Brother MFC-7320 Additional sending operations

Chapter 5

34

Additional sending

operations 5

Sending faxes using multiple

settings 5

Before you send a fax, you can change any

combination of these settings: contrast,

resolution, overseas mode, delayed fax timer,

polling transmission, real time transmission

or cover page settings.

aMake sure you are in Fax mode .

After each setting is accepted, the LCD

asks if you want to enter more settings.

Next

1.Yes 2.No

bDo one of the following:

To choose more settings, press 1.

The LCD returns to the Setup Send

menu so you can choose another

setting.

If you have finished choosing

settings, press 2 and go to the next

step for sending your fax.

Electronic cover page 5

This feature will not work unless you have

already programmed your Station ID. (See

the Quick Setup Guide.)

You can automatically send a cover page

with every fax. Your cover page includes your

Station ID, a comment, and the name (or

number) stored in the One Touch or

Speed Dial memory.

By choosing Next Fax:On you can also

display the number of pages on the cover

page.

You can choose one of the following preset

comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of your

own, up to 27 characters long. Use the chart

on page 145 for help entering characters.

(See Composing your own comments

on page 34.)

5.(User Defined)

6.(User Defined)

Composing your own comments 5

You can set up two comments of your own.

aMake sure you are in Fax mode .

bPress Menu, 2, 2, 8.

cPress a or b to choose 5 or 6 to store

your own comment.

Press OK.

dEnter your own comment using the dial

pad.

Press OK.

Use the chart on page145 for help entering

characters.

Send a cover page for the next fax 5

If you want to send a cover page only for the

next fax, your machine will ask you to enter

the number of pages you are sending so it

can be printed on the cover page.

aMake sure you are in Fax mode .

bLoad your document.

cPress Menu, 2, 2, 7.

dPress a or b to choose Next Fax:On

(or Next Fax:Off).

Press OK.

ePress a or b to choose a comment.

Press OK.

