Brother FAX 580MC owner manual Search, Redial, Answering Calls with the Speakerphone, Broadcasting

Page 58

Search

1

2

3

You can search for names you have stored in One Touch and Speed Dial memories. Names are shown alphabetically. (See Storing One Touch Dial Numbers, page 7-1and Storing Speed Dial Numbers, page 7-2.)

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the screen displays the name you want to call, pick up the handset or press Speaker Phone for a voice call.

4	Press Start to begin dialing.
5	When the call is over, hang up— OR—Press	Speaker Phone to cancel the call.
	Redial
	If the last number you dialed was busy, press Redial/Pause for easy dialing.
	Answering Calls with the Speakerphone
	When the FAX/MFC rings, instead of lifting the handset, press Speaker Phone.
	Speak clearly, toward the microphone	. To end the call, press Speaker Phone.

If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again— OR—Pick up the handset.

Broadcasting

1

2

Using the numbers you have stored in Groups, One Touch and Speed Dial memory, you can “broadcast” faxes automatically to a maximum of 54 different locations in a few simple steps. (See Setting Up Groups for Broadcasting, page 7-3.) To Broadcast, you must set MEMORY TX to either ON or NEXT FAX ONLY.

After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

Place the original face down in the ADF.

Press Function/Set, 3, 9 to select ON or NEXT FAX ONLY and press

Function/Set.

3 Enter the One Touch and Speed Dial numbers (one after the other) or a Group Number you have stored.

4 Press Start. The FAX/MFC stores the original in memory, then transmits it to all the numbers you entered. If the line is busy, your machine will redial automatically up to three times at 5 minutes intervals.

Press Stop during transmission to cancel the current fax broadcast.

7 - 6 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Image 58

Contents SWNER’O Lanuam If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back systemOrdering Accessories and Supplies PC402RFCompilation and Publication Notice For USA and CanadaTrademarks Exchange Service What to do if you think your Product is defectiveLimitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card About FAX/MFC Using This ManualIntroduction Finding InformationECM Error Correction Mode Fax Tones and HandshakeFAX 580MC and MFC 660MC Control Panel Overview 18 17 14 13Location and Connections Choosing a LocationAttach the paper wire extension AssemblyPacking List Attach the output paper support Attach the paper trayLoading the Paper Connections Connecting the MachineAcceptable Paper Roll Over Phone Lines Special Line ConsiderationsTwo-Line Phone System Converting Telephone Wall Outlets If you are installing the FAX/MFC to work with a PBX Custom Features on Your Phone LineMulti-Line Connections PBX Connecting an External Telephone Answering Device TAD SequenceConnections Connecting an External TelephoneOutgoing Message OGM User-Friendly Programming Function Mode3On-Screen Programming Alternating DisplaysLOW Function Selection TableEnglish Letter DELAY04Toll Saveroff OFFInterrupt IntervalVoiceon FAX/MFCSetting Station ID 4Initial SetupSetting Date and Time Getting StartedInserting spaces Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Making correctionsRepeating letters Setting Up Your Area Code For USA OnlySpecial characters and symbols AreaVolume Amplify OFF Setting Beeper VolumeChoosing the Handset Volume Volume Amplify ON-TEMPORARYSetting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory StorageSelect Answer Mode 5Setup ReceiveBasic Receiving Operations FAX only FAX/TEL Manual Setting Ring DelayTo select or change your Answer Mode Mcmsg CTRPress Easy Receive Reduction Setting Paper SizePrinting a Reduced Incoming original Recommended ReductionsOperation from External or Extension Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote CodesPolling Setting Multi-function Link Mode For MFC 660MC OnlyMF Link 6Setup Send Automatic Document Feeder ADFMemory TXON? Memory TXPress Function/Set, 3 Contrast ResolutionBasic Sending Operations Press Function/Set , 3Setting Up for Polled Transmit Overseas ModeDelayed Fax Advanced Sending OperationsCancel JOB Canceling a Scheduled JobWaiting More Advanced Features Call Brother fax-back system Storing One Touch Dial Numbers 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Press Function/Set, 6SPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Changing One Touch and Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCHOne Touch Dialing Dialing OptionsManual Dialing Speaker PhoneDialing Access Codes and Credit Card Numbers Speed DialingAnswering Calls with the Speakerphone SearchRedial BroadcastingPage Distinctive Ring 8Telephone ServicesCustom Features Registering the Distinctive Ring PatternCaller ID Caller ID LogDialpress Start Printing the Caller ID LogViewing the Caller ID Log Returning a Call from the LogCompany Registering a Caller ID NumberCaller ID LOG Press Start KEY Clearing a Caller ID Stored in MemoryCall Waiting Caller ID CallManage For USA OnlyRegistration with CallManage L E P H O N E S E R V I C E S Flexible Memory Settings Message Storage Message Center Mode9Message Center Setting Message Storage Setting Up the Message CenterRecording Message Center Outgoing Message Listening to Outgoing Message OGM Activating Message Center ModeMessage Indicator Erasing Outgoing Message OGMPlaying Voice Messages Backup Printing OptionBackup Printon Printing a Fax MessageErasing Messages Setting Maximum Time for Incoming MessagesTo erase voice messages individually Recording a Conversation Setting Toll SaverICM Recording Monitor Fax Forwarding/PagingFWD# Programming a Fax Forwarding NumberProgramming Paging Number Press 9 0 to reset the FAX/MFC when you finish MSG CTR OGM Remote CommandsICM T OGMMSG CTR FAXVoice FAX/TELE S S a G E C E N T E R Making a Single Copy 10 10Making CopiesCopy Functions NO.OF COPIES01 Then Copy or SETMulti Copysort Sort P.01 FNE Then Copy or SETRECEIVE, Setup SEND, Print Reports FAX/MFC Settings and Activity11 11Printing Reports INTERVAL? Transmission Verification Xmit ReportActivity Report Interval Press Function/Set, 712 12Important Information Standard Telephone and FCC Notices12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N Error Messages 13 13Troubleshooting and Routine MaintenanceTroubleshooting Change CartridgeYES Printout is jammedOriginal is jammed COMM.ERRORMachine Error Press Stop KEY Connection Fail Disconnected Document JAMIf You Are Having Difficulty with Your FAX/MFC Vertical Black Lines When ReceivingFAX/MFC Does Not Answer When Called Printing or Receiving FaxesSending Faxes Handling Incoming Calls Cleaning the Scanner Routine MaintenanceCleaning the Print Head Replacing the Print Cartridge Package Contents Before You Install Multi-Function LinkPC Configuration Requirements Connecting the MFC 660MC to Your PC On-Line Documentation Choosing the Software to InstallInstall Multi-Function Link Software Product SupportInstalling the Brother Software Installing the Multi-Function Link SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Introduction Running the Brother SoftwareMulti-Function Link Sending a Fax from Your PCSending a Quick Fax ScanSoftTM PaperPortSending a Fax from the Main Menu Sending a Fax from a Windows Application Receiving Faxes into the PC Checklist for the MFCBefore You Begin Viewing Received Faxes On your PCScanning a Document ResolutionScanning Options Contrast Scanning into the PaperPort ViewerImage Type 16 16Multi-Function Link option For FAX 580MC OnlySpecifications ResolutionConnection Fail COMM. ErrorCheck Paper DisconnectedOn-Line Documentation 14-5 On-Screen Programming TEL.INDEX ListUser Settings Report TOP Cover OpenN D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web