Brother MFC-8500 manuals
Computer Equipment > All in One Printer
When we buy new device such as Brother MFC-8500 we often through away most of the documentation but the warranty.
Very often issues with Brother MFC-8500 begin only after the warranty period ends and you may want to find how to repair it or just do some service work.
Even oftener it is hard to remember what does each function in All in One Printer Brother MFC-8500 is responsible for and what options to choose for expected result.
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234 pages 4.01 Mb
1 version C2 If You Need to Call Customer Service3 Brother Numbers4 Ordering Accessories and Supplies9 Quick Reference Guide10 Storing NumbersStoring One Touch Dial Numbers 1Press Menu, 2, 3 2Press the One Touch key where you want to store the number 3Enter a number (up to 20 digits), and then press Set 4Enter a name (or leave it blank), and then press Set 5Press Stop/Exit Storing Speed Dial Numbers 2Enter a two-digitSpeed Dial number, and then press Set Telephone Operation One Touch Dialing Speed Dialing Hook 3To hang up, replace the handset Search/Speed Dial 2Press or to search the memory 3When the name is displayed, lift the handset—OR—Press Hook 5To hang up, replace the handset Making Copies Making a Single Copy 2Press Copy Copy Sorting Multiple Copies 3Press Options, press or to select OPT:STACK/SORT, and then press Set Press or to select SORT, and then press Set 4Press Copy 11 Table of Contents23 1 1Introduction29 2 2Assembly and Connections31 Assembly34 Paper37 Connections43 3 3On-ScreenProgramming49 4 4Initial SetupGetting Started50 Setting Cassette UsageCASSETTE#1 ONLY CASSETTE#2 ONLY CASSETTE USAGE FOR FAX FOR COPY Set Setting Date and Time 6Press Stop/Exit 51 3.STATION IDFAX: Inserting Spaces Making Corrections Clear Repeating Letters Special Characters and Symbols for (space) ! “ # $ % & ’ ( ) Press # : ; < = > ? @ [ ] ^ É À È Ê Î Ç Ë Ö 52 NOTICEIf you do not enter a fax number, no additional information can be entered 53 1.RING3.SPEAKER 54 4.HANDSET55 Setting Volume Amplify (For the Hearing-Impaired)VOL AMPLIFY:OFF? and then press VOL AMPLIFY:ON PERMANENT TEMPORARY Memory Storage GENERAL SETUP SETUP RECEIVE SET AUTO DIAL REMOTE FAX OPTIONS COVERPG SETUP COVERPG MSG Turning On Automatic Daylight Savings Time 56 9.TONE/PULSE8.SLEEP MODE 7.TONER SAVE Setting Tone/Pulse Dialing Mode (For Canada Only) Your fax machine comes set to accommodate tone (multi-frequency) dialing service Sleep Mode Press or to select (or ), and then press Toner Save You can conserve toner using this feature. When you set Toner Save to , print appears somewhat lighter. The default setting is Press or to select TONE or PULSE and then press Set 57 5 5Setup ReceiveBasic Receiving Operations58 RING TIME:20 SECSELECT & SET Setting Ring Delay 1 Press Menu, 2, 1 1.RING DELAY Setting F/T Ring Time (For FAX/TEL Mode Only) after Operation from Extension Telephone 2.F/T RING TIME 2Press or to select how long the machine will ring to alert you that you have a voice call, and then press Set 3 Press Stop/Exit Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay 59 Easy ReceiveRECEIVING SEMI Fax Start 5 1 if you are not at the machine 3.EASY RECEIVE 2Use or to select ON, SEMI or OFF, and then press Set Printing a Reduced Incoming Document 5.AUTO REDUCTION 2If you have the optional Cassette #2 press or to select CASSETTE #1 or CASSETTE #2, and then press Set 3Use or to select ON (or OFF), and then press Set Cassette #2 can be purchased 60 Setting the Print Density 61 Advanced Receiving Operations62 Printing a Fax in Memory1 Press Menu, 2, 5 2Press Fax Start 3After printing is finished, and then press Stop/Exit Polling Some fax machines do not respond to the polling function 63 Setting Up Polling Receive2Press or to choose ON (or OFF), and then press Set 3Enter the fax number you are polling 4Press Fax Start. The LCD shows DIALING Setting Up Sequential Polling Receive 7.POLLING RX POLLING RX:OFF? SELECT <- ->& SET ENTER FAX NO. PRESS FAX START 2Press or to select Polling ON (or OFF), and then press Set 4Press Fax Start The LCD shows DIALING Your machine will poll each number or group member in turn for a document 64 Canceling a