Xerox Fax Sharing manual Sending Faxes

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Introducing WinFax PRO Fax Sharing

Step 1: Prepare your fax using Fax Sharing Client, then click the Send button to send it to the Fax Sharing Host’s Outbox.

Sending Faxes

Step 2: Fax Sharing Client sends your fax files to the Fax Sharing Host’s Outbox.

Step 4: Your fax is received on the destination fax device.

Client

Host with modem or

device

Destination

Step 3: The Fax Sharing Host sends your fax when the host modem or device is available. If you scheduled your fax, the Fax Sharing Host waits until that time.

Receiving Faxes (Receive Log)

Step 1: Someone sends you a fax.

Originating fax machine

Step 2: The modem or device receives your fax and transfers it to the Fax Sharing Host’s Receive Log.

Step 3: When the Fax Sharing Host receives a fax, the program displays a dialog to the Fax Sharing Client showing all the faxes received. You can retrieve your fax at that time.

Host with modem or

device

Client

Step 4: View and print your fax using your Fax Sharing Client.

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Contents Fax Sharing User’s Guide WinFax PRO Fax Sharing User’s Guide N T E N T S Contents WinFax PRO Fax Sharing About this Guide Using the Online HelpDocumentation Feedback Getting Help in a DialogIntroducing WinFax PRO Fax Sharing Sending Faxes WinFax PRO Program Group System RequirementsStarting and Exiting WinFax Programs Installing WinFax for Fax Sharing Administrators OnlyInstalling WinFax on a Host Computer Setting Up a Fax Sharing Host StationEnabling the Fax Sharing Host Feature Installing the Fax Sharing Client Automatically Start Here Copying the Installation Files to a Network Drive Creating an InstallShield Silent Response File Creating an Installation Script Starting the Scripted Installation Troubleshooting the Scripted Installation Installing the Fax Sharing Client Manually Modifying Fax Sharing Client Settings Working With Faxes Sending FaxesMonitoring Fax Status How Faxes Are SentProgress Message is Collapsed group Receiving Faxes in Message Manager Working With Faxes Troubleshooting Troubleshooting WinFax PRO Fax Sharing

Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.