Xerox Fax Sharing manual Sending Faxes, Working With Faxes

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Working With Faxes

2In the list, double click Modems And Communications Devices. The Modems And Communications Devices Properties dialog appears.

3In the devices list, click the WinFax PRO Fax Sharing device.

4Click Properties. The WinFax Fax Sharing Client Properties dialog appears.

5Make any changes as desired, clicking Next to proceed.

Working With Faxes

This section describes how to send and receive faxes with WinFax. The instructions in this section apply to both Fax Sharing Client and Fax Sharing Host stations, unless otherwise noted.

Note: This section contains instructions for the most basic WinFax tasks— the online help covers all features. Additional information on using Fax Sharing Host mode or regular mode (that is, WinFax with a local modem or communications device) is provided in the WinFax PRO User’s Guide and in the WinFax PRO User’s Guide, both available in Adobe Acrobat format on your WinFax installation CD.

Sending Faxes

WinFax sends faxes using a modem or communications device. Which modem WinFax uses depends on the active modem set up in the Modems And Communications Devices Properties dialog (start Program Setup, see page 11, and double click Modems And Communications Devices). Fax Sharing Host stations use their local modem or device, while Fax Sharing Client stations use the WinFax PRO Fax Sharing device to connect to the Fax Sharing Host station and access its modem or device. Once you have set up WinFax for Fax Sharing (either as a Fax Sharing Host or a Fax Sharing Client), you can send faxes using the procedures described in the WinFax PRO User’s Guide and the WinFax PRO User’s Guide.

Note: For more information, look up “sending faxes” in the online help index.

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Contents Fax Sharing User’s Guide WinFax PRO Fax Sharing User’s Guide N T E N T S Contents WinFax PRO Fax Sharing About this Guide Using the Online HelpDocumentation Feedback Getting Help in a DialogIntroducing WinFax PRO Fax Sharing Sending Faxes WinFax PRO Program Group System RequirementsStarting and Exiting WinFax Programs Installing WinFax for Fax Sharing Administrators OnlyInstalling WinFax on a Host Computer Setting Up a Fax Sharing Host StationEnabling the Fax Sharing Host Feature Installing the Fax Sharing Client Automatically Start Here Copying the Installation Files to a Network Drive Creating an InstallShield Silent Response File Creating an Installation Script Starting the Scripted Installation Troubleshooting the Scripted Installation Installing the Fax Sharing Client Manually Modifying Fax Sharing Client Settings Working With Faxes Sending FaxesMonitoring Fax Status How Faxes Are SentProgress Message is Collapsed group Receiving Faxes in Message Manager Working With Faxes Troubleshooting Troubleshooting WinFax PRO Fax Sharing

Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.
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