Toshiba 170F Department Control List

195

TIME :JAN-31-05 14:25

TEL NUMBER :12345678901234567890

NAME :ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

DEPARTMENT CODE LIST

DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS

01 ABCDEFGHIJKLMNOPQRST 12345 123456 123456 123456

02 OPERATION CENTER 82615 296541 12104 99999

14 SYSTEM DESIGN 12131 88888 88887 988886

15 XYZ 33151 6543 12109 450

20 99990 1 4 7

Issues a list of Department

Codes and data processed for

the Department Control Mode.

Press:

Available only when the Department Control Mode option is selected.

Department

No.

Department

Name Department Code

for operating the

department

Accumulated number of pages

operated by the department

Sent

NOTE:

The list shown is produced when the Master code (01) is used to initiate the print list operation.

If a user code (02-50) is used, only the data relating to that department will be printed.

Department Control List

Received Copied

Printing Procedure

Contents

Main Page NOTICE TO USERS LASER SAFETY INFORMATION CONTENTS INTRODUCTION......................................................... 9 SETUP......................................................................... 15 BASIC FUNCTIONS ................................................... 65 COPYING ............................................................................... 86 ADVANCED FUNCTIONS.......................................... 108 MULTI-ADDRESS TRANSMISSION (BROADCASTING)..... 108 RELAY TRANSMISSION........................................................111 POLLING & MAILBOX COMMUNICATIONS.........................114 MAILBOX (ITU-T Compatible)............................................... 125 LISTS AND REPORTS............................................... 17 8 LIST AND REPORT OPTIONS SETTING .............................1 78 TROUBLESHOOTING................................................ 204 USER TEST MODE ..................................................... 218 AUTOMATIC TEST MODE ..................................................... 218 Page FEATURES Do not Place the Unit in the Following Environments About Power for the Unit Other Remarks When a Power Failure Occurs CARE AND MAINTENANCE Front View INTRODUCTION - FACSIMILE UNIT DESCRIPTIONS Rear View Page - OPERATION PANEL Page Function Keys SETUP - UNPACKING Unpack the Carton Make Sure All Items are Enclosed Select a Desirable Location WARNING - FACSIMILE MACHINE INSTALLATION Connecting Your TOSHIBA Facsimile Document Support Document Support Installation Open the Front Cover Recording Paper Exit Tray Close the Front Cover Bypass Tray Recording Paper Tray - INITIAL PRINTING SUPPLIES INSTALLATION Open the Paper Guides Remove the Bypass Tray Recording Paper Installation (Recording Paper Tray) Prepare Recording Paper Sheets Recording Paper Installation (Recording Paper Tray) - continued Adjust the Paper Guides Replace the Bypass Tray Select the Paper Size Page Recording Paper Installation (Bypass Tray) Recording Paper Installation (Optional Recording Paper Tray) Remove the Optional Tray Cover Prepare Recording Paper Sheets Press Down the Paper Pressure Plate Install the Recording Paper Recording Paper Installation (Optional Recording Paper Tray) - continued Replace the Optional Tray Cover Insert the Optional Recording Paper Tray Press: Display the Paper Size Menu Page Drum Unit and Toner Cartridge Installation Prepare a Toner Cartridge Attach the Toner Cartridge to the Drum Unit Remove the protective cover from the Toner Cartridge Drum Unit and Toner Cartridge Installation - continued Toner Cartridge Replacement - PRINTING SUPPLIES REPLACEMENT Remove the Process Detach the Toner Cartridge from the Drum Unit Toner Cartridge Replacement - continued Drum Unit Replacement Remove the Process Unit Detach the Toner Cartridge from the Drum Unit Attach the new Drum Unit to the Toner Cartridge Reset the Drum Counter Drum Unit Replacement - continued Install the Toner Cartridge and New Drum Unit Reset the Drum Counter - continued Page - QUICK START Terminal ID Setting the Terminal ID (Page 42) Transmitting Receiving Sending a Facsimile (Page 93) - USER INTERFACE OPERATION Menu Operation or Keys Used in Menu Operation Character Entry Keys Used in Character Entry Entry Procedure Character Entry - continued Character Correction Replacing Characters Using / , position the cursor under the char- Deleting Characters Using / , position the cursor under the char- - INITIAL SETUP Select the Desired Initial Setting (1-4) Enter the Configuration Menu Language Selection Display the LANGUAGE Menu Select the Desired Language Date and Time Setting + Display the DATE & TIME Menu Move the cursor to the desired position using the following keys. or Enter the Date Data Date and Time Setting - continued Select the Time Format Enter the Time Data Display the TERMINAL ID Menu Enter the User ID Terminal ID Setting Terminal ID Setting - continued Dial Type Setting Display the DIAL TYPE Menu Select Your Dial Type Enter the Access Digits Press - DEVICE CONFIGURATION Configuration Summary 1 Enter the Configuration Menu Select the Desired Configuration Setting (01-11) Ringer Volume Adjustment Display the RINGER VOLUME Menu Enter the Desired Volume Value Select Another SETUP Item, or ... The alarm tone volume can be Alarm Tone Volume Adjustment Display the ALARM VOLUME Menu Enter the Desired Volume Value Select Another SETUP Item, or ... The key touch tone volume can be adjusted using the following Key Touch Tone Volume Adjustment Display the KEY TOUCH VOLUME Menu Enter the Desired Volume Value Select Another SETUP Item, or ... The line monitor volume can be Monitor Volume Adjustment Display the MONITOR VOLUME Menu Enter the Desired Volume Value Select Another SETUP Item, or ... Power Saver Operation Display the POWER SAVER Menu Select the Power Saver Mode Select the Super Energy Saver Option Power Saver Operation - continued Select the Printer Power Saver Function Enter the Start Time and End Time Enter the Start Time Period Department Code Setting DEPARTMENT CODE Enable/Disable the Department Code Enter the Master Department Name Department Code Setting - continued Enter the Master Name Address Password Department Code Maintenance Department Code Maintenance - continued Account Codes Setting Select the Function ACCOUNT CODE Line Monitor Default Setting Display the LINE MONITOR Menu Select the Line Monitor Option Receive Interval Setting Operation RECEIVE INTERVAL Enter the interval value (0 to 14) in minutes. Enter the Receive Interval Select Another SETUP Item, or ... ECM Default Setting Select the ECM Sort Copy Setting With SORT Function ON With SORT Function OFF Select the Desired Display the SORT COPY Menu Setting Redial (Interval and Counter) Display the REDIAL MODE Menu Enter the Redial Interval Enter the Redial Counter Reception Mode Default Setting Select the Desired Reception Mode Display the Reception Mode Menu Enter the FAX Ring Delay Enter the FAX Monitor Time Reception Mode Default Setting - continued Copy Reduction Setting Display the COPY REDUCTION Menu Select the Copy Reduction BASIC FUNCTIONS - AUTOMATIC TELEPHONE DIALING Abbreviated Dialer Registration Display the TEL LIST ENTRY Menu Display the ABB. NUMBERS Menu Enter an ABB. Dial Number 5a 5b 5c Enter the Telephone Enter an Alternate Number (Optional) Abbreviated Dialer Registration - continued Enter the Location ID Name 9a Select the Communication Option Select Communication Options (Advanced Setup) 9b 9c Transmission Report Line Monitor Speaker Delayed Communications 9f Sub-Address Communication 9g-2 9g-1 Sub-Address Communication - continued 10a Assign the Abbreviated Dial Number to a One Touch Key Use a Preassigned One Touch Key 10b One Touch Dialer Registration Display the TEL LIST ENTRY Menu Display the ONE TOUCH KEYS Menu Select a One Touch Location When a Preset One Touch is Active 5a 5c Change One Touch Information Modify the One Touch 5b 9a Enter an Alternate Number (Optional) Enter the Telephone Number - continued Enter the Location ID Name Select the