VTech VT2650 user manual About Mailboxes, About Announcements, Record Your Announcement

Page 24

Basic Operation

Answering System Operation

About Mailboxes

This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise, messages will be recorded in Mailbox 1.

About Announcements

•You can record two different announcements - one for normal answering and one for when you've set the system to play the announcement only.

•Use normal answering when you want the system to record callers' messages. Use Announce only when you want to give information to callers without accepting messages.

•If you choose not to record an announcement, the system answers with a pre-recorded announcement.

•The normal answering pre-recorded announcement says: "Hello. I'm unable to

answer your call right now. Please leave your name, number and a message after the tone." The Announce Only pre-recorded announcement says: "Hello, I'm unable to answer your call right now. Please call again. Thank you."

•By setting Announce Only to On or Off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See Set Announce Only on page 25 to change your announcement selection.

Record Your Announcement

NOTE: If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1, 2, or 3 to leave a message in the appropriate mailbox. Remember to leave a few seconds blank at the end of your recorded announcement to allow callers time to select a mail- box. An example of an announcement:

"Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and leave your message."

The system will record your announcement for the currently selected answer mode (Normal or Announce Only). To confirm or change the answer mode, follow the directions under Answering System Feature Setup and Feature Summary on pages 24 and 25.

1 With the system set for the desired answer mode (Normal or Announce Only) press MENU until you

hear "Record Outgoing Message."

2 Press REC/MEMO. After you hear "Now recording" followed by a beep, speak toward the base to record an announcement up to 90 seconds long.

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Contents Dual Handset Cordless Phone System Important Safety Instructions Parts Check List Handset Layout Setup Connecting Power to Base Unit/Handset ChargerBase Unit Layout Installation and Charge of Battery Cells in Handset Charging of the Handset Battery CellsCheck Battery Indicator Connecting to Phone LineChecking for Dial Tone Tone/Pulse SelectionHandset and Base Indicators Handset IconsHandset LEDs Base LEDsHandset Operation Mute Function Intercom CallCall Forward and Call Transfer Call Forward Call TransferConference Call Base Operation Phonebook Operation OperationOperation Reviewing/Dialing from the Phonebook Editing a Phonebook EntryDelete a Phonebook Entry Calls Log Caller ID Call Waiting Caller ID Call Waiting IDStoring a Caller ID Dialing from Caller ID Deleting Caller IDHandset Settings Ringer VolumeKey Tone preset to on Ringer ToneHandset Name preset as ‘VTECH’ Language preset to EnglishDial Type preset to Tone Audible Indicators Turn Answering System On or OffSet The Clock About Mailboxes About AnnouncementsRecord Your Announcement Answering System Feature Setup Review Your AnnouncementDelete Your Announcement Default setting indicated by Set Security CodeSet Audible Message Alert OffListen to Messages Adjust Playback Volume Delete Messages Delete a Specific MessageDelete All Old Messages in a Mailbox Record a Memo Call ScreeningCounting 1 to FlashingSteady for one second 40-99Remote Access Voice MenuHeadset Operation Belt ClipHandset Does Not Ring When You Receive a Call You Hear Other Calls While Using Your PhoneCase Of Difficulty Phone Doesn’t Work At AllCommon Cure For Electronic Equipment Your Answering System Is Not Recording MessagesYou Cannot Hear Recorded Messages Maintenance Technical Specifications Table of Contents Handset Settings Answer System Operation
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