Mailing, Sending e-mail, Tips for e-mailing

E-mailing

Sending e-mail

Tips for e-mailing

•When using the ADF, adjust the paper guide on the ADF to the width of the original document.

•When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.

•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

•Make sure to enter your e-mail account information and set up the SMTP server before sending an e-mail.

•Make sure the printer is connected to an Ethernet or wireless network before sending an e-mail.

If necessary, make sure the network is connected to the Internet for the printer to communicate with the SMTP server. If the printer cannot connect to the Internet, then contact your system support person.

The printer supports only one active network connection (Ethernet or wireless) at a time.

•Add contacts to your address book. When sending an e-mail, you can just select contacts from your address book instead of typing their e-mail addresses repeatedly.

Scanning a document or photo to e-mail

1Load an original document faceup into the ADF or facedown on the scanner glass.

Note: You can attach only one document or photo to each e-mail.

2From the home screen, navigate to Scan to E-mail: Scan > Scan to E-mail

3Select the output file type you want to create.

Note: Select the PDF file type if you want to scan multiple pages and save them as one file.

4Touch an option to enter or select the recipients:

•Enter E-mailAddress—enter the e-mail address manually.

•Address Book—touch Sort by Name or Sort by Group, and then select the contact.

•History—select the name or e-mail address from the history list.

If necessary, touch OK or Accept each time you make a selection.

5To enter additional recipients, touch Add Recipient, and then enter the e-mail address, name, or group you want to add.

Touch Accept every time you add a recipient.

Note: You can send an e-mail to up to 30 recipients.

6Select the file type, color, quality, and original size of the document or photo you want to send. If necessary, touch Accept to save each setting.

E-mailing