Communication Option 9b 9c Select Communication Options (Advanced Setup) - continued (12-hour format) (24-hour format) For the 12 hour format, select AM/PM using the 9f Sub-Address Communication 9g-1 9g-2 Sub-Address Communication - continued 9g-3 9g-4 9g-5 Group Number Registration Display the TEL LIST ENTRY Menu Display the GROUP NUMBERS Menu Enter a Group Number Enter the Group Name 4c Retain the Existing 4b 4a Cancel the Existing 7a Cancel the Group Number Setting 7b Retain the Group Number Setting Complete Group Station Entries Assign a One Touch Key - continued Document Specifications - TRANSMIT CONFIGURATION Effective Scanning Area Document Loading Remove Attached Items Adjust the Settings Place Document Pages on the Document Support Scan Resolution Setting )( Contrast Setting )( Default Setting for Document Mode (Resolution and Contrast) Select the Resolution DOCUMENT MODE Select the Contrast Paper Size for Copying - COPYING With SORT Function ON With SORT Function OFF Display the COPY menu by Use the Copying Procedure Load the Document Press the COPY Key Display the SORT COPY Menu Select the SORT COPY Option Copying Procedure - continued Select the Paper Size of the Bypass Tray Select the Thick Paper Option - DIALING METHODS One Touch Key Dialing One Touch Key Dialing Abbreviated Dialing Press the SPEED DIAL Key Enter the Abbreviated Number Press the START Key Tray Alphabet Dialing Press the SPEED DIAL Key Press the START Key Display the Name of the Desired Remote Party Press the START Keypad Dialing File Number and Residual Memory - TRANSMITTING Memory Transmission Memory Transmission Procedure Dial the Facsimile Start Scanning Memory Transmission - continued Direct Transmission Dial the Facsimile Start Dialing Direct Transmission as a Default Setting Line Connection to the Remote Party Direct Transmission - continued Direct Transmission as a Default Setting - continued Direct Transmission - continued Load the Document Select YES Dial the Facsimile Number Temporary Direct Transmission Direct Transmission - continued On-hook Transmission (Monitor Speaker Dialing) Press the START Key Direct Transmission - continued External Off-hook Transmission (Transmission Using an External Telephone) Dial on the External Telephone Press The START Pick Up the Handset of the External Telephone Redialing Automatic Redialing Manual Redialing Direct Transmission Press the MONITOR Press the REDIAL Redial the Remote Party Redialing - continued Press the REDIAL Key Start Redialing Manual Redialing Jobs in Memory Select the Job to be Redialed - RECEIVING FAX/TAD Switching ModeAutomatic Reception Mode TEL/FAX Auto Switching Mode Manual Receiving Mode key. Refer to Reception Mode se- lection on page 62. Press: Selecting the Reception Mode Recording Paper Size - COMMUNICATION STATUS Communication Journal In the Standby Mode, press: . To cancel and erase the dis- played job, press: Continue or Cancel the Job - CANCELLING A COMMUNICATION JOB Cancelling a Direct Transmission Cancelling a Job Reservation 3 2 A Document is Being Transmitted Cancelling a Job Reservation - continued Previous Job in the List ADVANCED FUNCTIONS - MULTI-ADDRESS TRANSMISSION (BROADCASTING) Group Broadcast Transmission Select the Group Location Enter the Group Press the START Multi-Key Quick Broadcast Transmission Load the Document Press the MULTI Key Enter the Facsimile Number or Multi-Key Quick Broadcast Transmission - continued Cancel the Existing Number 4a Retain the Existing Number 4b - RELAY TRANSMISSION Relay Transmission, Relay-Relay Transmission Overview What is a Relay-Relay Transmission? + + Relay Transmission Originating Procedure Load the Document Select the RELAY REQUEST Display the MAILBOX Menu Enter the Box Number Relay Transmission Originating Procedure - continued Dial the Remote Hub Select the Password - POLLING & MAILBOX COMMUNICATIONS Polling & Mailbox Overview Polling Reservation Polling Reception Polling & Mailbox Overview - Continued Open Mailbox (ITU-T Compatible) Simple & Security Polling