Contents

Main If you need to call Customer Service http://www.brother.com/registration/ Approval Information and Compilation and Publication Notice APPROVAL INFORMATION Compilation and Publication Notice Page Table of Contents Section I General 1 General information 2 2 Loading paper and documents 9 3 General setup 21 Section II Fax 5 Sending a fax 32 6 Receiving a fax 39 7 Telephone and external devices 44 8 Dialling and storing numbers 51 9 Remote fax options 56 10 Polling 62 11 Printing reports 65 Section III Copy 12 Making copies 68 Section IV Software 13 Software and Network (MFC-7440N and MFC-7840W only) features 76 Section V Appendixes B Troubleshooting and routine maintenance 89 C Menu and features 130 D Specifications 147 Page Section I General Using the documentation Symbols and conventions used in the documentation Accessing the Software Users Guide and Network Users Guide (MFC-7440N and MFC-7840W only) General information 1 Viewing documentation Viewing documentation (Windows)1 a b d c e a b c d e f How to find scanning instructions Software User's Guide: Presto! PageManager User's Guide:1 Chapter 1 6 Control panel overview MFC-7320 MFC-7440N and MFC-7840W have the same keys. Page Page Loading paper and documents Loading paper and print media Loading paper in the paper tray Printing on plain paper, recycled paper or transparencies from the paper tray a c d e Loading paper in the manual feed slot Printing on plain paper, recycled paper or transparencies from the manual feed slot c d Printing on thick paper, bond paper, labels and envelopes a b c d Unprintable area Unprintable area for faxes and copies Unprintable area when printing from a computer Acceptable paper and other print media Recommended paper and print media Type and size of paper Standard paper tray Manual Feed Slot Paper capacity of the paper trays Recommended paper specifications Handling and using special paper Types of paper to avoid Envelopes Types of envelopes to avoid Labels Types of labels to avoid Loading documents Using the automatic document feeder (ADF) Recommended environment a b c a b c General setup 3 Mode timer a b Paper settings Volume settings Ring volume a b Beeper volume a b Automatic daylight savings time a Ecology features Toner Save a Security features Security TX Lock (MFC-7320 and MFC-7440N only) Setting up the password b b c Changing the password for the administrator b c d e Page Turning Secure Function Lock on/off Turning Secure Function Lock on b c Turning Secure Function Lock off b c Switching Users a b a Page Restricting dialling Dial pad restriction a b One Touch restriction a b Page Section II Fax Sending a fax How to fax Entering fax mode Sending a fax from the ADF b Broadcasting c d e Cancelling a broadcast in progress Additional sending operations Sending faxes using multiple settings Electronic cover page Composing your own comments b c Page Changing fax resolution To change the fax resolution for the next fax 5 c To change the default fax resolution b c Dual access Real time transmission Page Checking and cancelling waiting jobs a c Sending a fax manually Manual transmission d e Receiving a fax Manual Using receive modes Fax Only Fax/Tel Manual External TAD Receive mode settings Ring delay b c F/T ring time (Fax/Tel mode only) b c Additional receiving operations Receiving faxes into memory 6 If Memory Receive is On:6 If Memory Receive is Off:6 b c Printing a fax from the memory a b Telephone and external devices Telephone line services Caller ID Setting the Caller ID to On b d Setting the telephone line type a b c e Connecting an external TAD Connections a b c d Recording an outgoing message (OGM) a b c Multi-line connections (PBX) External and extension telephones Operation from extension telephones If you answer a call and no one is on the line: For Fax/Tel mode only Connecting an external or extension telephone Using extension telephones (U.K. only) Using a non-Brother cordless external handset Using remote codes Remote Activation code Remote Deactivation code b c d e Changing the remote codes b c d Dialling and storing numbers Fax redial Storing numbers Storing a pause Storing one touch dial numbers a b c Storing speed dial numbers a b c Changing one touch and speed dial numbers a b c Setting up groups for broadcasting a b c d e g h a b Remote fax options Fax forwarding b c d PC fax receive b c d Changing remote fax options Turning off remote fax options b Remote retrieval Setting a remote access code9 a b Using your remote access code a a b c d e a b c d e Remote fax commands Polling Polling receive 10 Sequential polling b c Polled transmit Setup for polled transmit c d e g c d e f g h i Printing reports 11 Fax reports Transmission verification report a b Reports How to print a report a Page Making copies How to copy Entering copy mode Making a single copy Making multiple copies Copy options (temporary settings) Enlarging or reducing the image copied c d Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Page Page j If you are copying from the ADF: If you are copying from the scanner glass: Out of memory message Page Page How to read HTML Users Guide For Windows a b Software and Network (MFC-7440N and MFC-7840W only) features Page Page Section V Appendixes A Choosing a location Safety and legal Important information Safety precautions Page Page IEC60825-1+A2:2001 Specification A Internal laser radiation Disconnect device Wiring information (U.K. only) Page International ENERGY STAR Compliance Statement A Important safety instructions Page Trademarks B Troubleshooting If you are having difficulty with your machine B Troubleshooting and routine maintenance Printing or receiving faxes Sending faxes Handling incoming calls Telephone line or connections (continued) Menu access difficulties Copy quality difficulties Printing difficulties Scanning difficulties Software difficulties Paper handling difficulties Printing difficulties (continued) Print quality difficulties Network difficulties (MFC-7440N and MFC-7840W only) a b i c d e f a b c d e f g h i ABCD abcde 01234 ABCD abcde 01234 ACD bcde 134 ABCD abcde 01234 Page ABCD abcde 01234 BC b d c 2 ABCD abcde 01234 ABCD abcde 01234 ABCD abcde 01234 ABCD abcde 01234 Setting dial tone detection a b Telephone line interference a b Error and maintenance messages Page Page Page Transferring your faxes or Fax Journal report a Transferring faxes to another fax machine Transferring faxes to your PC b c Transferring Fax Journal report to another fax machine a b Page Paper jams Paper is jammed inside the machine c d e f g Page Paper is jammed inside the drum unit and toner cartridge assembly b c d e f Routine maintenance Cleaning the outside of the machine a b c d e f g c d Cleaning the laser scanner window a b c d e f Cleaning the corona wire a b d e f g Cleaning the drum unit a b c d e f g h i Replacing the consumable items Replacing a toner cartridge Page d e f g h i Replacing the drum unit Page c d e f Machine information Packing and shipping the machine C Menu keys On-screen programming Menu table a b c a b c f d e Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit OK OK OK Menu Page Page Page Page Page Page Page Page Page Page Page Page Entering text Page D General Specifications Page Print media Fax Specifications 151 Copy Scan Print Interfaces Computer requirements Page Consumable items Ethernet wired network (MFC-7440N and MFC-7840W) Ethernet wireless network (MFC-7840W only) Authentication and encryption for wireless users only D Authentication method Encryption methods Network key Wi-Fi Alliance certification Wireless one-push configuration E Glossary Page Page Page Index F G H J L M N O P Q R S T V W