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HTC HTC S621 user manual Download messages, Individually sign and encrypt a message

Models: HTC S621

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Exchanging Messages and Using Outlook 95

Download messages

The manner in which you download messages depends on the type of account you have:

•To send and receive e-mail for an Outlook E-mail account, begin synchronization using ActiveSync. For more information, see “Set up Outlook e-mail” in this chapter.

•To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account), download messages through a remote e-mail server. For more information, see "To download messages from the server" below.

•Text messages are automatically received when your phone is turned on. When your phone is turned oﬀ, messages are held by your service provider until you turn on your phone again.

To download messages from the server

To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account), you first need to connect to the Internet or your corporate network, depending on the account.

1.On the Home screen, click Start > Messaging

2.Select the e-mail account.

3.Click Menu > Send/Receive. The messages on your phone and e-mail server are synchronized as follows: new messages are downloaded to the phone Inbox folder, messages in the phone Outbox folder

are sent, and messages that have been deleted from the server are removed from the phone Inbox folder.

Tip If you want to download the entire message, select the message and click Menu > Download Message. The remainder of the message will be downloaded the next time you send and receive e-mail.

Individually sign and encrypt a message

Encrypting an Outlook e-mail message protects the privacy of the message by converting it from plain, readable text into cipher (scrambled) text. Only the recipient who has the authorization key can decipher the message.

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HTC HTC S621 user manual Download messages, Individually sign and encrypt a message, Exchanging Messages and Using Outlook

