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HTC HTC S621 user manual About ActiveSync, Setting Up ActiveSync

Models: HTC S621

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3.1 About ActiveSync

ActiveSync synchronizes information on your phone with information on your PC such as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Exchange Server if your company or service provider is running Exchange Server with Exchange ActiveSync.

Specifically, you can use ActiveSync to:

•Synchronize information such as Outlook e-mail, contacts, calendar, or tasks information on your phone with your PC, as well as pictures, video, and music.

•Synchronize Outlook e-mail, contacts, calendar appointments, and tasks on your phone directly with Exchange Server so that you can stay up to date even when your PC is turned oﬀ.

•Copy ﬁles between your phone and your PC.

•Select which types of information are synchronized and specify how much information is synchronized. For example, you can choose how many weeks of past calendar appointments to synchronize.

•Add and remove programs on your phone. For details, see Chapter 4, “Adding and Removing Programs.”

3.2Setting Up ActiveSync

To install and set up ActiveSync on the computer

1.Install ActiveSync on your PC, as described on the Windows Mobile® Getting Started Disc.

2.After Setup completes, the Synchronization Setup Wizard automatically starts when you connect your phone to the PC. The wizard will guide you to create a synchronization relationship between your phone and computer. Click Next

3.Do not select the Synchronize directly with a server running Microsoft Exchange Server check box if you will synchronize your phone with a computer. Just click Next, then skip to step 8.

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HTC HTC S621 user manual About ActiveSync, Setting Up ActiveSync, Synchronizing Information and Setting Up E-mail Security

