About Actions (for Windows Users)
120
About the OCR (Optical Character Recognition) function of ABBYY FineReader for ScanSnap
•ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This
program can text-recognize only PDF files that are created by using the ScanSnap. It cannot
text-recognize PDF files created by using Adobe Acrobat or other applications.
•Some types of documents are occasionally misrecognized. Before recognition, check
whether the documents you want to convert are suitable for conversion according to the fol-
lowing guidelines.
Scan to Word
-Documents suitable for conversion
Documents created by using simple page layout with one or two columns
-Documents not suitable for conversion
Documents created by using complex page layout comprised of diagrams, tables, and let-
ters, such as a brochure, magazine, and newspaper
Scan to Excel
-Documents suitable for conversion
Simple tables in which every border line connects to the outside borders
-Documents not suitable for conversion
Documents containing tables without borders, complex tables with too many borders,
convoluted tables containing sub-tables, diagrams, graphs and charts, photographs, and
characters written in vertical direction
(Diagrams, graphs and charts, photographs, and characters written in vertical direction
are not converted.)
Scan to PowerPoint(R)
-Documents suitable for conversion
Documents consisting of only characters and simple graphs or tables with the white or
light monocolor background
-Documents not suitable for conversion
Documents with complex page layout comprised of characters, diagrams, and illustra-
tions, documents that have characters on the photograph or patterned background, and
documents that have lightly colored characters on the deeper colored background.
•The following parameters may not be inherited from the originals during conversion. It is rec-
ommended that the converted documents be opened with Word, Excel, or PowerPoint to cor-
rect or edit misrecognized letters.
-Font and size of characters
-Character spacing and line spacing
-Underline, bold, and Italic
-Superscript/subscript
•The following types of documents may be misrecognized.
In such a case, recognition may be corrected by changing the [Color mode] to [Color] and/or
improving the resolution (Image quality).
-Documents containing handwritten characters
-Text including small characters (smaller than 10 points)
-Skewed documents
-Documents written in languages other than the specified language for text recognition
-Characters written on an unevenly colored or patterned background
(Characters to which effects, such as Shadow, Outline, and Shading, are applied.)
-Documents of complex layout as well as documents including unreadable characters
(It may take an extended period of time to convert these documents.)
•A converted Excel worksheet can contain up to 65,536 rows.
•When converting to Excel files, information for the layout of the entire document, diagrams,
and height/width of graphs and tables is not reproduced. Only tables and character strings
are reproduced.
•A converted PowerPoint document will not contain the original background color and pat-
terns.
•Documents upside down or in landscape orientation cannot be recognized properly. Select
the [Allow automatic image rotation] check box (page 160), or load documents face down in
portrait orientation.
•On the ScanSnap setup dialog box, even if the [Generate one PDF file per (n) page(s)] check
box is selected on the [Scanning] tab → [Option], the conversion result will be saved as one
file.