Contents

User Manual Smart PhoneCOPYRIGHT INFORMATION Congratulations on the purchase of your new Windows Mobile SmartphonePlease Read Before Proceeding PRIVACY RESTRICTIONSSAFETY PRECAUTIONS FOR POWER SUPPLY UNIT Important Health Information and Safety PrecautionsELECTRICAL SAFETY PREVENTION OF HEARING LOSS SAFETY PRECAUTIONS FOR DIRECT SUNLIGHTEXPLOSIVE ATMOSPHERES SAFETY IN AIR CRAFTSROAD SAFETY ENVIRONMENT RESTRICTIONSNONIONIZING RADIATION SAFETY PRECAUTIONS FOR RF EXPOSUREINTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS HEARING AIDSAvoid using your device after a dramatic change in temperature GENERAL PRECAUTIONSHeed service markings Damage requiring serviceAvoid pushing objects into product Mounting AccessoriesAdjust the volume CleaningChapter 1 Getting Started ContentsChapter 2 Using Phone Features Chapter 5 Getting Connected Chapter 3 Synchronizing Information and SettingUp E-mail Security Chapter 4 Managing your PhoneChapter 7 Experiencing Multimedia Chapter 6 Exchanging Messages and UsingOutlook Index Chapter 8 Using Other ApplicationsAppendix 1.8 Entering Information 1.9 Battery Information 1.2 Inserting the SIM Card 1.3 Installing a Micro SD Card1.4 The Home Screen 1.5 Status Indicators and Program Icons 1.6 Using the Start Menu 1.7 Using the Quick List14 Getting Started 1.1 Getting to Know Your Phone and Its Accessories6. QWERTY Keyboard 7. Key 8. Key 9. Microphone 10. Key 11. Key 17. LED IndicatorsGetting Started 1. Speaker 2. Display Screen 3. Left SOFT KEY 4. TALK 5. HOME19 20 21 16 Getting StartedFunction POWERGetting Started Status LED indicator lights18 Getting Started Top LEDGetting Started AccessoriesThe following accessories are provided with the phone AccessoryInsert the SIM card 1.2 Inserting the SIM CardOpen the cover and remove the battery 20 Getting StartedTo install the Micro SD card 1.3 Installing a Micro SD Card1.4 The Home Screen Replace the battery22 Getting Started Icon Description 1.5 Status Indicators and Program IconsGetting Started Icon DescriptionDescription 24 Getting StartedIcon ProgramDescription Getting StartedIcon ProgramTo see the available programs in the Start menu 1.6 Using the Start Menu1.7 Using the Quick List 26 Getting StartedGetting Started 1.8 Entering InformationTo access the Quick List Replace only with the battery pack designated for this product 1.9 Battery InformationDo not attempt to open, disassemble, or service the battery pack Do not expose to temperatures above 60˚C 140˚FTo manage a low battery To check the battery powerOn the Home screen, click Start Settings Power Management To optimize the power performance30 Getting Started 2.5 Additional Dialing Information 2.6 SIM Tool Kit STK Using Phone Features2.1 Using the Phone 2.2 Making a Voice Call 2.3 Receiving a Voice Call 2.4 In-Call OptionsSet ring tones 2.1 Using the PhoneThe Phone screen Enter your PINUsing Phone Features 2.2 Making a Voice CallMake a call from the Home screen To specify the number to dial Make a call from ContactsMake a call from Call History 34 Using Phone FeaturesDelete List Make a call from Speed DialMake a call from SIM Manager Using Phone FeaturesTo answer or ignore an incoming call 2.3 Receiving a Voice Call2.4 In-Call Options 36 Using Phone Features2. Click Menu Conference Using Phone FeaturesTo switch between calls To set up a conference callInsert a pause in a dialing sequence 2.5 Additional Dialing InformationMake an emergency call Make an international call3. Click Menu Edit 2.6 SIM Tool Kit STKInsert a longer pause in a dialing sequence Using Phone Features40 Using Phone Features 3.6 Setting Up E-mail Security Synchronizing Information and Setting Up E-mail Security3.1 About ActiveSync 3.2 Setting Up ActiveSync 3.3 Synchronizing Information 3.4 Synchronizing via BluetoothTo install and set up ActiveSync on the computer 3.2 Setting Up ActiveSync3.1 About ActiveSync 42 Synchronizing Information and Setting Up E-mail Securityc. Double-click Microsoft Exchange Server Synchronizing Information and Setting Up E-mail Securitya. In Outlook, click Tools E-mail Accounts b. Select View or change existing e-mail accounts7. On the Synchronization Setup Wizard, click Next 44 Synchronizing Information and Setting Up E-mail SecurityTo manually start and stop synchronization 3.3 Synchronizing InformationSynchronizing Information and Setting Up E-mail Security To change which information is synchronized Synchronize Outlook information with the computer46 Synchronizing Information and Setting Up E-mail Security Synchronizing Information and Setting Up E-mail Security Synchronize Outlook information with Exchange ServerNext 48 Synchronizing Information and Setting Up E-mail SecurityTo synchronize directly with Exchange Server Using ActiveSync Schedule synchronization with Exchange ServerSynchronizing Information and Setting Up E-mail Security Using Comm Manager 1. Click Start Comm ManagerTo schedule synchronization at regular time intervals 3.4 Synchronizing via Bluetooth50 Synchronizing Information and Setting Up E-mail Security To synchronize with a PC via Bluetooth3.5 Synchronizing Music, Video, and Pictures Synchronizing Information and Setting Up E-mail Security6. When ﬁnished, click Menu Disconnect Bluetooth To set up a sync relationship with a storage card Change Media synchronization settings3.6 Setting Up E-mail Security 52 Synchronizing Information and Setting Up E-mail Security2. Click Menu Options Digitally sign and encrypt all messagesSynchronizing Information and Setting Up E-mail Security 54 Synchronizing Information and Setting Up E-mail Security 4.1 Personalizing your Phone 4.2 Adding and Removing Programs 4.3 Using Task Manager and Managing Memory4.6 Restarting your