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HTC HTC S621 user manual Synchronizing Information and Setting Up E-mail Security

Models: HTC S621

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Synchronizing Information and Setting Up E-mail Security 45

Information types on the PC and Exchange Server

9.Click Next

10.Click Finish

When you finish the wizard, ActiveSync synchronizes your phone automatically. Once synchronization completes, you can disconnect your phone from your PC.

3.3 Synchronizing Information

When you connect your phone to the PC, ActiveSync will immediately synchronize. While the phone is connected, ActiveSync synchronizes every time you make a change on either the PC or the phone.

To manually start and stop synchronization

1.Connect your phone.

•To synchronize local information on the PC, such as Outlook information or media files, connect your phone to the PC using Bluetooth or a cable.

•If you are synchronizing directly with Exchange Server, you can use the connection to the PC to access the network, or you can synchronize over a cellular or Wi-Fi network without connecting to the PC.

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HTC HTC S621 Synchronizing Information and Setting Up E-mail Security, To manually start and stop synchronization

Contents

User Manual Smart PhonePlease Read Before Proceeding Congratulations on the purchase of your new Windows Mobile SmartphonePRIVACY RESTRICTIONS COPYRIGHT INFORMATIONImportant Health Information and Safety Precautions ELECTRICAL SAFETYSAFETY PRECAUTIONS FOR POWER SUPPLY UNIT PREVENTION OF HEARING LOSS SAFETY PRECAUTIONS FOR DIRECT SUNLIGHTROAD SAFETY SAFETY IN AIR CRAFTSENVIRONMENT RESTRICTIONS EXPLOSIVE ATMOSPHERESINTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS SAFETY PRECAUTIONS FOR RF EXPOSUREHEARING AIDS NONIONIZING RADIATIONHeed service markings GENERAL PRECAUTIONSDamage requiring service Avoid using your device after a dramatic change in temperatureAdjust the volume Mounting AccessoriesCleaning Avoid pushing objects into productContents Chapter 2 Using Phone FeaturesChapter 1 Getting Started Up E-mail Security Chapter 3 Synchronizing Information and SettingChapter 4 Managing your Phone Chapter 5 Getting ConnectedChapter 6 Exchanging Messages and Using OutlookChapter 7 Experiencing Multimedia Chapter 8 Using Other Applications AppendixIndex 1.4 The Home Screen 1.5 Status Indicators and Program Icons 1.2 Inserting the SIM Card 1.3 Installing a Micro SD Card1.6 Using the Start Menu 1.7 Using the Quick List 1.8 Entering Information 1.9 Battery Information14 Getting Started 1.1 Getting to Know Your Phone and Its AccessoriesGetting Started 17. LED Indicators1. Speaker 2. Display Screen 3. Left SOFT KEY 4. TALK 5. HOME 6. QWERTY Keyboard 7. Key 8. Key 9. Microphone 10. Key 11. Key19 20 21 16 Getting StartedPOWER Getting StartedFunction 18 Getting Started LED indicator lightsTop LED StatusThe following accessories are provided with the phone AccessoriesAccessory Getting StartedOpen the cover and remove the battery 1.2 Inserting the SIM Card20 Getting Started Insert the SIM card1.4 The Home Screen 1.3 Installing a Micro SD CardReplace the battery To install the Micro SD card22 Getting Started Getting Started 1.5 Status Indicators and Program IconsIcon Description Icon DescriptionIcon 24 Getting StartedProgram DescriptionIcon Getting StartedProgram Description1.7 Using the Quick List 1.6 Using the Start Menu26 Getting Started To see the available programs in the Start menu1.8 Entering Information To access the Quick ListGetting Started Do not attempt to open, disassemble, or service the battery pack 1.9 Battery InformationDo not expose to temperatures above 60˚C 140˚F Replace only with the battery pack designated for this productOn the Home screen, click Start Settings Power Management To check the battery powerTo optimize the power performance To manage a low battery30 Getting Started 2.1 Using the Phone 2.2 Making a Voice Call Using Phone Features2.3 Receiving a Voice Call 2.4 In-Call Options 2.5 Additional Dialing Information 2.6 SIM Tool Kit STKThe Phone screen 2.1 Using the PhoneEnter your PIN Set ring tones2.2 Making a Voice Call Make a call from the Home screenUsing Phone Features Make a call from Call History Make a call from Contacts34 Using Phone Features To specify the number to dialMake a call from SIM Manager Make a call from Speed DialUsing Phone Features Delete List2.4 In-Call Options 2.3 Receiving a Voice Call36 Using Phone Features To answer or ignore an incoming callTo switch between calls Using Phone FeaturesTo set