VTech ev 2653 manual About Mailboxes, About Announcements, Record Your Announcement

Page 25

Basic Operation

Answering System Operation

About Mailboxes

This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise, messages will be recorded in Mailbox 1.

About Announcements

•You can record two different announcements - one for normal answering and one for when you've set the system to play the announcement only.

•Use normal answering when you want the system to record callers' messages. Use Announce only when you want to give information to callers without accepting messages.

•If you choose not to record an announcement, the system answers with a pre-recorded announcement.

•The normal answering pre-recorded announcement says: "Hello. I'm unable to answer your call right now. Please leave your name, number and a message after the tone." The Announce Only pre-recorded announcement says: "Hello, I'm unable to answer your call right now. Please call again. Thank you."

•By setting Announce Only to On or Off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See Set Announce Only on page 26 to change your announcement selection.

Record Your Announcement

NOTE: If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1, 2, or 3 to leave a message in the appropriate mailbox. Remember to leave a few seconds blank at the end of your recorded announcement to allow callers time to select a mail- box. An example of an announcement:

"Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and leave your message."

The system will record your announcement for the currently selected answer mode (Normal or Announce Only). To confirm or change the answer mode, follow the directions under Answering System Feature Setup and Feature Summary on pages 25 and 26.

1. With the system set for the desired answer mode (Normal or Announce Only) press MENU until you hear "Record Outgoing Message."

2. Press REC/MEMO. After you hear "Now recording" followed by a beep, speak toward the base to record an announcement up to 90 seconds long.

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Contents Page Important Safety Instructions Important Safety Instructions Parts Check List Handset Layout Connecting Power to Base Unit/Handset Charger SetupBase Unit Layout Charging of the Handset Battery Cells Installation and Charge of Battery Cells in HandsetConnecting to Phone Line Check Battery IndicatorChecking for Dial Tone Tone/Pulse SelectionHandset Icons Handset and Base IndicatorsHandset LEDs Base LEDsHandset Operation Intercom Call Mute FunctionCall Forward and Call Transfer Call Transfer Call ForwardConference Call Base Operation Storing a New Entry Phonebook OperationOperation Editing a Phonebook Entry Reviewing/Dialing from the PhonebookDelete a Phonebook Entry Caller ID Call Waiting ID Calls Log Caller ID Call WaitingStoring a Caller ID Entry Deleting Caller ID Dialing from Caller IDRinger Volume Handset SettingsKey Tone preset to on Ringer ToneLanguage preset to English Handset Name preset as ‘VTECH’Dial Type preset to Tone Turn Answering System On or Off Audible IndicatorsSet The Clock About Announcements About MailboxesRecord Your Announcement Review Your Announcement Answering System Feature SetupDelete Your Announcement Set Audible Message Alert Set Security CodeOff Set Announce OnlyListen to Messages Delete Messages Delete a Specific Message Adjust Playback VolumeDelete All Old Messages in a Mailbox Call Screening Record a MemoFlashing Counting 1 toSteady for one second 40-99Voice Menu Remote AccessBelt Clip Headset OperationYou Hear Other Calls While Using Your Phone Handset Does Not Ring When You Receive a CallCase Of Difficulty Phone Doesn’t Work At AllYour Answering System Is Not Recording Messages Common Cure For Electronic EquipmentYou Cannot Hear Recorded Messages Maintenance What does this limited warranty cover? Warranty StatementHow long is the limited warranty period? What is not covered by this limited warranty?Other Limitations How do you get warranty service?FCC Part FCC, Acta and IC RegulationsFCC and Acta Information Product identifier and REN informationHearing aid compatibility Programming/testing of emergency numbersIC Industry Canada Technical Specifications ISSUE0 Table of Contents Answer System Operation Handset Settings
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