Phone 4.7 Resetting your Phone Managing your PhoneTo change regional settings Set up the Home screen4.1 Personalizing your Phone Set date, time, language, and other regional optionsTo change the current proﬁle Choose how to be notified about events or actionsManaging your Phone To set the date and timeTo specify the sound for an event To set an alarm1. On the Home screen, click Start Settings Clock & Alarm Alarm 58 Managing your PhoneTo change accessibility settings Set performance and maintenance optionsSet personal information 1. On the Home screen, click Start Settings Owner Information60 Managing your Phone To change power management settings1. On the Home screen, click Start Settings Power Management To turn on and oﬀ error reportingTo add programs 4.2 Adding and Removing ProgramsManaging your Phone To remove a program Use Task Manager4.3 Using Task Manager and Managing Memory 62 Managing your PhoneTo copy a ﬁle using ActiveSync 4.4 Managing and Backing Up FilesTo start File Explorer Use File Explorer64 Managing your Phone Option To send a ﬁle as an e-mail attachment2. Click Menu Send Managing your PhoneTo disable the SIM PIN 4.5 Protecting your PhoneTo enable the SIM personal Identiﬁcation number PIN 2. Click Enable SIM PINTo disable the phone lock 4.6 Restarting your PhoneTo enable the phone lock 1. On the Home screen, click Start Settings Security Device lock1. Click Start Expert Clear Storage 4.7 Resetting your PhoneTo reset your phone 68 Managing your PhoneGetting Connected 5.1 Connecting to the Internet 5.2 Using Internet Explorer Mobile5.3 Using Internet Sharing 5.4 Using Comm Manager 5.5 Using Bluetooth 5.6 Using Wi-Fi Connection70 Getting Connected 5.1 Connecting to the InternetSet up a GPRS connection Getting Connected Set up a Dial-up connectionTo set up a GPRS connection 1. On the Home screen, click Start Settings Connections GPRS1. On the Home screen, click Start Settings Connections Dial-up To set up a dial-up connection for browsing the Internet1. On the Home screen, click Start Settings Connections Dial-up To set up a dial-up connection to your corporate network2. Click Menu Advanced Advanced optionsAdd a URL exception Getting ConnectedTo go to a link 5.2 Using Internet Explorer Mobile74 Getting Connected To open Internet Explorer2. Click Menu Add to Favorites To view a page in full-screen modeGetting Connected To add a Web page to the Favorites list76 Getting Connected 5.3 Using Internet SharingSet up the phone as a modem To set up the phone as a USB modemTo open Comm Manager 5.4 Using Comm ManagerTo set up the phone as a Bluetooth modem Getting Connected78 Getting Connected 5.5 Using BluetoothBluetooth modes 1. On the Home screen, click Start Settings Connections Bluetooth Bluetooth partnershipsTo turn on or oﬀ Bluetooth on your phone Bluetooth80 Getting Connected To create a Bluetooth partnershipBluetooth 2. Click Menu Devices To accept a Bluetooth partnershipTo delete a Bluetooth partnership Connect a Bluetooth hands-free or stereo headsetTo change the display name of a Bluetooth device Bluetooth 2. Click Menu Devices82 Getting Connected To connect a Bluetooth hands-free or stereo headset2. On the Home screen, click Start Settings Connections 3. Click Bluetooth Menu DevicesGetting Connected Beam information using Bluetoothd. In the Options tab of Bluetooth Devices, select Show the Bluetooth icon in the notiﬁcation area4. Click Menu Beam type of item 84 Getting ConnectedGetting Connected Use the phone as a Bluetooth modemTo connect to an existing Wi-Fi network 5.6 Using Wi-Fi ConnectionExpert Internet Sharing 4. Select Bluetooth PAN as the PC Connection c. Under Network Tasks, click View Bluetooth network devices2. Enter the Network name and Network type and click Next To create a new Wi-Fi connectionGetting Connected 88 Getting Connected To increase security on the Wi-Fi network5. Select an Authentication Type 6.6 Using Tasks 6.7 Using Voice Notes Exchanging Messages and Using Outlook6.1 Using E-mail and Text Messages 6.2 Using MMS Messages 6.3 Using Pocket MSN Messenger 6.4 Using Calendar 6.5 Using Contacts3. Click Start ActiveSync 6.1 Using E-mail and Text MessagesSet up Outlook E-mail 90 Exchanging Messages and Using Outlook2. In Your e-mail provider, select Other POP3/IMAP then click Next Set up a POP3/IMAP4 e-mail accountExchanging Messages and Using Outlook 1. On the Home screen, click Start Messaging New AccountDescription 92 Exchanging Messages and Using OutlookSetting To compose and send an e-mail or text message Send and receive messagesExchanging Messages and Using Outlook To cancel any message, click Menu Cancel Message4. Click Menu Advanced 94 Exchanging Messages and Using OutlookTo exclude your e-mail address when replying to all 2. Click Menu OptionsTo download messages from the server Download messagesIndividually sign and encrypt a message Exchanging Messages and Using Outlook3. Click Menu Message Options Verify the digital signature on a signed message you receive96 Exchanging Messages and Using Outlook To digitally sign and encrypt a new messageView Certiﬁcate Manage foldersExchanging Messages and Using Outlook To access MMS 6.2 Using MMS Messages98 Exchanging Messages and Using Outlook To conﬁgure MMS settings Edit MMS settingsExchanging Messages and Using Outlook To access MMS message folders100 Exchanging Messages and Using Outlook To start composing an MMS message Create and send MMS messagesExchanging Messages and Using Outlook To insert a photo or video clip into an MMS message 102 Exchanging Messages and Using OutlookTo create an MMS message from a template To add an audio clip to an MMS message Exchanging Messages and Using OutlookTo add predeﬁned text to an MMS message