Brother FAX 580MC owner manual 8Telephone Services, Custom Features, Distinctive Ring

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8 8Telephone Services

Custom Features

Your FAX/MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies.

If you have Call Waiting, Ring Master, Voice Mail, an answering service or an alarm system or other custom feature on your telephone line, it may create a problem in the operation of your FAX/MFC.

Distinctive Ring

This FAX/MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your FAX/MFC.

Your FAX/MFC has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ring pattern, that was assigned by the Telephone Company, so your FAX/MFC can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

You can register only one Distinctive Ring pattern with the FAX/MFC. Some ringing patterns cannot be registered.

The FAX/MFC will answer only calls to its registered number.

To have your TAD answer only the main number, the FAX/MFC must be in Manual Mode.

In FAX/TEL or FAX ONLY mode, the FAX/MFC will answer all numbers on the phone line.

Registering the Distinctive Ring Pattern

1 Set the FAX/MFC to MANUAL mode.

2 Press Function/Set, 0, 1.

3 Press or to select DISTINCTIVE:SET? and press Function/Set.

8 - 1 T E L E P H O N E S E R V I C E S

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Contents SWNER’O Lanuam If You Need to Call Customer Service Frequently Asked Questions FAQs For Customer ServiceBrother Numbers Brother fax-back systemOrdering Accessories and Supplies PC402RFFor USA and Canada Compilation and Publication NoticeTrademarks Exchange Service What to do if you think your Product is defectiveLimitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card Using This Manual IntroductionAbout FAX/MFC Finding InformationECM Error Correction Mode Fax Tones and HandshakeFAX 580MC and MFC 660MC Control Panel Overview 18 17 14 13Location and Connections Choosing a LocationAssembly Attach the paper wire extensionPacking List Attach the paper tray Attach the output paper supportLoading the Paper Connecting the Machine ConnectionsAcceptable Paper Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall Outlets Custom Features on Your Phone Line If you are installing the FAX/MFC to work with a PBXMulti-Line Connections PBX Connecting an External Telephone Answering Device TAD SequenceConnecting an External Telephone ConnectionsOutgoing Message OGM Function Mode 3On-Screen ProgrammingUser-Friendly Programming Alternating DisplaysFunction Selection Table LOWEnglish DELAY04 Toll SaveroffLetter OFFInterrupt IntervalVoiceon FAX/MFC4Initial Setup Setting Date and TimeSetting Station ID Getting StartedSetting Tone/Pulse Dialing Mode For Canada Only Details for Entering TextInserting spaces Making correctionsSetting Up Your Area Code For USA Only Special characters and symbolsRepeating letters AreaSetting Beeper Volume Choosing the Handset VolumeVolume Amplify OFF Volume Amplify ON-TEMPORARYSetting the Speaker Volume Setting the Ring VolumeSetting Volume Amplify Memory Storage5Setup Receive Select Answer ModeBasic Receiving Operations Setting Ring Delay To select or change your Answer ModeFAX only FAX/TEL Manual Mcmsg CTRPress Easy Receive Setting Paper Size Printing a Reduced Incoming originalReduction Recommended ReductionsFor FAX/TEL Mode Only Advanced Receiving OperationsOperation from External or Extension Telephone Changing Remote CodesSetting Multi-function Link Mode For MFC 660MC Only PollingMF Link 6Setup Send Automatic Document Feeder ADFMemory TX Memory TXON?Press Function/Set, 3 Resolution Basic Sending OperationsContrast Press Function/Set , 3Overseas Mode Delayed FaxSetting Up for Polled Transmit Advanced Sending OperationsCanceling a Scheduled Job Cancel JOBWaiting More Advanced Features Call Brother fax-back system 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers Press Function/Set, 6Storing Speed Dial Numbers SPEED-DIAL? #Enter & SET Setting Up Groups for Broadcasting Setup GroupgoChanging One Touch and Speed Dial Numbers Select ONE-TOUCHDialing Options Manual DialingOne Touch Dialing Speaker PhoneDialing Access Codes and Credit Card Numbers Speed DialingSearch RedialAnswering Calls with the Speakerphone BroadcastingPage 8Telephone Services Custom FeaturesDistinctive Ring Registering the Distinctive Ring PatternCaller ID Caller ID LogPrinting the Caller ID Log Viewing the Caller ID LogDialpress Start Returning a Call from the LogRegistering a Caller ID Number Caller ID LOG Press Start KEYCompany Clearing a Caller ID Stored in MemoryCallManage For USA Only Call Waiting Caller IDRegistration with CallManage L E P H O N E S E R V I C E S Message Center Mode Flexible Memory Settings Message Storage9Message Center Setting Up the Message Center Setting Message StorageRecording Message Center Outgoing Message Activating Message Center Mode Message IndicatorListening to Outgoing Message OGM Erasing Outgoing Message OGMBackup Printing Option Backup PrintonPlaying Voice Messages Printing a Fax MessageSetting Maximum Time for Incoming Messages Erasing MessagesTo erase voice messages individually Setting Toll Saver ICM Recording MonitorRecording a Conversation Fax Forwarding/PagingProgramming a Fax Forwarding Number FWD#Programming Paging Number Press 9 0 to reset the FAX/MFC when you finish Remote Commands ICMMSG CTR OGM T OGMFAX VoiceMSG CTR FAX/TELE S S a G E C E N T E R 10 10Making Copies Copy FunctionsMaking a Single Copy NO.OF COPIES01 Then Copy or SETMulti Copysort Sort P.01 FNE Then Copy or SETFAX/MFC Settings and Activity RECEIVE, Setup SEND, Print Reports11 11Printing Reports Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Press Function/Set, 712 12Important Information Standard Telephone and FCC Notices12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N 13 13Troubleshooting and Routine Maintenance TroubleshootingError Messages Change CartridgeYES Printout is jammedCOMM.ERROR Machine Error Press Stop KEYOriginal is jammed Connection Fail Disconnected Document JAMVertical Black Lines When Receiving FAX/MFC Does Not Answer When CalledIf You Are Having Difficulty with Your FAX/MFC Printing or Receiving FaxesSending Faxes Handling Incoming Calls Routine Maintenance Cleaning the ScannerCleaning the Print Head Replacing the Print Cartridge Before You Install Multi-Function Link Package ContentsPC Configuration Requirements Connecting the MFC 660MC to Your PC Choosing the Software to Install Install Multi-Function Link SoftwareOn-Line Documentation Product SupportInstalling the Multi-Function Link Software Installing the Brother SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Introduction Running the Brother SoftwareSending a Fax from Your PC Sending a Quick FaxMulti-Function Link ScanSoftTM PaperPortSending a Fax from the Main Menu Sending a Fax from a Windows Application Checklist for the MFC Receiving Faxes into the PCBefore You Begin Viewing Received Faxes On your PCResolution Scanning a DocumentScanning Options Scanning into the PaperPort Viewer ContrastImage Type 16 16Multi-Function Link option For FAX 580MC OnlySpecifications ResolutionCOMM. Error Check PaperConnection Fail DisconnectedOn-Line Documentation 14-5 On-Screen Programming TEL.INDEX ListUser Settings Report TOP Cover OpenN D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web