Reservation Load the Document RESERVE Select POLL ONCE BOX Select 2.SECURITY CODE by 5 Select the Security Option 6b 6a 7 Simple & Security Polling Reservation - continued Procedure - continued Multi Mailbox Polling Reservation Load the Document RESERVE Select MULTI POLL BOX POLLING RESERVE Multi Mailbox Polling Reservation - continued Simple & Secure Polling Dial the Remote Facsimile Select the Security Code Option Enter the Security Simple & Secure Polling - continued Multi-Address Polling Press the MULTI Key Enter the Number of Remote Facsimiles Enter the 4-digit security code for the document to be re- trieved. Select the Security Code Option Multi-Address Polling - continued - MAILBOX (ITU-T Compatible) Setting Up a Mailbox Select SETUP & DELETE Select MAILBOX SETUP Select the Mailbox Type Setting Up a Mailbox - continued Enter the Box Number Select the Password Option Enter the Password Select Another SETUP Item, or ... Deleting a Mailbox Select SETUP & DELETE Select MAILBOX DELETE Deleting a Mailbox - continued NOTE: Sending a Document to a Mailbox (Remote Hub) Enter the Box Number (max. 20 digits). Then press: If you are sending to a Confi- dential Box, go to Step 7. Enter the password to access the Bulletin Board Box. Enter the Box Number Sending a Document to a Mailbox (Remote Hub) - continued Select SEND TO MAILBOX Reserving a Document to a Mailbox (Local Hub) for Reservation Reserving a Document to a Mailbox (Local Hub) - continued Select STORE TO Retrieving (Polling) a Document from a Mailbox (Remote Hub) Select POLL FROM MAILBOX Dial the Remote Hub Retrieving a Document from a Mailbox (Remote Hub) - continued Printing a Document from a Mailbox (Local Hub) Select PRINT Printing a Document from a Mailbox (Local Hub) - continued Cancelling Documents in a Mailbox (Local Hub) Select CANCEL Cancelling Documents in a Mailbox (Local Hub) - continued - ADVANCED TRANSMISSION FUNCTIONS Department Code Access DEPT CODE Standby Menu Enter the Department Code Account Code Entry Enter an Account Chain Dialing Load the Document Display the CHAIN DIAL COMM. Menu Enter the Dial Number Press the START Default Setting for Memory Transmission Default Setting for Security Transmission SECURITY TX Menu Display the COVER SHEET Menu Enable / Disable the Cover Sheet Include an Image on the Cover Sheet Cover Sheet Registration Select the Recovery Transmit Option Enter the STORED TIME RECOVERY TRANSMIT Menu Setting Recovery Transmission TTI (Transmit Terminal ID) Print Display the TTI Select the TTI Print TTI (Transmit Terminal ID) Print - continued Send after Scan Default Setting Display the SEND AFTER SCAN Menu Full Option Select the Send After Scan Option Select the Document Length Option Document Length Setting PIN Mask Press the CHARGE CODE Key Enter the PIN Secure Reception Access Code Setting Select the SECURE RX Option - ADVANCED RECEPTION FUNCTIONS Enter a New Security Code Secure Reception Access Code Setting - continued Select the SECURE RX Option Enter the Security Secure RX Activation Period Setting Activate the Automatic Secure RX Secure RX Activation Period Setting - continued Set for Each Day Enter the Start and End Time Display MEMORY Reception Option Memory Reception Setting Display the SET RX REDUCTION Menu Reception-Reduction Setting DISCARD Menu Reception-Discard Setting Reverse Order Printing Setting REVERSE ORDER PRINT Menu PRIVILEGED RX Select the Privileged Reception Option Privileged Reception Display the RTI Select the RTI Print RTI (Remote Terminal ID) Print Secure RX Temporary Stop Select TEMPORARY STOP ENTER the Security Security Transmission SECURITY TX Menu - TRANSMISSION OPTIONS Display the SET ECM Menu Select the ECM Disabling ECM Temporarily Dialing with Sub-Address Enter the SUB Address Display the SUB ADDRESS COMM Dialing with Sub-Address - continued Enter the SEP Address Sub-Address Entry Enter the PWD Enabling or Disabling Send after Scan Temporarily Display the SEND AFTER SCAN Menu Full Option Select the Send After Scan Option Enabling or Disabling Send