Xerox manual WinFax PRO Fax Sharing User’s Guide

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WinFax PRO Fax Sharing User’s Guide

Copyright Notice

© Symantec Corporation 2000 All rights reserved.

The use and copying of this product is subject to a license agreement. Any other use is prohibited. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system or translated into any language in any form by any means without the prior written consent of Symantec Corporation. Information in this manual is subject to change without notice and does not represent a commitment on the part of the vendor.

Federal copyright law permits you to make a backup of this software for archival purposes only. Any other duplication of this software, including copies offered through sale, loan, rental or gift is a violation of law, and subject to both criminal and civil penalties.

Notice to WinFax PRO Users

It shall be unlawful for any person within the United States to use any computer or other electronic device to send any message via a facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity or individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

Trademarks

Symantec, the Symantec logo, TalkWorks PRO, Cover Your Voice, WinFax PRO, Cover Your Fax, and pcANYWHERE are trademarks of Symantec Corporation and its subsidiaries.

AOL is a registered trademark of America Online, Inc.

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Corel WordPerfect is a registered trademark of Corel Corporation. Intel is a trademark of Intel Corporation.

Microsoft, MS, MS-DOS, Word, Excel, and PowerPoint are registered trademarks, and Windows is a trademark of Microsoft Corporation.

SatisFAXtion is a trademark of WildCard Technologies Inc. TextBridge® OCR ©1994-96 Xerox Corporation. All rights reserved.

All other product names are trademarks of their respective owners.

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Contents Fax Sharing User’s Guide WinFax PRO Fax Sharing User’s Guide N T E N T S Contents WinFax PRO Fax Sharing Using the Online Help About this GuideGetting Help in a Dialog Documentation FeedbackIntroducing WinFax PRO Fax Sharing Sending Faxes System Requirements WinFax PRO Program GroupInstalling WinFax for Fax Sharing Administrators Only Starting and Exiting WinFax ProgramsSetting Up a Fax Sharing Host Station Installing WinFax on a Host ComputerEnabling the Fax Sharing Host Feature Installing the Fax Sharing Client Automatically Start Here Copying the Installation Files to a Network Drive Creating an InstallShield Silent Response File Creating an Installation Script Starting the Scripted Installation Troubleshooting the Scripted Installation Installing the Fax Sharing Client Manually Modifying Fax Sharing Client Settings Sending Faxes Working With FaxesHow Faxes Are Sent Monitoring Fax StatusProgress Message is Collapsed group Receiving Faxes in Message Manager Working With Faxes Troubleshooting Troubleshooting WinFax PRO Fax Sharing

Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.
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