version C
If You Need to Call Customer Service
Brother Numbers
Ordering Accessories and Supplies
Notice – Disclaimer of Warranties
(For USA and Canada)
Compilation and Publication Notice
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(USA Only)
Page
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Quick Reference Guide
Storing Numbers
Storing One Touch Dial
Numbers
1Press Menu, 2, 3
2Press the One Touch key where you want to store the number
Table of Contents
Page
Setup Send
Auto Dial Numbers and Dialing Options
Telephone Services
Page
Using Brother Machine as a Printer
Printer Driver Settings (For Windows® Only)
15 Using the Windows®-BasedBrother MFL-ProControl Center
Using ScanSoft™ PaperPort® for Brother and ScanSoft™
Setting Up and Using PC FAX (For Windows® Only)
Using Automatic E-MailPrinting
Using the Brother MFC with a New Power Macintosh®
Optional Accessories
Important Information
Troubleshooting and Routine Maintenance
G-1
Specifications
S-1
Index
1 1Introduction
Using This Manual
Test Sheet Procedure and Product Registration (For USA Only)
MFC-8500Control Panel Overview
7Shift
8Telephone Keys:
Hold
Redial/Pause
9Reports
About Fax Machines
Fax Tones and Handshake
ECM (Error Correction Mode)
2 2Assembly and Connections
Packing List
Choosing a Location
Assembly
Attaching the Trays
Connecting Paper Cassette #2 (Option)
Manual Feed Slot
To print or copy on labels, transparencies, card stock or thicker paper:
Paper
Paper Specification for the Cassette
Cut Sheet
Manual Feed Slot
Envelopes
Fax messages
Loading Paper in Multi-purposePaper Cassette
2Slide the paper width and length adjusters for the paper size you want
4Slide the paper cassette into the machine until it locks into place
Connections
Connecting an External Telephone
EXT. TEL IN USE
Connecting an External TAD
(Telephone Answering Device)
Sequence
Do not connect a TAD elsewhere on the same phone line
Recording Outgoing Message (OGM) on External TAD
After the beep, leave a message or send a fax by pressing
5 1 and Start
Special Line Considerations
Roll Over Phone Lines
Two-LinePhone System
Converting Telephone Wall Outlets
Installing Machine, External Two-LineTAD, and Two-LineTelephone
external
1Place the two-lineTAD and the two-linetelephone next to your machine
EXT
Multi-LineConnections (PBX)
If you are installing the machine to work with a PBX:
MANUAL
Custom Features on Your Phone Line
Custom Features on a Signal Line
3 3On-ScreenProgramming
User-FriendlyProgramming
Menu Selection Table
Note The factory setting (option) is shown in bold
Page
Page
Page
Page
4 4Initial Setup
Getting Started
Setting Cassette Usage
CASSETTE#1 ONLY
CASSETTE#2 ONLY
CASSETTE USAGE
FOR FAX
3.STATION ID
FAX:
Inserting Spaces
Making Corrections
Clear
NOTICE
If you do not enter a fax number, no additional information can be entered
1.RING
3.SPEAKER
4.HANDSET
Setting Volume Amplify (For the Hearing-Impaired)
VOL AMPLIFY:OFF? and then press
VOL AMPLIFY:ON
PERMANENT
TEMPORARY
9.TONE/PULSE
8.SLEEP MODE
7.TONER SAVE
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your fax machine comes set to accommodate tone
5 5Setup Receive
Basic Receiving Operations
RING TIME:20 SEC
SELECT
& SET
Setting Ring Delay
1 Press Menu, 2, 1
Easy Receive
RECEIVING
SEMI
Fax
Start
Setting the Print Density
Advanced Receiving Operations
Printing a Fax in Memory
1 Press Menu, 2, 5
2Press Fax Start
3After printing is finished, and then press
Stop/Exit
Setting Up Polling Receive
2Press or to choose ON (or OFF), and then press Set
3Enter the fax number you are polling