after Scan Temporarily - continued Attaching or Printing a Cover Sheet Display the COVER SHEET Menu Enter the Remote Partys Name Attaching or Printing Cover Sheet - continued Enter the Senders Name Delayed Communication (Time Designation) Enter the Time and Date DELAYED COMM. Priority Transmission PRIORITY TX Menu Sending Recovery Transmission Job Change the Facsimile Number RECOVERY TRANSMIT Menu Cancel the Document Sending Recovery Transmission - continued Select the Cancel Low Speed Transmission Select a Speed Display the FAX SPEED Menu Line Monitor Display the LINE MONITOR Menu Setting the Page Count Display the PAGE NUMBER Menu Enter the Number of Document Pages Communication Report Print Display the TX must be pressed. To select the type of Journal to print when LISTS AND REPORTS - LIST AND REPORT OPTIONS SETTING Reception Journal Settings 2 1 Display the JOURNAL Menu Reception Journal Settings - continued Display the TX Select the Option for TX REPORT Direct Transmission Report Setting Memory Transmission Report Setting MEMORY TX Select the Option for MEMORY TX Multi-Address Report Setting MULTI-ADD Select the Option for MULTI-ADD REPORT Multi-Polling Report Setting MULTI POLL MULTI POLL REPORT Options Relay Originator Report Setting Display the RELAY ORIGINATOR Menu Select the Option for RELAY ORIGINATOR Select the desired option. To select the LOCAL MAIL- BOX, press: + Reception List Settings Select the Job for RECEPTION LIST LOCAL MAILBOX LIST REMOTE MAILBOX LIST RECEPTION LIST - LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE Transmission/Reception Journal (Communication Journal) Transmission Report TRANSMISSION REPORT MEMORY TRANSMISSION REPORT Memory Transmission Report Reservation List RESERVATION LIST Multi-Address Transmission Report MULTI TRANSMISSION REPORT Multi-Polling Report MULTI POLLING REPORT RELAY SEND ORIGINATOR TERMINAL REPORT Relay Send Originator Report MAILBOX RECEPTION REPORT Mailbox Reception Report MAILBOX (OPEN) LIST Mailbox (ITU-T Compatible F-code Communication) List DEPARTMENT CODE LIST Department Control List Preset Dialing Number Lists All of Lists ABBREVIATED TEL NUMBER LIST Abbreviated Dial Number List One Touch Number List ONE TOUCH NUMBER INFORMATION GROUP NUMBER INFORMATION Group Number List ADDRESS BOOK Address Book List FUNCTION LIST Issues a list to confirm the functions currently set in this facsimile unit. Function List Menu List MENU LIST POWER FAILURE LIST Power Failure List TROUBLESHOOTING Error Messages Error Messages - continued Paper Jam Error Codes Error Code Cause How to Correct Error Codes Printed on Reports Transmission Problems Reception Problems Clearing a Document Jam Clearing a Recording Paper Jam Page 10 11 12 13 14 15 16 17 When the Recorded Image is not Clear... Open the Operation Panel Wipe the Glass Surface and White Plate Document Scanner Cleaning Procedure Wipe the ADF Pad and Rollers When the Recorded Image is not Clear... - continued Document Scanner Cleaning Procedure - continued Recording Unit Cleaning Procedure When the Recorded Image is not Clear... - continued Wipe the Paper Pickup Roller, etc. Remove the Process Process Unit USER TEST MODE - AUTOMATIC TEST MODE AUTO TEST AUTO TEST Display the TEST MODE Menu Select the AUTO - INDIVIDUAL TEST MODE ADF TEST Select the ADF TEST Load the Documents Select the ADF Test Result ADF TEST - continued ADF TEST KEY TEST Select the Key Test KEY TEST Check the Keys Exit the Key Test Mode LED TEST Select the LED TEST LED TEST Check the LCDs LCD TEST Select the LCD TEST LCD TEST Start the LCD Test SPEAKER TEST Select the SPEAKER SPEAKER TEST Check the Speaker Volume SENSOR TEST Select the SENSOR Check the Top Cover Check the Front Cover SENSOR TEST - continued SENSOR TEST Check the Paper Tray PRINT TEST Select the TEST PRINT Menu PRINT TEST Select the Print Result Option TONER IC TEST Select the TONER IC TEST TONER IC TEST Display the Test Result PRINTING a TEST RESULT - TEST RESULT Page SPECIFICATIONS Page Page INDEX A B C D E F G H I M N O P Q R S T U V