up a conference call 2. Click Menu ConferenceMake an emergency call 2.5 Additional Dialing InformationMake an international call Insert a pause in a dialing sequenceInsert a longer pause in a dialing sequence 2.6 SIM Tool Kit STKUsing Phone Features 3. Click Menu Edit40 Using Phone Features 3.1 About ActiveSync 3.2 Setting Up ActiveSync Synchronizing Information and Setting Up E-mail Security3.3 Synchronizing Information 3.4 Synchronizing via Bluetooth 3.6 Setting Up E-mail Security3.1 About ActiveSync 3.2 Setting Up ActiveSync42 Synchronizing Information and Setting Up E-mail Security To install and set up ActiveSync on the computera. In Outlook, click Tools E-mail Accounts Synchronizing Information and Setting Up E-mail Securityb. Select View or change existing e-mail accounts c. Double-click Microsoft Exchange Server7. On the Synchronization Setup Wizard, click Next 44 Synchronizing Information and Setting Up E-mail Security3.3 Synchronizing Information Synchronizing Information and Setting Up E-mail SecurityTo manually start and stop synchronization Synchronize Outlook information with the computer 46 Synchronizing Information and Setting Up E-mail SecurityTo change which information is synchronized Synchronizing Information and Setting Up E-mail Security Synchronize Outlook information with Exchange Server48 Synchronizing Information and Setting Up E-mail Security To synchronize directly with Exchange ServerNext Synchronizing Information and Setting Up E-mail Security Schedule synchronization with Exchange ServerUsing Comm Manager 1. Click Start Comm Manager Using ActiveSync50 Synchronizing Information and Setting Up E-mail Security 3.4 Synchronizing via BluetoothTo synchronize with a PC via Bluetooth To schedule synchronization at regular time intervalsSynchronizing Information and Setting Up E-mail Security 6. When ﬁnished, click Menu Disconnect Bluetooth3.5 Synchronizing Music, Video, and Pictures 3.6 Setting Up E-mail Security Change Media synchronization settings52 Synchronizing Information and Setting Up E-mail Security To set up a sync relationship with a storage cardDigitally sign and encrypt all messages Synchronizing Information and Setting Up E-mail Security2. Click Menu Options 54 Synchronizing Information and Setting Up E-mail Security 4.6 Restarting your Phone 4.7 Resetting your Phone 4.3 Using Task Manager and Managing MemoryManaging your Phone 4.1 Personalizing your Phone 4.2 Adding and Removing Programs4.1 Personalizing your Phone Set up the Home screenSet date, time, language, and other regional options To change regional settingsManaging your Phone Choose how to be notified about events or actionsTo set the date and time To change the current proﬁle1. On the Home screen, click Start Settings Clock & Alarm Alarm To set an alarm58 Managing your Phone To specify the sound for an eventSet personal information Set performance and maintenance options1. On the Home screen, click Start Settings Owner Information To change accessibility settings1. On the Home screen, click Start Settings Power Management To change power management settingsTo turn on and oﬀ error reporting 60 Managing your Phone4.2 Adding and Removing Programs Managing your PhoneTo add programs 4.3 Using Task Manager and Managing Memory Use Task Manager62 Managing your Phone To remove a programTo copy a ﬁle using ActiveSync 4.4 Managing and Backing Up FilesUse File Explorer 64 Managing your PhoneTo start File Explorer 2. Click Menu Send To send a ﬁle as an e-mail attachmentManaging your Phone OptionTo enable the SIM personal Identiﬁcation number PIN 4.5 Protecting your Phone2. Click Enable SIM PIN To disable the SIM PINTo enable the phone lock 4.6 Restarting your Phone1. On the Home screen, click Start Settings Security Device lock To disable the phone lockTo reset your phone 4.7 Resetting your Phone68 Managing your Phone 1. Click Start Expert Clear Storage5.3 Using Internet Sharing 5.4 Using Comm Manager 5.5 Using Bluetooth 5.1 Connecting to the Internet 5.2 Using Internet Explorer Mobile5.6 Using Wi-Fi Connection Getting Connected5.1 Connecting to the Internet Set up a GPRS connection70 Getting Connected To set up a GPRS connection Set up a Dial-up connection1. On the Home screen, click Start Settings Connections GPRS Getting Connected1. On the Home screen, click Start Settings Connections Dial-up To set up a dial-up connection for browsing the InternetTo set up a dial-up connection to your corporate network 1. On the Home screen, click Start Settings Connections Dial-upAdd a URL exception Advanced optionsGetting Connected 2. Click Menu Advanced74 Getting