Xerox Fax Sharing manual Progress Message is Collapsed group

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Working With Faxes

Current fax transmission activity

Rate of transmission

Current page

 

 

 

 

 

 

 

 

 

 

Collapse details

 

 

 

Cancel the

display area

 

 

transmission

3

3

If the faxing traffic on your computer is heavy, you can disable the Status dialog so it does not appear each time a fax is sent or received. Start Program Setup (see page 11), double click Call Status And Controller, click the General tab, and then disable Display Status Dialog.

From the Controller – The Controller icon changes to reflect the status of the current faxing activity. If a fax fails, a failed transmission marker (a red X) appears on the Controller icon in the Windows system tray.

From the Send Log – The details about sent faxes, including those canceled, appear in the record list of the Send Log folder (on the Go menu in Message Manager, click Send Log). WinFax uses icons to identify the status of faxes in the Logs record list.

Successful – Entire message

Recurring – Message is

was sent or received and can

scheduled to be sent at

be viewed.

regular intervals.

Unsuccessful – Message

Held – Message is “on hold”

was not sent or received, or

until you instruct WinFax to

was only partially

send it.

transmitted.

 

In progress – Message is

Collapsed group –

currently being sent.

Message is being sent to a

 

recipient group.

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Contents Fax Sharing User’s Guide WinFax PRO Fax Sharing User’s Guide N T E N T S Contents WinFax PRO Fax Sharing About this Guide Using the Online HelpDocumentation Feedback Getting Help in a DialogIntroducing WinFax PRO Fax Sharing Sending Faxes WinFax PRO Program Group System RequirementsStarting and Exiting WinFax Programs Installing WinFax for Fax Sharing Administrators OnlyInstalling WinFax on a Host Computer Setting Up a Fax Sharing Host StationEnabling the Fax Sharing Host Feature Installing the Fax Sharing Client Automatically Start Here Copying the Installation Files to a Network Drive Creating an InstallShield Silent Response File Creating an Installation Script Starting the Scripted Installation Troubleshooting the Scripted Installation Installing the Fax Sharing Client Manually Modifying Fax Sharing Client Settings Working With Faxes Sending FaxesMonitoring Fax Status How Faxes Are SentProgress Message is Collapsed group Receiving Faxes in Message Manager Working With Faxes Troubleshooting Troubleshooting WinFax PRO Fax Sharing

Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.
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