Contents

Smart Phone User ManualPRIVACY RESTRICTIONS Congratulations on the purchase of your new Windows Mobile SmartphonePlease Read Before Proceeding COPYRIGHT INFORMATIONImportant Health Information and Safety Precautions ELECTRICAL SAFETYSAFETY PRECAUTIONS FOR POWER SUPPLY UNIT SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT PREVENTION OF HEARING LOSSENVIRONMENT RESTRICTIONS SAFETY IN AIR CRAFTSROAD SAFETY EXPLOSIVE ATMOSPHERESHEARING AIDS SAFETY PRECAUTIONS FOR RF EXPOSUREINTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS NONIONIZING RADIATIONDamage requiring service GENERAL PRECAUTIONSHeed service markings Avoid using your device after a dramatic change in temperatureCleaning Mounting AccessoriesAdjust the volume Avoid pushing objects into productContents Chapter 2 Using Phone FeaturesChapter 1 Getting Started Chapter 4 Managing your Phone Chapter 3 Synchronizing Information and SettingUp E-mail Security Chapter 5 Getting ConnectedChapter 6 Exchanging Messages and Using OutlookChapter 7 Experiencing Multimedia Chapter 8 Using Other Applications AppendixIndex 1.6 Using the Start Menu 1.7 Using the Quick List 1.2 Inserting the SIM Card 1.3 Installing a Micro SD Card1.4 The Home Screen 1.5 Status Indicators and Program Icons 1.8 Entering Information 1.9 Battery Information1.1 Getting to Know Your Phone and Its Accessories 14 Getting Started1. Speaker 2. Display Screen 3. Left SOFT KEY 4. TALK 5. HOME 17. LED IndicatorsGetting Started 6. QWERTY Keyboard 7. Key 8. Key 9. Microphone 10. Key 11. Key16 Getting Started 19 20 21POWER Getting StartedFunction Top LED LED indicator lights18 Getting Started StatusAccessory AccessoriesThe following accessories are provided with the phone Getting Started20 Getting Started 1.2 Inserting the SIM CardOpen the cover and remove the battery Insert the SIM cardReplace the battery 1.3 Installing a Micro SD Card1.4 The Home Screen To install the Micro SD card22 Getting Started Icon Description 1.5 Status Indicators and Program IconsGetting Started Icon DescriptionProgram 24 Getting StartedIcon DescriptionProgram Getting StartedIcon Description26 Getting Started 1.6 Using the Start Menu1.7 Using the Quick List To see the available programs in the Start menu1.8 Entering Information To access the Quick ListGetting Started Do not expose to temperatures above 60˚C 140˚F 1.9 Battery InformationDo not attempt to open, disassemble, or service the battery pack Replace only with the battery pack designated for this productTo optimize the power performance To check the battery powerOn the Home screen, click Start Settings Power Management To manage a low battery30 Getting Started 2.3 Receiving a Voice Call 2.4 In-Call Options Using Phone Features2.1 Using the Phone 2.2 Making a Voice Call 2.5 Additional Dialing Information 2.6 SIM Tool Kit STKEnter your PIN 2.1 Using the PhoneThe Phone screen Set ring tones2.2 Making a Voice Call Make a call from the Home screenUsing Phone Features 34 Using Phone Features Make a call from ContactsMake a call from Call History To specify the number to dialUsing Phone Features Make a call from Speed DialMake a call from SIM Manager Delete List36 Using Phone Features 2.3 Receiving a Voice Call2.4 In-Call Options To answer or ignore an incoming callTo set up a conference call Using Phone FeaturesTo switch between calls 2. Click Menu ConferenceMake an international call 2.5 Additional Dialing InformationMake an emergency call Insert a pause in a dialing sequenceUsing Phone Features 2.6 SIM Tool Kit STKInsert a longer pause in a dialing sequence 3. Click Menu Edit40 Using Phone Features 3.3 Synchronizing Information 3.4 Synchronizing via Bluetooth Synchronizing Information and Setting Up E-mail Security3.1 About ActiveSync 3.2 Setting Up ActiveSync 3.6 Setting Up E-mail Security42 Synchronizing Information and Setting Up E-mail Security 3.2 Setting Up ActiveSync3.1 About ActiveSync To install and set up ActiveSync on the computerb. Select View or change existing e-mail accounts Synchronizing Information and Setting Up E-mail Securitya. In Outlook, click Tools E-mail Accounts c. Double-click Microsoft Exchange Server44 Synchronizing Information and Setting Up E-mail Security 7. On the Synchronization Setup Wizard, click Next3.3 Synchronizing Information Synchronizing Information and Setting Up E-mail SecurityTo manually start and stop synchronization Synchronize Outlook information with the computer 46 Synchronizing Information and Setting Up E-mail SecurityTo change which information is synchronized Synchronize Outlook information with Exchange Server Synchronizing Information and Setting Up E-mail Security48 Synchronizing Information and Setting Up E-mail Security To synchronize directly with Exchange ServerNext Using Comm Manager 1. Click Start Comm Manager Schedule synchronization with Exchange ServerSynchronizing Information and Setting Up E-mail Security Using ActiveSyncTo synchronize with a PC via Bluetooth 3.4 Synchronizing via Bluetooth50 Synchronizing Information and Setting Up E-mail Security To schedule synchronization at regular time intervalsSynchronizing Information and Setting Up E-mail Security 6. When ﬁnished, click Menu Disconnect Bluetooth3.5 Synchronizing Music, Video, and Pictures 52 Synchronizing Information and Setting Up E-mail Security Change Media synchronization settings3.6 Setting Up E-mail Security To set up a sync relationship with a storage cardDigitally sign and encrypt all messages Synchronizing Information and Setting Up E-mail Security2. Click Menu Options 54 Synchronizing Information and Setting Up E-mail Security Managing your Phone 4.3 Using Task Manager and Managing Memory4.6 Restarting your Phone 4.7 Resetting your Phone 