4Press Fax Start. The LCD shows
DIALING
Canceling a Scheduled Job
NO JOB WAITING
Setting Multi-FunctionLink® Pro Mode
6 6Setup Send
Before You Begin
Manual and Automatic Fax Redial
If you’re sending a fax manually
and the line is busy, after you disconnect the call press
to retry the number
If you’re sending a fax automatically
Real
REAL TIME TX
Press Menu, 2, 2
6.REAL TIME TX
3To change the default setting, and then
Checking the Jobs Status
NO JOB WAITING
1Press Menu, 2
2If you have multiple jobs waiting, use or to scroll through the list
Canceling a Job While Scanning the Document
Basic Sending Operations
Composing Electronic Cover Page
You can select a comment to include on your cover page
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
Composing Your Own Comments
You can set up two custom comments
9.COVERPAGE MSG
Use or to choose position 5 or
for your customized comment and then
Always Send Cover Page
COVERPAGE: ON
Using a Printed Cover Page
PRINT SAMPLE
Advanced Sending Operations
Delayed Fax
Delayed Batch Transmission
Setting Up Polling Transmit
POLLED TX:ON
6Press Fax Start
7 7Auto Dial Numbers and Dialing Options
Storing Numbers for Easy Dialing
Storing Speed Dial Numbers
Changing One Touch and Speed Dial Numbers
Setting Up Groups for Broadcasting
First
Then
Each Group uses up a One Touch key
3Use the dial pad to enter the Group number and then press Set
Dialing Options
NOT REGISTERED
Shift
One Touch Dialing
Speed Dialing
Broadcasting
To stop the broadcasting in progress, press
3 Press Broadcast. You will be prompted to press the next number
4 Enter the next number. Example: Speed Dial number
5Press Broadcast
Lift the handset
. Digits dialed after
will send tone signals
When you hang up, the machine returns to pulse dialing service
Redial
8 8Telephone Services
Custom Features
Do You Have Voice Mail
However, this
Before You Choose the Ring Pattern to Register
Ring
Rings
VERY IMPORTANT
Registering the Distinctive Ring Pattern
1Set the machine to MANUAL mode
2Press Menu, 2, 0
3Press or to select DISTINCTIVE:SET? and then press Set
Viewing Caller ID List
1 Press Menu, 2, 0
2.CALLER ID
2Press or to select DISPLAY # and then press Set
If the name was not received, it will not be displayed
CallManage (For USA Only)
Placing a Long Distance
Telephone Call
Using CallManage
Sending a
Fax
9 9Remote Fax Options
Fax Forwarding/Paging
Programming a Paging Number
2Press or until the LCD shows PAGING and then press Set
Enter your pager phone number (up to 20 digits) followed by
For example, 1 8 0 0 5 5 5 1 2 3 4 # #
PAGING
Setting Fax Storage
Changing Remote Retrieval Access Code
Remote Retrieval
Remote Commands
Remote Commands
Operation Details
Changing Fax Forwarding Number
Retrieving Fax Messages
10 10Printing Reports
MFC Settings and Activity
.HELP
LIST
.AUTO
DIAL
.FAX
11 11Making Copies
Using Your Machine as a Copier
Temporary Copy Settings
Using the Enlarge and Reduce Keys
ZOOM
100%
50%
104% EXE->LTR
Using the Options Key
Press
Menu Selections
Factory Setting
NO. OF COPIES:XX
Sorting Multiple Copies
Special Copy Options
OPT: SPECIAL
2 IN 1 COPY
4 IN 1 COPY
Changing Default Copy Settings
12 12For DOS Users
Installing the Remote Printer Console
Using the Remote Printer Console Main Program
C:\RPCX>RPCX
Enter
Cursor
Menu
Remote Printer Console
Current Printer Status Information
Item
Default
What This Item Does
Page Setup Section
Font Configuration
Other Configuration
Console Configuration Category
File
Function
13 13Using Brother Machine as a Printer
Special Printing Features
