Brother FAX 580MC owner manual Setting Up the Message Center, Setting Message Storage

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Setting Up the Message Center

You must set up the Message Center in the following order:

1 Setting Message Storage.

(See Setting Message Storage , page 9-2.)

2 Record Message Center Outgoing Message (MSG CTR OGM). (See Recording Message Center Outgoing Message, page 9-2.)

3 Activate Message Center Mode.

(See Activating Message Center Mode, page 9-3.)

Setting Message Storage

Read the Flexible Memory Setting descriptions on page 9-1before you select the FAX and VOICE settings below.

1

2

Press Function/Set, 8, 1.

Press or to select ON (or OFF) and press Function/Set.

FAX:OFF?

SELECT & SET VOICE:ON?

SELECT & SET

3 Press or to select your setting from the list on pages Flexible Memory Settings (Message Storage), page 9-1(ON, OFF, EXT) and press Function/Set.

4 Press Stop to exit.

Recording Message Center Outgoing Message

Recording the Message Center Outgoing Message (MSG CTR OGM) is the second step you need to follow before you can turn on the Message Center. Make sure your OGM is less than 20 seconds long.

1 Press Function/Set, 8, 3.	MSG CTR	OGM?
The screen prompts you to choose an OGM.	SELECT	&	SET

2

3

4

Press or to select MSG CTR OGM? (not F/T OGM) and press

Function/Set.

This is the only setting you can select if you want to turn the Message Center on.

Press or to select RECORD OGM? and press Function/Set.

Pick up the handset to record a message.

For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please press 5 1, wait for fax tones, then press the Start button.

5

6

Replace the handset. The Message Center will play your OGM.

Press Stop to exit.