4.1 Personalizing your Phone 4.2 Adding and Removing ProgramsSet date, time, language, and other regional options Set up the Home screen4.1 Personalizing your Phone To change regional settingsTo set the date and time Choose how to be notified about events or actionsManaging your Phone To change the current proﬁle58 Managing your Phone To set an alarm1. On the Home screen, click Start Settings Clock & Alarm Alarm To specify the sound for an event1. On the Home screen, click Start Settings Owner Information Set performance and maintenance optionsSet personal information To change accessibility settingsTo turn on and oﬀ error reporting To change power management settings1. On the Home screen, click Start Settings Power Management 60 Managing your Phone4.2 Adding and Removing Programs Managing your PhoneTo add programs 62 Managing your Phone Use Task Manager4.3 Using Task Manager and Managing Memory To remove a program4.4 Managing and Backing Up Files To copy a ﬁle using ActiveSyncUse File Explorer 64 Managing your PhoneTo start File Explorer Managing your Phone To send a ﬁle as an e-mail attachment2. Click Menu Send Option2. Click Enable SIM PIN 4.5 Protecting your PhoneTo enable the SIM personal Identiﬁcation number PIN To disable the SIM PIN1. On the Home screen, click Start Settings Security Device lock 4.6 Restarting your PhoneTo enable the phone lock To disable the phone lock68 Managing your Phone 4.7 Resetting your PhoneTo reset your phone 1. Click Start Expert Clear Storage5.6 Using Wi-Fi Connection 5.1 Connecting to the Internet 5.2 Using Internet Explorer Mobile5.3 Using Internet Sharing 5.4 Using Comm Manager 5.5 Using Bluetooth Getting Connected5.1 Connecting to the Internet Set up a GPRS connection70 Getting Connected 1. On the Home screen, click Start Settings Connections GPRS Set up a Dial-up connectionTo set up a GPRS connection Getting ConnectedTo set up a dial-up connection to your corporate network To set up a dial-up connection for browsing the Internet1. On the Home screen, click Start Settings Connections Dial-up 1. On the Home screen, click Start Settings Connections Dial-upGetting Connected Advanced optionsAdd a URL exception 2. Click Menu AdvancedTo open Internet Explorer 5.2 Using Internet Explorer Mobile74 Getting Connected To go to a linkTo add a Web page to the Favorites list To view a page in full-screen modeGetting Connected 2. Click Menu Add to FavoritesTo set up the phone as a USB modem 5.3 Using Internet SharingSet up the phone as a modem 76 Getting ConnectedGetting Connected 5.4 Using Comm ManagerTo set up the phone as a Bluetooth modem To open Comm Manager5.5 Using Bluetooth Bluetooth modes78 Getting Connected Bluetooth Bluetooth partnershipsTo turn on or oﬀ Bluetooth on your phone 1. On the Home screen, click Start Settings Connections BluetoothTo accept a Bluetooth partnership To create a Bluetooth partnershipBluetooth 2. Click Menu Devices 80 Getting ConnectedBluetooth 2. Click Menu Devices Connect a Bluetooth hands-free or stereo headsetTo change the display name of a Bluetooth device To delete a Bluetooth partnership3. Click Bluetooth Menu Devices To connect a Bluetooth hands-free or stereo headset2. On the Home screen, click Start Settings Connections 82 Getting ConnectedBluetooth icon in the notiﬁcation area Beam information using Bluetoothd. In the Options tab of Bluetooth Devices, select Show the Getting Connected84 Getting Connected 4. Click Menu Beam type of itemUse the phone as a Bluetooth modem Getting Connectedc. Under Network Tasks, click View Bluetooth network devices 5.6 Using Wi-Fi ConnectionExpert Internet Sharing 4. Select Bluetooth PAN as the PC Connection To connect to an existing Wi-Fi networkTo create a new Wi-Fi connection Getting Connected2. Enter the Network name and Network type and click Next To increase security on the Wi-Fi network 5. Select an Authentication Type88 Getting Connected 6.3 Using Pocket MSN Messenger 6.4 Using Calendar 6.5 Using Contacts Exchanging Messages and Using Outlook6.1 Using E-mail and Text Messages 6.2 Using MMS Messages 6.6 Using Tasks 6.7 Using Voice Notes90 Exchanging Messages and Using Outlook 6.1 Using E-mail and Text MessagesSet up Outlook E-mail 3. Click Start ActiveSync1. On the Home screen, click Start Messaging New Account Set up a POP3/IMAP4 e-mail accountExchanging Messages and Using Outlook 2. In Your e-mail provider, select Other POP3/IMAP then click Next92 Exchanging Messages and Using Outlook SettingDescription To cancel any message, click Menu Cancel Message Send and receive messagesExchanging Messages and Using Outlook To compose and send an e-mail or text message2. Click Menu Options 94 Exchanging Messages and Using OutlookTo exclude your e-mail address when replying to all 4. Click Menu AdvancedExchanging Messages and Using Outlook Download messagesIndividually sign and encrypt a message To download messages from the serverTo digitally sign and encrypt a new message Verify the digital signature on a signed message you receive96 Exchanging Messages and Using Outlook 3. Click Menu Message OptionsManage folders Exchanging Messages and Using OutlookView Certiﬁcate 6.2 Using MMS Messages 98 Exchanging Messages and Using OutlookTo access MMS To access MMS message folders Edit MMS settingsExchanging Messages and Using Outlook To conﬁgure MMS settings100 Exchanging Messages and Using Outlook Create and send MMS messages Exchanging Messages and Using OutlookTo start composing an MMS message 102 Exchanging Messages and Using Outlook To create an MMS message from a templateTo insert a photo or video clip into an MMS message To add emoticons or Favorites URLs to an MMS message Exchanging Messages and Using OutlookTo add predeﬁned text