Printing from Your PC
Front Output Bin
Loading One Sheet of Paper
2Adjust the manual feed slot to the width
of the paper
Loading More than One Sheet of Paper
Open the Setup dialog box of the Windows
Printing on Thicker Paper and Card Stock
Simultaneous Printing/Faxing
Choosing Acceptable Paper
Printer Operations
14 14Printer Driver Settings
Using the Brother MFC-8500Printer Driver
Basic Tab
Paper Size
From the drop-downbox select the Paper Size you are using
Multiple Page
Ex. 4 in
Ex. 1 in 2 ⋅ 2 pages
Collate
Collate box checked
Collate box not checked
Media Type
Plain Paper
Advanced Tab
Print Setting (For Windows® 95/98/98SE/Me Users Only)
Auto (Recommended)
Duplex Printing
Manual Duplex
Binding Offset
Watermark
Print Watermark
The Print Watermark feature offers printing choices of:
On all pages
On first page only
Watermark Text
Watermark Bitmap
Position
Page Setting
You can change the print size of your document with the Scaling feature
1Check Off if you want to print the document as it appears on your screen
3Check the Free box if you want to reduce or enlarge the output
You can also use the Mirror or Reverse Print feature for your page setting
Device Options
Set one of the following Printer Functions:
Quick Print Setup
Administrator (For Windows® 95/98/98SE/Me Users Only)
Print Date & Time
Accessories Tab
Support
Features in the Printer Driver (For Windows® 2000)
Layout Tab
*1 Orientation
*2 Pages Per Sheet
2 in
4 in
Paper/Quality Tab
*1 Paper Source
*2 Media
For the best print quality, select the type of media you are using:
Thick Paper
Thicker Paper
Transparency
*2 Graphic
Print Quality
300 ⋅ 300 dots per inch
*3 Document Options
Advanced Printing Features
Device Settings Tab
The available options are:
B5 (JIS)
Executive
Legal
Brother Control Center
Using the Scan Keys
Using the Control Panel Keys
Place the original face down in the ADF. Press
Scan to
E-mail
The MFC will scan the original, create a file attachment, and launch your
E-mail
Brother Control Center Features
Copy Operations
Copy
PC Fax Operation
Send a
Fax
Setting Up the Scanner Configurations
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Scan to File
Scan to E-mail
Modify Settings…
E-mailApplication
E-mail Package—Fromthe pull-downlist, select your E-mailapplication
E-mail Settings—Clickthe EMail Settings… button to set up links
The Links Preferences window will appear:
Conversion Options
Format
—Click
this checkbox to combine all files of the same type into one file
(For Brother Color Models Only)
Scan to Word Processor
Word Processor
Word
Link Settings
OCR
Package
User-DefinedButton
Copy
Send a Fax
16 16Using ScanSoft™ PaperPort®
for Brother and ScanSoft™
TextBridge®
Using ScanSoft™ PaperPort® and TextBridge®
Viewing Items in ScanSoft™ PaperPort® for Brother
Desktop View
thumbnail
Page View
Organizing Your Items in Folders
Links to Many Other Applications
This sample Link Bar shows several applications with links to PaperPort®
Create New Link
Help
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit)
Exporting Items in Other Formats
Exporting an Image File
Select the Export command from the File
2Select the drive and directory where you want to store the file
Select the
Scanning a Document into Your PC
1Insert document(s) face down in the document feeder of the machine
2Adjust the following settings, if needed, in the Scanner Setup window:
•Resolution
•Gray Scale (Black & White, Gray [Error Diffusion], True Gray)
Contrast
Custom
Size
Set the Size to one of the following:
•Letter (8 1/2 ⋅ 11 in.)