To add emoticons or Favorites URLs to an MMS messageTo receive MMS messages View, reply, and block MMS messages104 Exchanging Messages and Using Outlook To set options for an MMS messageTo block a phone number from sending you MMS messages 6.3 Using Pocket MSN MessengerExchanging Messages and Using Outlook To reply to an MMS messageSign In 106 Exchanging Messages and Using OutlookTo start MSN Messenger To sign in or outTo change your display name 6.4 Using CalendarExchanging Messages and Using Outlook To change your own Messenger statusTo send a calendar appointment 6.5 Using Contacts108 Exchanging Messages and Using Outlook Click Menu Month View Click Menu Week ViewTo view and edit a contact information Exchanging Messages and Using OutlookTo create a new contact on your SIM card ContactTo ﬁnd a contact online 110 Exchanging Messages and Using OutlookTo send a text message to a contact To ﬁnd a contactMenu Find Online Exchanging Messages and Using Outlook2. Click Start Contacts Menu View By Name Online2. Click Menu Filter 112 Exchanging Messages and Using OutlookYour phone must be set up with a data connection To ﬁlter the contact listTo assign a picture to a contact Exchanging Messages and Using OutlookTo assign a ring tone to a contact 3. Click Menu EditTo delete a task 6.6 Using Tasks114 Exchanging Messages and Using Outlook To create a taskTo delete a voice note 6.7 Using Voice NotesExchanging Messages and Using Outlook To create a voice note116 Exchanging Messages and Using Outlook Chapter 7.1 Using Camera and Video Recorder 7.2 Using Pictures & Videos7.3 Using Windows Media Player 7.4 Using Java Experiencing Multimedia118 Experiencing Multimedia 7.1 Using Camera and Video RecorderCapture modes To change the capture modeCapture type Capture modeExperiencing Multimedia FunctionThe Camera Photo screen Camera mode icons and indicators120 Experiencing Multimedia The Camera Picture Theme screen Experiencing MultimediaThe Camera Video screen Icon Function 122 Experiencing MultimediaThe Review screen Experiencing Multimedia Use Video capture modeUse MMS Video capture mode Use Still Image capture modes124 Experiencing Multimedia Use zoomingExperiencing Multimedia Use the Camera MenuCapture mode Resolution126 Experiencing Multimedia Advanced settings of the Camera MenuAbout. Displays information about the Camera program Experiencing MultimediaTo view pictures 7.2 Using Pictures & Videos128 Experiencing Multimedia To copy a picture or video clip to your phoneTo view slide shows Experiencing MultimediaTo play GIF animation ﬁles To play videosTo send pictures and video clips via e-mail 130 Experiencing MultimediaTo set a picture as the Home screen background 4. Click Menu Use as Home ScreenTo assign pictures to contacts Experiencing MultimediaTo beam pictures 3. Click Menu Beam132 Experiencing Multimedia 7.3 Using Windows Media PlayerExperiencing Multimedia About the controlsAbout the screens and menus Now Playing screen menu 134 Experiencing MultimediaPlayback screen menu MenuOption Experiencing MultimediaLibrary screen menu Menu136 Experiencing Multimedia About licenses and protected filesCopy files to your phone To synchronize content to your phone automaticallyList To synchronize and copy content manually to your phoneExperiencing Multimedia To play media on your phone Play media138 Experiencing Multimedia 2. Click Menu Open URL Change Player appearanceExperiencing Multimedia To play media on a networkTo install MIDlets from a PC 7.4 Using JavaTroubleshooting To install MIDlets from the InternetExperiencing Multimedia To install MIDlets from a local folder4. Click Menu Install 142 Experiencing Multimedia Manage MIDletsTo customize the display settings 2. Click Menu SettingsTo change the display name of a MIDlet To uninstall a MIDlet2. Click Menu Manage Uninstall Experiencing Multimedia2. Click Menu Manage Security 144 Experiencing MultimediaTo conﬁgure MIDlet security Description Error messagesError Message Experiencing Multimedia146 Experiencing Multimedia Chapter Using Other Applications8.3 Using Voice Speed Dial 8.1 Using ClearVue Suite 8.2 Using Speed DialTo open a presentation ﬁle 8.1 Using ClearVue SuiteClearVue Presentation 148 Using Other Applications1. Click View Set Up Show Using Other ApplicationsTo change the zoom ratio of the view mode To set up your presentation showTo open a worksheet ﬁle ClearVue WorksheetClearVue Document 150 Using Other ApplicationsCancel 8.2 Using Speed DialClearVue PDF Using Other Applications2. Click Menu Add Speed Dial 152 Using Other ApplicationsCancel To make a call or launch a program using Speed DialTo create a voice tag for a program 8.3 Using Voice Speed DialUsing Other Applications 4. Click Menu Add Voice TagTo edit, delete, and play voice tags 154 Using Other ApplicationsTo make a call or launch a program using the voice tag 1. Click Start Voice Speed DialA.1 Regulatory Notices A.2 PC Requirement to Run ActiveSync A.3 SpecificationsAppendix 156 Appendix A.1 Regulatory NoticesRegulatory Agency Identifications Federal Communications Commission NoticeDamage requiring service Safety precautions for RF exposureSAR Information Heed service markingsHearing Aids Telecommunications & Internet Association TIA safety information158 Appendix PacemakersAppendix WEEE NoticeRoHS Compliance 160 Appendix A.2 PC Requirement to Run ActiveSyncDisplay A.3 SpecificationsAppendix System informationPhysical 162 AppendixConnection AudioMicro SD slot Power supplyAppendix Expansion slot164 Appendix Index 166 Index Index 168 Index Index 170 Index Windows Mobile software version Web browser Web page display options Wi-Fi Windows Media Playerﬁle formats 13 menus overview synchronize 5 troubleshooting Index