Scheduled JobNO JOB WAITING Setting Multi-FunctionLink® Pro Mode 65 6 6Setup SendBefore You Begin66 Manual and Automatic Fax RedialIf you’re sending a fax manually and the line is busy, after you disconnect the call press to retry the number If you’re sending a fax automatically Automatic Transmission This is the easiest way to send a fax IMPORTANT: not pick up the handset, or press to listen for a dial tone Enter the fax number using One Touch, Speed Dial, Search or the dial pad 5.) When you hear the fax tone, press . If you’re using the handset, hang up if you want to select additional settings. The LCD returns to the menu— Manual Transmission Pick up the handset and listen for a dial tone— and listen for a dial tone OTHER SETTINGS? 1.YES 2.NO ACCEPTED Sending Faxes with Multiple Settings (See One Touch Dialing, Page 7-5.) Dual Access 2Enter the fax number Real Time Transmission 67 RealREAL TIME TX Press Menu, 2, 2 6.REAL TIME TX 3To change the default setting, and then press or to select ON (or OFF) and then press Set. Go to Step 5—OR—For 4For the next fax only, press or to select ON (or OFF), and then press Set 6Enter fax number and then press Fax Start 68 Checking the Jobs StatusNO JOB WAITING 1Press Menu, 2 2If you have multiple jobs waiting, use or to scroll through the list Canceling a Job While Scanning the Document Canceling Jobs in Memory NO JOB WAITING 2If you have more than two jobs waiting use or to select the job you want to cancel, and then press Set #002 SALES REPOR 1.CLEAR 2.EXIT 69 Basic Sending Operations70 Composing Electronic Cover PageYou can select a comment to include on your cover page 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) SETUP SEND 71 Composing Your Own CommentsYou can set up two custom comments 9.COVERPAGE MSG Use or to choose position 5 or for your customized comment and then press Set Use the dial pad to enter your customized comment, and then press Set (See Entering Text, Page 4-3.) Cover Page for the Next Fax Only 8.COVERPG SETUP 3When the LCD shows NEXT FAX ONLY, and then press Set 4Press or to select ON (or OFF), and then press Set 5Press or to select one of the standard or custom comments, and then press Set 8Enter the fax number you’re calling 72 Always Send Cover PageCOVERPAGE: ON Using a Printed Cover Page PRINT SAMPLE 73 Advanced Sending Operations76 7 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing77 Storing Speed Dial NumbersChanging One Touch and Speed Dial Numbers 78 Setting Up Groups for BroadcastingFirst Then Each Group uses up a One Touch key 3Use the dial pad to enter the Group number and then press Set (For example, press 1 for Group 1.) Search/Speed Dial, then press 0, 9 on the dial pad. The LCD shows 05, #09 3.SETUP GROUPS PRESS SPEED DIAL OR ONE-TOUCHKEY SETUP GROUP:GO ENTER & SET KEY G01:*O5#O9 5When you’re finished adding numbers, and then press Set 6 Use the dial pad and the chart on Page to enter a name for the Group and then ENTER & SET KEY press Set. (For example, NEW CLIENTS) 7Press Stop/Exit 79 Dialing Options80 NOT REGISTEREDShift One Touch Dialing Speed Dialing 81 BroadcastingTo stop the broadcasting in progress, press 3 Press Broadcast. You will be prompted to press the next number 4 Enter the next number. Example: Speed Dial number 5Press Broadcast 6Enter the next fax number Example: Manual dialing, using the dial pad 7Press Fax Start 82 Lift the handset. Digits dialed after will send tone signals When you hang up, the machine returns to pulse dialing service Redial and the line is busy, press to save time Tone/Pulse (For Canada Only) If you have pulse dialing service, but need to send tone signals You can replace the handset without disconnecting the call Hold to place a call on Hold Pause as many times as needed to increase the length of the pause Hold Access Codes and Credit Card Numbers long-distance 1.) You store “555” on One Touch key and “7000” on One Touch key . If you press One Touch you can dial “555-7000” you could press One Touch and then press using the dialing pad 83 8 8Telephone ServicesCustom Features84 Do You Have Voice MailHowever, this Before You Choose the Ring Pattern to Register Ring Rings long - long short - long - short short - short - long please