic Search 80 Voice Mail Directory Page 82 PROGRAMMING REMOTE FEATURE ACCESS Remote Access Password 83 Remote Feature Access 84 REQUESTING AGENT HELP 85 WORKING IN HUNT GROUPS Hunt Group Calls Enabled/Disabled ACD Hunt Groups Distributing Calls 86 Logging In and Out of ACD Hunt Groups 87 Ending an ACD Hunt Group Call 88 USING THE PUSH-TO-TALK FEATURE Page Page Using E-Mail Reader 92 E-MAIL READER FEATURES 94 USING YOUR ADVANCED MAILBOX SETTING UP YOUR E-MAIL PASSWORD 96 ACCESSING E-MAIL MESSAGES 98 99 USING MAIN MENU E-MAIL READER COUNT 100 ACCESSING FAX MESSAGES 101 RECOVERING DELETED MESSAGES 102 CHANGING MESSAGE ENVELOPES USING E-MAIL READER VOICE MAIL FLOWCHART (ADVANCED MAILBOX) Accept or press to accept the option. N OTE: Page Learning More WHAT THE ADMINISTRATORS CAN DO FOR YOU F REQUENTLY A SKED Q UESTIONS (FAQ 108 Page 110 DEFAULT FEATURE CODES EXTENSION NUMBERS Use the blank spaces below to enter custom feature codes, if necessary. OUTSIDE LINE ACCESS CODES GENERAL FEATURE CODES 112 Page Page Index A B C D E F G H I L M N O R S T U V VOICE MAIL FLOWCHART (STANDARD VOICE MAILBOX) N m OTE: enu or say Accept or press to accept.