to an MMS message To add an audio clip to an MMS messageTo set options for an MMS message View, reply, and block MMS messages104 Exchanging Messages and Using Outlook To receive MMS messagesTo reply to an MMS message 6.3 Using Pocket MSN MessengerExchanging Messages and Using Outlook To block a phone number from sending you MMS messagesTo sign in or out 106 Exchanging Messages and Using OutlookTo start MSN Messenger Sign InTo change your own Messenger status 6.4 Using CalendarExchanging Messages and Using Outlook To change your display nameClick Menu Month View Click Menu Week View 6.5 Using Contacts108 Exchanging Messages and Using Outlook To send a calendar appointmentContact Exchanging Messages and Using OutlookTo create a new contact on your SIM card To view and edit a contact informationTo ﬁnd a contact 110 Exchanging Messages and Using OutlookTo send a text message to a contact To ﬁnd a contact onlineOnline Exchanging Messages and Using Outlook2. Click Start Contacts Menu View By Name Menu Find OnlineTo ﬁlter the contact list 112 Exchanging Messages and Using OutlookYour phone must be set up with a data connection 2. Click Menu Filter3. Click Menu Edit Exchanging Messages and Using OutlookTo assign a ring tone to a contact To assign a picture to a contactTo create a task 6.6 Using Tasks114 Exchanging Messages and Using Outlook To delete a taskTo create a voice note 6.7 Using Voice NotesExchanging Messages and Using Outlook To delete a voice note116 Exchanging Messages and Using Outlook Experiencing Multimedia 7.1 Using Camera and Video Recorder 7.2 Using Pictures & Videos7.3 Using Windows Media Player 7.4 Using Java ChapterTo change the capture mode 7.1 Using Camera and Video RecorderCapture modes 118 Experiencing MultimediaFunction Capture modeExperiencing Multimedia Capture typeCamera mode icons and indicators 120 Experiencing MultimediaThe Camera Photo screen Experiencing Multimedia The Camera Video screenThe Camera Picture Theme screen 122 Experiencing Multimedia The Review screenIcon Function Use Still Image capture modes Use Video capture modeUse MMS Video capture mode Experiencing MultimediaUse zooming 124 Experiencing MultimediaResolution Use the Camera MenuCapture mode Experiencing MultimediaAdvanced settings of the Camera Menu 126 Experiencing MultimediaExperiencing Multimedia About. Displays information about the Camera programTo copy a picture or video clip to your phone 7.2 Using Pictures & Videos128 Experiencing Multimedia To view picturesTo play videos Experiencing MultimediaTo play GIF animation ﬁles To view slide shows4. Click Menu Use as Home Screen 130 Experiencing MultimediaTo set a picture as the Home screen background To send pictures and video clips via e-mail3. Click Menu Beam Experiencing MultimediaTo beam pictures To assign pictures to contacts7.3 Using Windows Media Player 132 Experiencing MultimediaAbout the controls About the screens and menusExperiencing Multimedia Menu 134 Experiencing MultimediaPlayback screen menu Now Playing screen menuMenu Experiencing MultimediaLibrary screen menu OptionTo synchronize content to your phone automatically About licenses and protected filesCopy files to your phone 136 Experiencing MultimediaTo synchronize and copy content manually to your phone Experiencing MultimediaList Play media 138 Experiencing MultimediaTo play media on your phone To play media on a network Change Player appearanceExperiencing Multimedia 2. Click Menu Open URLTo install MIDlets from the Internet 7.4 Using JavaTroubleshooting To install MIDlets from a PCTo install MIDlets from a local folder 4. Click Menu InstallExperiencing Multimedia 2. Click Menu Settings Manage MIDletsTo customize the display settings 142 Experiencing MultimediaExperiencing Multimedia To uninstall a MIDlet2. Click Menu Manage Uninstall To change the display name of a MIDlet144 Experiencing Multimedia To conﬁgure MIDlet security2. Click Menu Manage Security Experiencing Multimedia Error messagesError Message Description146 Experiencing Multimedia 8.1 Using ClearVue Suite 8.2 Using Speed Dial Using Other Applications8.3 Using Voice Speed Dial Chapter148 Using Other Applications 8.1 Using ClearVue SuiteClearVue Presentation To open a presentation ﬁleTo set up your presentation show Using Other ApplicationsTo change the zoom ratio of the view mode 1. Click View Set Up Show150 Using Other Applications ClearVue WorksheetClearVue Document To open a worksheet ﬁleUsing Other Applications 8.2 Using Speed DialClearVue PDF CancelTo make a call or launch a program using Speed Dial 152 Using Other ApplicationsCancel 2. Click Menu Add Speed Dial4. Click Menu Add Voice Tag 8.3 Using Voice Speed DialUsing Other Applications To create a voice tag for a program1. Click Start Voice Speed Dial 154 Using Other ApplicationsTo make a call or launch a program using the voice tag To edit, delete, and play voice tagsA.3 Specifications AppendixA.1 Regulatory Notices A.2 PC Requirement to Run ActiveSync Federal Communications Commission Notice A.1 Regulatory NoticesRegulatory Agency Identifications 156 AppendixHeed service markings Safety precautions for RF exposureSAR Information Damage requiring servicePacemakers Telecommunications & Internet Association TIA safety information158 Appendix Hearing AidsWEEE Notice RoHS ComplianceAppendix A.2 PC Requirement to Run ActiveSync 160 AppendixSystem information A.3 SpecificationsAppendix DisplayAudio 162 AppendixConnection PhysicalExpansion slot Power supplyAppendix Micro SD slot164 Appendix Index 166 Index Index 168 Index Index 170 Index Index Web browser Web page display options Wi-Fi Windows Media Playerﬁle formats 13 menus overview synchronize 5 troubleshooting Windows Mobile software version