Toshiba 230/280, 3511/4511, 350/450 manual Importing and Exporting the Address Book

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Importing and Exporting the Address Book

The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book, and it can be imported to other user’s Address Book Viewer. The Import/Export feature is useful when users want to share the address book data.

NOTES: • Do not modify the CSV file that is exported from the Address Book Viewer. Once you modify the CSV file, it cannot be imported to the Address Book Viewer.

•Importing and Exporting a vCard file is available only when Microsoft Office XP is installed on your computer.

Also you can use the import address book to copy the contacts and groups to the private address book.

P.79 "Copying Contacts from an Address Book"

Importing the address book from a CSV file or vCard file

1.Click the [File] menu and select [Import] and [CSV File] or [vCard File].

•The Importing dialog box appears.

NOTE: • The [vCard File] command will appear only when Microsoft Office XP is installed on your computer.

Network Fax Guide — Managing Address Book

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Contents Network Fax Guide Software License Agreement Government Restricted Rights Trademarks and Copyright Conventions About This GuideAbout Other Manuals Table of Contents 103 AppendixNetwork Fax Guide Table of Contents Overview Software Components Fax Driver Functional HighlightsAddress Book Viewer For e-STUDIO450 Series and e-STUDIO280 SeriesInstalling Client Software Installing the N/W-Fax Driver and Address Book Viewer Before Installing Client SoftwareWhen Address Book Viewer Has Been Installed OverviewInsert the Client2 CD-ROM into the CD-ROM drive Installing from Client2 CD-ROMSelect your language and click OK Click Yes Click NextClick Browse Check the software that you want to installReturns you to the Select Port dialog box Using the Discovery Functions to Specify the SMB Port Click Start Discovery Searching the equipment automatically Click DiscoverySelect the equipment that you want to connect and click OK TopAccessDocMon Local Discovery dialog box appears Enter each item to specify the printer address and click OK Click Manual SelectionInstalling from TopAccess Uninstalling the N/W-Fax Driver and Address Book Viewer Uninstalling the all Client2 Software When Installed Using the InstallerSelect Remove and click Next Click OK Click Yes to delete the setting filesUninstalling only N/W-Fax Diver and Address Book Viewer InstallShield Wizard dialog box appears Click the File menu and select Server Properties When Installed Using Add Printer WizardN/W-Fax driver is completely deleted Click OKNetwork Fax Guide Installing Network Fax Software Faxing from Client Computers Preparing Documents for Faxing How to Fax using the N/W-Fax DriverFaxing from Windows Applications Properties dialog box appears Select Toshiba e-STUDIO Series Fax and Click Proper- tiesSetting up the N/W-Fax Options Resolution Setting up the Send PropertiesSelect From Address Book NewSpecifying Recipients Address Book Viewer is launched Network Fax Guide Faxing from Applications Destinations dialog box appears Direct Dial dialog box appears Entered recipient is added to the To list Setting up the Cover Sheet Properties Displaying the Version Information Setting up the Sender Information PropertiesSelect the date and time and click OK Delayed TransmissionSelect the font in the Font Name drop down box Sending with a Cover SheetYou can enter up to 20 characters for the reference number Managing Faxes Managing Fax Jobs using TopAccessDocMonClick the Fax tab Managing Fax Jobs using TopAccessClick the Job Status tab and Fax/Internet Fax menu Selected fax job is deleted Network Fax Guide Managing Faxes Managing Address Book Access Using Print Properties Access Using Program GroupAccessing the Address Book Viewer from the Programs group Running the Address Book ViewerSelecting Contacts for N/W-Fax Menu Bar About Address Book Viewer InterfaceMenu Bar Using CommandsView menu Edit menuTools menu ToolbarHelp Context-Sensitive Menus Context-Sensitive Menu on Contents Pane Right PaneContext-Sensitive Menu on Browse Pane Left Pane Network Fax Guide Running Address Book Viewer Managing the Private Address Book About the Address BooksManaging the Public Address Book Configuring the Connection by Local DiscoveryIt locates all the compatible devices in your network Click Start Discovery to begin the processNetwork Enable TCP/IP Search Network Enable IPX/SPX SearchDevices Configuring the Connection by Manual Selection Select the entered device name and click OK Enter each item to specify the printer addressDownloading the Public Address Book Configuring the Mapi Address BookManaging the Microsoft Outlook Address Book Registering the Ldap Directory ServicesManaging the Ldap Address Book Advanced tab, enter the items as described below General tab, enter the items as described belowClick Add Click Search Selected contacts are added to the Ldap Address Book Repeat the procedure from to to add all required conditions Importing and Exporting the Address Book Network Fax Guide Managing Address Book Managing Contacts and Groups Adding Contacts Manually Managing ContactsPersonal tab, enter items as described below Click the File menu and select New ContactClick OK Copying Contacts from an Address Book Displaying or Modifying Contacts Properties Click the Edit menu and select PastePersonal Tab Sending Options tab Security Tab Removing ContactsClick the File menu and select Delete Managing GroupsCreating Groups Enter a group name in the Group Name field Click the File menu and select New GroupContinue to add contacts to the group Modifying Groups PropertiesRemoving Groups Searching Contacts Find Contact dialog box appears Click Search Repeat the procedure from to to add all required conditions Select the searched contacts and click Address Adding contacts as recipients for N/W-FaxConverting the Address Book Data Converting AddressBook dialog box appears Network Fax Guide Managing Address Book File is converted and saved in the selected folder Click ConvertNetwork Fax Guide Managing Address Book Click OK Network Fax Guide Managing Address Book Appendix Standard Cover Cover Sheet SamplesBusiness Cover Professional Cover Index Index Maximum number of matches to return Uninstalling USB printing FC-3511/4511 DP-3520/4520 DP-2320/2820 OME030039C0 Multifunctional Digital Systems