Connected 5.2 Using Internet Explorer MobileTo open Internet Explorer To go to a linkGetting Connected To view a page in full-screen modeTo add a Web page to the Favorites list 2. Click Menu Add to FavoritesSet up the phone as a modem 5.3 Using Internet SharingTo set up the phone as a USB modem 76 Getting ConnectedTo set up the phone as a Bluetooth modem 5.4 Using Comm ManagerGetting Connected To open Comm Manager5.5 Using Bluetooth Bluetooth modes78 Getting Connected To turn on or oﬀ Bluetooth on your phone Bluetooth partnershipsBluetooth 1. On the Home screen, click Start Settings Connections BluetoothBluetooth 2. Click Menu Devices To create a Bluetooth partnershipTo accept a Bluetooth partnership 80 Getting ConnectedTo change the display name of a Bluetooth device Connect a Bluetooth hands-free or stereo headsetBluetooth 2. Click Menu Devices To delete a Bluetooth partnership2. On the Home screen, click Start Settings Connections To connect a Bluetooth hands-free or stereo headset3. Click Bluetooth Menu Devices 82 Getting Connectedd. In the Options tab of Bluetooth Devices, select Show the Beam information using BluetoothBluetooth icon in the notiﬁcation area Getting Connected4. Click Menu Beam type of item 84 Getting ConnectedGetting Connected Use the phone as a Bluetooth modemExpert Internet Sharing 4. Select Bluetooth PAN as the PC Connection 5.6 Using Wi-Fi Connectionc. Under Network Tasks, click View Bluetooth network devices To connect to an existing Wi-Fi networkTo create a new Wi-Fi connection Getting Connected2. Enter the Network name and Network type and click Next To increase security on the Wi-Fi network 5. Select an Authentication Type88 Getting Connected 6.1 Using E-mail and Text Messages 6.2 Using MMS Messages Exchanging Messages and Using Outlook6.3 Using Pocket MSN Messenger 6.4 Using Calendar 6.5 Using Contacts 6.6 Using Tasks 6.7 Using Voice NotesSet up Outlook E-mail 6.1 Using E-mail and Text Messages90 Exchanging Messages and Using Outlook 3. Click Start ActiveSyncExchanging Messages and Using Outlook Set up a POP3/IMAP4 e-mail account1. On the Home screen, click Start Messaging New Account 2. In Your e-mail provider, select Other POP3/IMAP then click Next92 Exchanging Messages and Using Outlook SettingDescription Exchanging Messages and Using Outlook Send and receive messagesTo cancel any message, click Menu Cancel Message To compose and send an e-mail or text messageTo exclude your e-mail address when replying to all 94 Exchanging Messages and Using Outlook2. Click Menu Options 4. Click Menu AdvancedIndividually sign and encrypt a message Download messagesExchanging Messages and Using Outlook To download messages from the server96 Exchanging Messages and Using Outlook Verify the digital signature on a signed message you receiveTo digitally sign and encrypt a new message 3. Click Menu Message OptionsManage folders Exchanging Messages and Using OutlookView Certiﬁcate 6.2 Using MMS Messages 98 Exchanging Messages and Using OutlookTo access MMS Exchanging Messages and Using Outlook Edit MMS settingsTo access MMS message folders To conﬁgure MMS settings100 Exchanging Messages and Using Outlook Create and send MMS messages Exchanging Messages and Using OutlookTo start composing an MMS message 102 Exchanging Messages and Using Outlook To create an MMS message from a templateTo insert a photo or video clip into an MMS message To add predeﬁned text to an MMS message Exchanging Messages and Using OutlookTo add emoticons or Favorites URLs to an MMS message To add an audio clip to an MMS message104 Exchanging Messages and Using Outlook View, reply, and block MMS messagesTo set options for an MMS message To receive MMS messagesExchanging Messages and Using Outlook 6.3 Using Pocket MSN MessengerTo reply to an MMS message To block a phone number from sending you MMS messagesTo start MSN Messenger 106 Exchanging Messages and Using OutlookTo sign in or out Sign InExchanging Messages and Using Outlook 6.4 Using CalendarTo change your own Messenger status To change your display name108 Exchanging Messages and Using Outlook 6.5 Using ContactsClick Menu Month View Click Menu Week View To send a calendar appointmentTo create a new contact on your SIM card Exchanging Messages and Using OutlookContact To view and edit a contact informationTo send a text message to a contact 110 Exchanging Messages and Using OutlookTo ﬁnd a contact To ﬁnd a contact online2. Click Start Contacts Menu View By Name Exchanging Messages and Using OutlookOnline Menu Find OnlineYour phone must be set up with a data connection 112 Exchanging Messages and Using