check for other available ring pattern choices from the phone company ■The fax machine will answer only calls to its registered number 85 VERY IMPORTANTRegistering the Distinctive Ring Pattern 1Set the machine to MANUAL mode 2Press Menu, 2, 0 3Press or to select DISTINCTIVE:SET? and then press Set Caller ID ■You will see the first 16 characters of the number or name ■OUT OF AREA display means call originates outside your Caller ID service area PRIVATE CALL CALL PICKUP 86 Viewing Caller ID List1 Press Menu, 2, 0 2.CALLER ID 2Press or to select DISPLAY # and then press Set If the name was not received, it will not be displayed 4Press or to return to the Caller ID listing—OR—Press Stop/Exit Clearing a Caller ID Stored in Memory Printing Caller ID List 1Press Menu, 2, 0 2Press or to select PRINT REPORT and then press Set 3Press Fax Start to exit Call Waiting Caller ID 2Press Search/Speed Dial to switch to the second call 3To switch back to the first call, press Search/Speed Dial again 87 CallManage (For USA Only)88 Placing a Long DistanceTelephone Call Using CallManage Sending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!) Press One Touch key Search Press Fax Start Customer Support Disclaimer DO NOT USE ONE TOUCH KEY 2 TO DIAL 911 - IT WILL NOT ACCESS EMERGENCY SERVICES CallManage and IP $aver are trademarks of CallManage, Inc 89 9 9Remote Fax OptionsFax Forwarding/Paging90 Programming a Paging Number2Press or until the LCD shows PAGING and then press Set Enter your pager phone number (up to 20 digits) followed by For example, 1 8 0 0 5 5 5 1 2 3 4 # # PAGING SELECT <- ->& SET PAG#: If your pager requires a PIN, enter the PIN, press For example, 1 2 3 4 5 # #, Redial/Pause 1 8 0 0 5 2 1 8 4 6 # # For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # You cannot change a Paging number or PIN remotely Note Press Redial/Pause for each 3.5 second delay, as needed 91 Setting Fax StorageChanging Remote Retrieval Access Code 92 Remote Retrieval95 10 10Printing ReportsMFC Settings and Activity96 .HELPLIST .AUTO DIAL .FAX ACTIVITY .TRANSMISSION .USER SETTINGS 97 11 11Making Copies103 12 12For DOS Users109 13 13Using Brother Machine as a Printer116 14 14Printer Driver Settings136 Brother Control Center137 Using the Scan KeysUsing the Control Panel Keys138 Place the original face down in the ADF. PressScan to E-mail The MFC will scan the original, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed Scan to E-mail You can scan an original into your Scan to E-mail Page 15-10.) Scan/OCR Place your original face down in the ADF The MFC will scan the original perform OCR in ScanSoft™ TextBridge Place your original face down in the ADF. Press Scan Image The MFC will scan the original and send a image to your graphics application Scan/OCR Scan Image You can scan a picture into your graphics application for viewing and editing 139 Brother Control Center Features140 Copy OperationsCopy PC Fax Operation Send a Fax Scanner Settings for Scan, Copy and PC Fax Buttons When the Pop-Upscreen is displayed, you can access the Scanner Settings window Click the Smart Click icon at the top right of the Brother Control Modify Settings Global Settings AutoLoad Pop-Up 141 Setting Up the Scanner ConfigurationsFaxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Color Mode Scan Size Brightness Contrast Restore Defaults To Access the Scanner Configuration Screen: 1Place the original in the ADF Right-click Configurations Control Center To save your settings, press the Perform an Operation from the Control Center Screen 142 Scan to File143 Scan to E-mail144 Modify Settings…E-mailApplication E-mail Package—Fromthe pull-downlist, select your E-mailapplication E-mail Settings—Clickthe EMail Settings… button to set up links The Links Preferences window will appear: File Attachments Do not convert files Convert MAX files Convert all files when possible 145 Conversion OptionsFormat —Click this checkbox to combine all files of the same type into one file (For Brother Color Models Only) Convert non-image files to color Show QuickSend Menu QuickSend List You can create a list of Email names and addresses for quick selection New User Delete 146 Scan to Word Processor147 Word ProcessorWord