M E S S A G E C E N T E R

9 - 2

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Contents SWNER’O Lanuam If You Need to Call Customer Service Brother fax-back system Frequently Asked Questions FAQsFor Customer Service Brother NumbersPC402RF Ordering Accessories and SuppliesCompilation and Publication Notice For USA and CanadaTrademarks What to do if you think your Product is defective Exchange ServiceLimitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card Finding Information Using This ManualIntroduction About FAX/MFCFax Tones and Handshake ECM Error Correction Mode18 17 14 13 FAX 580MC and MFC 660MC Control Panel OverviewChoosing a Location Location and ConnectionsAttach the paper wire extension AssemblyPacking List Attach the output paper support Attach the paper trayLoading the Paper Connections Connecting the MachineAcceptable Paper Roll Over Phone Lines Special Line ConsiderationsTwo-Line Phone System Converting Telephone Wall Outlets If you are installing the FAX/MFC to work with a PBX Custom Features on Your Phone LineMulti-Line Connections PBX Sequence Connecting an External Telephone Answering Device TADConnections Connecting an External TelephoneOutgoing Message OGM Alternating Displays Function Mode3On-Screen Programming User-Friendly ProgrammingLOW Function Selection TableEnglish OFF DELAY04Toll Saveroff LetterInterval InterruptFAX/MFC VoiceonGetting Started 4Initial SetupSetting Date and Time Setting Station IDMaking corrections Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Inserting spacesArea Setting Up Your Area Code For USA OnlySpecial characters and symbols Repeating lettersVolume Amplify ON-TEMPORARY Setting Beeper VolumeChoosing the Handset Volume Volume Amplify OFFMemory Storage Setting the Speaker VolumeSetting the Ring Volume Setting Volume AmplifySelect Answer Mode 5Setup ReceiveBasic Receiving Operations Mcmsg CTR Setting Ring DelayTo select or change your Answer Mode FAX only FAX/TEL ManualPress Easy Receive Recommended Reductions Setting Paper SizePrinting a Reduced Incoming original ReductionChanging Remote Codes For FAX/TEL Mode OnlyAdvanced Receiving Operations Operation from External or Extension TelephonePolling Setting Multi-function Link Mode For MFC 660MC OnlyMF Link Automatic Document Feeder ADF 6Setup SendMemory TXON? Memory TXPress Function/Set, 3 Press Function/Set , 3 ResolutionBasic Sending Operations ContrastAdvanced Sending Operations Overseas ModeDelayed Fax Setting Up for Polled TransmitCancel JOB Canceling a Scheduled JobWaiting More Advanced Features Call Brother fax-back system Press Function/Set, 6 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Storing One Touch Dial NumbersSPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Select ONE-TOUCH Setting Up Groups for BroadcastingSetup Groupgo Changing One Touch and Speed Dial NumbersSpeaker Phone Dialing OptionsManual Dialing One Touch DialingSpeed Dialing Dialing Access Codes and Credit Card NumbersBroadcasting SearchRedial Answering Calls with the SpeakerphonePage Registering the Distinctive Ring Pattern 8Telephone ServicesCustom Features Distinctive RingCaller ID Log Caller IDReturning a Call from the Log Printing the Caller ID LogViewing the Caller ID Log Dialpress StartClearing a Caller ID Stored in Memory Registering a Caller ID NumberCaller ID LOG Press Start KEY CompanyCall Waiting Caller ID CallManage For USA OnlyRegistration with CallManage L E P H O N E S E R V I C E S Flexible Memory Settings Message Storage Message Center Mode9Message Center Setting Message Storage Setting Up the Message CenterRecording Message Center Outgoing Message Erasing Outgoing Message OGM Activating Message Center ModeMessage Indicator Listening to Outgoing Message OGMPrinting a Fax Message Backup Printing OptionBackup Printon Playing Voice MessagesErasing Messages Setting Maximum Time for Incoming MessagesTo erase voice messages individually Fax Forwarding/Paging Setting Toll SaverICM Recording Monitor Recording a ConversationFWD# Programming a Fax Forwarding NumberProgramming Paging Number Press 9 0 to reset the FAX/MFC when you finish T OGM Remote CommandsICM MSG CTR OGMFAX/TEL FAXVoice MSG CTRE S S a G E C E N T E R NO.OF COPIES01 Then Copy or SET 10 10Making CopiesCopy Functions Making a Single CopyThen Copy or SET Multi Copysort Sort P.01 FNERECEIVE, Setup SEND, Print Reports FAX/MFC Settings and Activity11 11Printing Reports Press Function/Set, 7 Transmission Verification Xmit ReportActivity Report Interval INTERVAL?Standard Telephone and FCC Notices 12 12Important Information12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N Change Cartridge 13 13Troubleshooting and Routine MaintenanceTroubleshooting Error MessagesPrintout is jammed YESConnection Fail Disconnected Document JAM COMM.ERRORMachine Error Press Stop KEY Original is jammedPrinting or Receiving Faxes Vertical Black Lines When ReceivingFAX/MFC Does Not Answer When Called If You Are Having Difficulty with Your FAX/MFCSending Faxes Handling Incoming Calls Cleaning the Scanner Routine MaintenanceCleaning the Print Head Replacing the Print Cartridge Package Contents Before You Install Multi-Function LinkPC Configuration Requirements Connecting the MFC 660MC to Your PC Product Support Choosing the Software to InstallInstall Multi-Function Link Software On-Line DocumentationInstalling the Brother Software Installing the Multi-Function Link SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Running the Brother Software IntroductionScanSoftTM PaperPort Sending a Fax from Your PCSending a Quick Fax Multi-Function LinkSending a Fax from the Main Menu Sending a Fax from a Windows Application Receiving Faxes into the PC Checklist for the MFCBefore You Begin On your PC Viewing Received FaxesScanning a Document ResolutionScanning Options Contrast Scanning into the PaperPort ViewerImage Type For FAX 580MC Only 16 16Multi-Function Link optionResolution SpecificationsDisconnected COMM. ErrorCheck Paper Connection FailTEL.INDEX List On-Line Documentation 14-5 On-Screen ProgrammingTOP Cover Open User Settings ReportN D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web