OutlookTo ﬁlter the contact list 2. Click Menu FilterTo assign a ring tone to a contact Exchanging Messages and Using Outlook3. Click Menu Edit To assign a picture to a contact114 Exchanging Messages and Using Outlook 6.6 Using TasksTo create a task To delete a taskExchanging Messages and Using Outlook 6.7 Using Voice NotesTo create a voice note To delete a voice note116 Exchanging Messages and Using Outlook 7.3 Using Windows Media Player 7.4 Using Java 7.1 Using Camera and Video Recorder 7.2 Using Pictures & VideosExperiencing Multimedia ChapterCapture modes 7.1 Using Camera and Video RecorderTo change the capture mode 118 Experiencing MultimediaExperiencing Multimedia Capture modeFunction Capture typeCamera mode icons and indicators 120 Experiencing MultimediaThe Camera Photo screen Experiencing Multimedia The Camera Video screenThe Camera Picture Theme screen 122 Experiencing Multimedia The Review screenIcon Function Use MMS Video capture mode Use Video capture modeUse Still Image capture modes Experiencing Multimedia124 Experiencing Multimedia Use zoomingCapture mode Use the Camera MenuResolution Experiencing Multimedia126 Experiencing Multimedia Advanced settings of the Camera MenuAbout. Displays information about the Camera program Experiencing Multimedia128 Experiencing Multimedia 7.2 Using Pictures & VideosTo copy a picture or video clip to your phone To view picturesTo play GIF animation ﬁles Experiencing MultimediaTo play videos To view slide showsTo set a picture as the Home screen background 130 Experiencing Multimedia4. Click Menu Use as Home Screen To send pictures and video clips via e-mailTo beam pictures Experiencing Multimedia3. Click Menu Beam To assign pictures to contacts132 Experiencing Multimedia 7.3 Using Windows Media PlayerAbout the controls About the screens and menusExperiencing Multimedia Playback screen menu 134 Experiencing MultimediaMenu Now Playing screen menuLibrary screen menu Experiencing MultimediaMenu OptionCopy files to your phone About licenses and protected filesTo synchronize content to your phone automatically 136 Experiencing MultimediaTo synchronize and copy content manually to your phone Experiencing MultimediaList Play media 138 Experiencing MultimediaTo play media on your phone Experiencing Multimedia Change Player appearanceTo play media on a network 2. Click Menu Open URLTroubleshooting 7.4 Using JavaTo install MIDlets from the Internet To install MIDlets from a PCTo install MIDlets from a local folder 4. Click Menu InstallExperiencing Multimedia To customize the display settings Manage MIDlets2. Click Menu Settings 142 Experiencing Multimedia2. Click Menu Manage Uninstall To uninstall a MIDletExperiencing Multimedia To change the display name of a MIDlet144 Experiencing Multimedia To conﬁgure MIDlet security2. Click Menu Manage Security Error Message Error messagesExperiencing Multimedia Description146 Experiencing Multimedia 8.3 Using Voice Speed Dial Using Other Applications8.1 Using ClearVue Suite 8.2 Using Speed Dial ChapterClearVue Presentation 8.1 Using ClearVue Suite148 Using Other Applications To open a presentation ﬁleTo change the zoom ratio of the view mode Using Other ApplicationsTo set up your presentation show 1. Click View Set Up ShowClearVue Document ClearVue Worksheet150 Using Other Applications To open a worksheet ﬁleClearVue PDF 8.2 Using Speed DialUsing Other Applications CancelCancel 152 Using Other ApplicationsTo make a call or launch a program using Speed Dial 2. Click Menu Add Speed DialUsing Other Applications 8.3 Using Voice Speed Dial4. Click Menu Add Voice Tag To create a voice tag for a programTo make a call or launch a program using the voice tag 154 Using Other Applications1. Click Start Voice Speed Dial To edit, delete, and play voice tagsA.3 Specifications AppendixA.1 Regulatory Notices A.2 PC Requirement to Run ActiveSync Regulatory Agency Identifications A.1 Regulatory NoticesFederal Communications Commission Notice 156 AppendixSAR Information Safety precautions for RF exposureHeed service markings Damage requiring service158 Appendix Telecommunications & Internet Association TIA safety informationPacemakers Hearing AidsWEEE Notice RoHS ComplianceAppendix 160 Appendix A.2 PC Requirement to Run ActiveSyncAppendix A.3 SpecificationsSystem information DisplayConnection 162 AppendixAudio PhysicalAppendix Power supplyExpansion slot Micro SD slot164 Appendix Index 166 Index Index 168 Index Index 170 Index ﬁle formats 13 menus overview synchronize 5 troubleshooting Web browser Web page display options Wi-Fi Windows Media PlayerIndex Windows Mobile software version