Link Settings OCR Package TextBridge Classic OCR OCR Settings The Preferences window will appear: Select your setting and click OK Auto Orientation Decolumnized Output Document Format 148 User-DefinedButton149 Copy150 Send a Fax151 16 16Using ScanSoft™ PaperPort®for Brother and ScanSoft™ TextBridge®Using ScanSoft™ PaperPort® and TextBridge®152 Viewing Items in ScanSoft™ PaperPort® for BrotherDesktop View thumbnail Page View Organizing Your Items in Folders •Folders can be “nested”—thatis, stored in other folders When you You can also use Windows 153 Links to Many Other ApplicationsThis sample Link Bar shows several applications with links to PaperPort® Create New Link Help Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Software by: —OR— Copy As Text Importing Items from Other Applications •Print to the Desktop View from another application, such as Microsoft Excel Import files saved in other file formats, such as Windows 154 Exporting Items in Other FormatsExporting an Image File Select the Export command from the File 2Select the drive and directory where you want to store the file Select the Cancel Accessing the Scanner —OR— Acquire TWAIN Scan 155 Scanning a Document into Your PC1Insert document(s) face down in the document feeder of the machine 2Adjust the following settings, if needed, in the Scanner Setup window: •Resolution •Gray Scale (Black & White, Gray [Error Diffusion], True Gray) •Brightness •Contrast •Size 3Select the Start button from the Scanner window Settings in the Scanner Window Image Resolution Gray Scale Brightness 156 ContrastCustom Size Set the Size to one of the following: •Letter (8 1/2 ⋅ 11 in.) •A4 (210 ⋅ 297 mm.) •Legal (8 1/2 ⋅ 14 in.) •A5 (148 ⋅ 210 mm.) •B5 (182 ⋅ 257 mm.) •Executive (7 1/4 ⋅ 10 1/2 in.) •Business Card (60 ⋅ 90 mm.) •Custom (User adjustable from 0.35 ⋅ 0.35 in. to 8.5 ⋅ 14 in.) After Business Card Size Carrier sheets are available from your Dealer 157 1Insert document face down in document feeder of the machine2Select the PreScan button: 4Place document in the document feeder of the machine again 6Select the Start button 158 17 17Setting Up and Using PC FAX (For Windows® Only)175 18 18Using Automatic E-MailPrintingFor Windows® 95, 98, 98SE, Me Only 176 19Using the Brother MFC withSet up Your USB Equipped Apple® Macintosh® G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 Using Brother Printer Driver with Your Apple® Macintosh®177 To print the document:From application software such as PaperPort File menu Page Setup Orientation Scaling From application software such as PaperPort, click Print If you want to change , select your settings before clicking Option Setup allows you to select Duplex 178 Sending a Fax from Your Macintosh® Application179 4Click Send FaxThe Send Fax dialog box appears: Stored Fax Numbers Destination Fax Numbers 5To address the fax, type a fax number in the Input Fax Number box Select a name/number from the Stored Fax Numbers box, and then click . Your recipient will appear in the Destination Fax Numbers box Adding a New Member You can add a new group by clicking Group. (See Adding a New Group, page 19-6.) Adding a New Group 7If you are finished addressing your fax, click Send Fax Click OK to return to the Send Fax dialog box 180 Setting Up Your Address BookAdding a New Member To add a new member to the Address Book, in the Facsimile dialog box click The Address Book dialog box appears: 2Click New. The following dialog box appears: 3Type the name and fax number 5Click OK to return to the Address Book dialog box 181 Adding a New GroupYou can set up a group of multiple recipients 1Click Group The Group Setting dialog box appears 2In the Group Name field, type a name for your Group 3From the Stored Fax Numbers box select the recipients for your Group, and then click Your selection will appear in the box under the Group Name field 4Click OK The Address Book dialog box reappears: 5Click OK The Print/Facsimile dialog box reappears: If you are ready to send your fax, click 182 Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®183 PaperPorticon Select Source PaperPort Acquire Image Scanning a Document into Your Macintosh G3, G4 or iMac Adjust the following settings, if needed, in the