Xerox Fax Sharing manual Receiving Faxes in Message Manager

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WinFax PRO Fax Sharing

Scheduled or pending –

Message is scheduled, or WinFax is waiting to retry the send.

Sometimes faxes are not sent successfully due to communication problems such as busy or no-answer signals. In those situations, WinFax stores the faxes in the Outbox until either they are successfully delivered or the available number of retries is exceeded.

Note: If the number of retries is exceeded, WinFax places the fax in the Send Log and marks it as an “unsuccessful” event. For more information, look up “retrying” in the online help index.

Receiving Faxes in Message Manager

In Fax Sharing mode, all incoming faxes not directed to a WinFax mailbox are received on the Fax Sharing Host station and appear in the Receive Log on that computer. Before the Fax Sharing Host can receive faxes, it must have:3

3

3

an active modem or communications device capable of sending and receiving faxes (if you use a “send only” modem, receive features are disabled)

Windows running

one of the following WinFax programs running: Message Manager or the Controller

automatic reception enabled

After faxes are received by the Fax Sharing Host, each Fax Sharing Client can connect and download their faxes.

To receive faxes (Fax Sharing Host):

3Do one of the following:

Using the Controller – Right click the Controller icon in the Windows system tray and enable Automatic Receive on the

3menu that appears.

Using Message Manager – On the Receive menu in Message Manager, enable Automatic Receive.

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Contents Fax Sharing User’s Guide WinFax PRO Fax Sharing User’s Guide N T E N T S Contents WinFax PRO Fax Sharing Using the Online Help About this GuideGetting Help in a Dialog Documentation FeedbackIntroducing WinFax PRO Fax Sharing Sending Faxes System Requirements WinFax PRO Program GroupInstalling WinFax for Fax Sharing Administrators Only Starting and Exiting WinFax ProgramsSetting Up a Fax Sharing Host Station Installing WinFax on a Host ComputerEnabling the Fax Sharing Host Feature Installing the Fax Sharing Client Automatically Start Here Copying the Installation Files to a Network Drive Creating an InstallShield Silent Response File Creating an Installation Script Starting the Scripted Installation Troubleshooting the Scripted Installation Installing the Fax Sharing Client Manually Modifying Fax Sharing Client Settings Sending Faxes Working With FaxesHow Faxes Are Sent Monitoring Fax StatusProgress Message is Collapsed group Receiving Faxes in Message Manager Working With Faxes Troubleshooting Troubleshooting WinFax PRO Fax Sharing

Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.
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