1Insert document face down in document feeder of the machine
2Select the PreScan button:
4Place document in the document feeder of the machine again
6Select the Start button
17 17Setting Up and Using PC FAX (For Windows® Only)
Introduction
MFC Remote Setup
PC FAX Sending (For Windows® Only)
Setting Up Sending
Sending
Outside line access
Include header
Address Book file
User interface
Simple Style
Facsimile Style
Setting Up Speed Dial
The Address Book
Setting Up a Member in the Address Book
Name
Fax
Setting Up a Group for Broadcasting
Group Name
Editing Member Information
Deleting a Member or Group
Exporting the Address Book
Text
Vcard
Available Items
Save
Importing to the Address Book
Open
Setting Up Cover Page
You can enter information in each field
From
Comment
Type the comment you want to add to the cover page
Select Cover Page Form
Sending a File as a PC-FAXUsing the Simple Style
PC-FAX
Cover Page
Sending a File as a PC-FAXUsing the Facsimile Style
Setting Up PC FAX Receiving
Setting Up Your PC
PC-Fax
RX Setup
Ring Delay
Save file to
18 18Using Automatic E-MailPrinting
For Windows® 95, 98, 98SE, Me Only
19Using the Brother MFC with
Set up Your USB Equipped Apple® Macintosh® G3,G4, iMac™ or iBook with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1
Using Brother Printer Driver with Your Apple® Macintosh®
To print the document:
From application software such as PaperPort
File menu
Page Setup
Orientation
Sending a Fax from Your Macintosh® Application
4Click Send Fax
The Send Fax dialog box appears:
Stored Fax Numbers
Destination Fax Numbers
5To address the fax, type a fax number in the Input Fax Number box
Setting Up Your Address Book
Adding a New Member
To add a new member to the Address Book, in the Facsimile dialog box click
The Address Book dialog box appears:
2Click New. The following dialog box appears:
Adding a New Group
You can set up a group of multiple recipients
1Click Group
The Group Setting dialog box appears
2In the Group Name field, type a name for your Group
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®
PaperPort
icon
Select Source
PaperPort
Acquire Image
Scanning a Document into Your Macintosh G3, G4 or iMac
Adjust the following settings, if needed, in the scanner setup dialog box:
Color Type Brightness Contrast Scanning Area
Resolution
Scanning Area
Size
•Letter (8.5 ⋅ 11 inches)
•A4 (210 ⋅ 297 mm)
Business Card Size
Miscellaneous
Brightness
1Insert the original face down in the ADF
2Click PreScan
To scan a portion of the prescanned image, click and drag the mouse to crop it
4Insert original in the ADF of the Brother MFC again
6Click Start
20 20Optional Accessories
Paper Cassette #2 (Option)
21 21Important Information
Standard Telephone and FCC Notices
Laser Safety
FDA Regulations
Manufactured
BROTHER CORP. (ASIA) LTD. BROTHER BUJI NAN LING FACTORY
21 CFR Subchapter J
Important—Aboutthe Interface Cable
Responsible
Brother International Corporation
Party:
Bridgewater, NJ 08807-0911USA
Important Safety Instructions
This product is equipped with a
AWhen the power cord is damaged or frayed
BIf liquid has been spilled into the product
CIf the product has been exposed to rain or water
EIf the product has been dropped or the cabinet has been damaged
Trademarks
22 22Troubleshooting and Routine Maintenance
Troubleshooting
Page
Page
Paper Jam
Close the control panel
Document Jam
The originals did not feed properly, or were too long
Lift the control panel
Paper is Jammed in the Fuser Unit
Paper is Jammed near the Drum Unit
Paper is Jammed in the
Multi-purpose
Paper Cassette
If You Are Having Difficulty with Your Machine
make a copy first
Difficulty
Suggestions
Page
Page
Page
Page
Page
Page
Packing and Shipping the Machine
separately
9Close the carton and tape it shut
Routine Maintenance
Cleaning the Drum Unit
Reinstall the drum unit into the machine
4Close the front cover
5Plug in the power cord first, and then plug in the telephone cord
Replacing the Toner Cartridge
TONER LOW
Page
(TN-430
TN-460)
4Gently rock the toner cartidge
5 Remove the protective cover
6Install the new toner cartridge
HOT
REPLACE DRUM? 1.YES 2.NO
Glossary
Cover Page Message The comment on the Cover Page (programmable)
Cover Page Message
Delayed Fax Sends your fax at a later time that day
Delayed Fax
Delayed Timer
interval
LCD (liquid crystal display)
manual fax
Menu mode Programming mode for changing your machine’s settings
Menu mode
Speaker Volume
Speed Dial
Standard resolution
Station ID
Super Fine resolution
Specifications
Printer
Computer Requirement
Electrical and Environment
Temperature
(Allowable)
50 - 90.5°F (10 - 32.5°C)
Parallel Interface Specifications
USB (Universal Serial Bus) Interface Specifications
Resident Fonts
The following bitmapped fonts are resident in the machine
Brougham 10 (12 point)
Symbol Sets/Character Sets
*HP mode
Page
Index
Page
Page
Page
Page
Remote Retrieval Access Card
Page
EQUIPMENT ATTACHMENT LIMITATIONS
(For Canada Only)
NOTICE:
This precaution may be particularly important in rural areas
Caution:
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