scanner setup dialog box: Color Type Brightness Contrast Scanning Area 3Click Start When scanning is finished, the image will appear in your graphics application 184 ResolutionScanning Area Size •Letter (8.5 ⋅ 11 inches) •A4 (210 ⋅ 297 mm) •Legal (8.5 ⋅ 14 inches) •A5 (148 ⋅ 210 mm) •B5 (182 ⋅ 257 mm) •Executive (7.25 ⋅ 10.5 inches) •Business Card (90 ⋅ 60 mm) (90 60 mm) •Custom (User adjustable from 0.35 ⋅ 0.35 inches to 8.5 ⋅ 14 inches) Width: Enter the width of the custom size Length: Enter the length of the custom size 185 Business Card SizeMiscellaneous Brightness 186 1Insert the original face down in the ADF2Click PreScan To scan a portion of the prescanned image, click and drag the mouse to crop it 4Insert original in the ADF of the Brother MFC again 6Click Start 7Use your application Software for editing and refining the image 187 20 20Optional AccessoriesPaper Cassette #2 (Option) 188 21 21Important Information194 22 22Troubleshooting and Routine MaintenanceTroubleshooting 206 Packing and Shipping the Machine209 Routine Maintenance210 Cleaning the Drum Unit211 Reinstall the drum unit into the machine4Close the front cover 5Plug in the power cord first, and then plug in the telephone cord Replacing the Toner Cartridge TONER LOW We recommend that you clean the machine when you replace the toner cartridge Toner Empty Indicator TONER LOW TONER EMPTY 213 (TN-430TN-460) 4Gently rock the toner cartidge 5 Remove the protective cover 6Install the new toner cartridge into the drum unit until it clicks into place Replacing the Drum Unit 214 HOT216 Glossary217 Cover Page Message The comment on the Cover Page (programmable)Cover Page Message Delayed Fax Sends your fax at a later time that day Delayed Fax Delayed Timer Distinctive Ring A service purchased from the Telephone Company that Distinctive Ring drum unit A printing device for your machine drum unit Dual Access Easy Receive ECM (Error Correction Mode) Electronic Cover Page extension phone external phone F/T Ring Time Fax Activity Report Fax Forwarding Fax Receive Fax Storage The machine can store faxes in memory for remote retrieval Fax Storage FAX/TEL fax tones Fine Mode Resolution is 203 ⋅ 196 dpi. It is used for small print and graphs Fine Mode gray scale The shades of gray available for copying and faxing photographs gray scale Group number Help List 218 intervalLCD (liquid crystal display) manual fax Menu mode Programming mode for changing your machine’s settings Menu mode Multi-Function Link Pro One Touch Out of Paper Reception Overseas mode Paging Pause Photo mode Polling print reduction Reduces the size of incoming faxes print reduction Pulse (for Canada only) A form of dialing on a telephone line Pulse (for Canada only) Remaining Jobs Remote Activation Remote Retrieval Access Code Ring Delay Number of rings before your machine answers an incoming call Ring Delay Ring Volume Volume setting for the machine’s ring Ring Volume scanning Search 219 Speaker VolumeSpeed Dial Standard resolution Station ID Super Fine resolution Telephone Answer Code (FAX/TEL mode only) temporary setting Tone toner cartridge transmission Transmission Verification Report True Type Fonts User Settings List 220 Specifications221 Printer222 Computer RequirementElectrical and Environment Temperature (Allowable) 50 - 90.5°F (10 - 32.5°C) (Storage) 32 - 104°F (0 - 40°C) Warm-Up Max. 25 seconds at 73.4°F (23°C) First Print 15 seconds (using Letter size paper in paper cassette) Power Source 120 V AC 50/60 Hz (USA Canadian Version Only) Power Consumption Average Operating (Copying) 350 W (25°C) Peak: 940 W Sleep Mode: 10 W or less Stand by: 70 W or less (25°C) Noise Operating: 51 dB (A) 30 dB (A) Humidity 20 to 80% (without condensation) Storage: Dimensions 17.1 ⋅ 17.4 ⋅ 12.7 inches/(435 ⋅ 442 ⋅ 323 mm) Weight 26.4 lbs/(12 kg) 223 Parallel Interface SpecificationsUSB (Universal Serial Bus) Interface Specifications Resident Fonts The following bitmapped fonts are resident in the machine Brougham 10 (12 point) upright/normal Brougham 12 (10 point) Letter Gothic 16.66 (8.5 point) (Portrait and Landscape are available for the above.) 224 Symbol Sets/Character Sets*HP mode 226 Index
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