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HTC HTC S621 user manual Synchronizing Information and Setting Up E-mail Security, Next

Models: HTC S621

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48 Synchronizing Information and Setting Up E-mail Security

information about how to check the Exchange server name and domain on your PC, see “To install and set up ActiveSync on the computer.”)

Note Before changing synchronization settings on the phone, disconnect it from your PC.

To synchronize directly with Exchange Server

1.Do one of the following:

•Click Start > Messaging > New Account. On the E-mail Setup screen, select Outlook E-mail in the Your e-mail provider list, then click

Next

•In ActiveSync on your phone, click Menu > Conﬁgure Server. If you have not yet set up synchronization with Exchange Server, this appears as Add Server Source

2.On the Edit Server Settings screen, enter the name of the server running Exchange Server in the Server address box, and click Next

3.On the User Information screen, enter your user name, password, and domain name.

4.If you want the phone to save your password so that you will not need to enter it again when connecting, select the Save password check box. Then, click Next

5.On the Options screen, select the check boxes of the types of information that you want to synchronize with the Exchange Server.

6.To customize synchronization of a particular information, select the type of information then click Menu > Settings

Note Settings is not available for Contacts and Tasks.

7.To change the rules for resolving synchronization conﬂicts, click Menu > Advanced on the Options screen.

8.Click Finish

Note You can also use the Sync Setup Wizard to set up the phone to synchronize remotely with the Exchange Server. This wizard is started when you connect your phone to your PC after installing ActiveSync on the PC.

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HTC HTC S621 Synchronizing Information and Setting Up E-mail Security, To synchronize directly with Exchange Server, Next

Contents

Smart Phone User ManualCongratulations on the purchase of your new Windows Mobile Smartphone Please Read Before ProceedingPRIVACY RESTRICTIONS COPYRIGHT INFORMATIONImportant Health Information and Safety Precautions ELECTRICAL SAFETYSAFETY PRECAUTIONS FOR POWER SUPPLY UNIT SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT PREVENTION OF HEARING LOSSSAFETY IN AIR CRAFTS ROAD SAFETYENVIRONMENT RESTRICTIONS EXPLOSIVE ATMOSPHERESSAFETY PRECAUTIONS FOR RF EXPOSURE INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONSHEARING AIDS NONIONIZING RADIATIONGENERAL PRECAUTIONS Heed service markingsDamage requiring service Avoid using your device after a dramatic change in temperatureMounting Accessories Adjust the volumeCleaning Avoid pushing objects into productContents Chapter 2 Using Phone FeaturesChapter 1 Getting Started Chapter 3 Synchronizing Information and Setting Up E-mail SecurityChapter 4 Managing your Phone Chapter 5 Getting ConnectedChapter 6 Exchanging Messages and Using OutlookChapter 7 Experiencing Multimedia Chapter 8 Using Other Applications AppendixIndex 1.2 Inserting the SIM Card 1.3 Installing a Micro SD Card 1.4 The Home Screen 1.5 Status Indicators and Program Icons1.6 Using the Start Menu 1.7 Using the Quick List 1.8 Entering Information 1.9 Battery Information1.1 Getting to Know Your Phone and Its Accessories 14 Getting Started17. LED Indicators Getting Started1. Speaker 2. Display Screen 3. Left SOFT KEY 4. TALK 5. HOME 6. QWERTY Keyboard 7. Key 8. Key 9. Microphone 10. Key 11. Key16 Getting Started 19 20 21POWER Getting StartedFunction LED indicator lights 18 Getting StartedTop LED StatusAccessories The following accessories are provided with the phoneAccessory Getting Started1.2 Inserting the SIM Card Open the cover and remove the battery20 Getting Started Insert the SIM card1.3 Installing a Micro SD Card 1.4 The Home ScreenReplace the battery To install the Micro SD card22 Getting Started 1.5 Status Indicators and Program Icons Getting StartedIcon Description Icon Description24 Getting Started IconProgram DescriptionGetting Started IconProgram Description1.6 Using the Start Menu 1.7 Using the Quick List26 Getting Started To see the available programs in the Start menu1.8 Entering Information To access the Quick ListGetting Started 1.9 Battery Information Do not attempt to open, disassemble, or service the battery packDo not expose to temperatures above 60˚C 140˚F Replace only with the battery pack designated for this productTo check the battery power On the Home screen, click Start Settings Power ManagementTo optimize the power performance To manage a low battery30 Getting Started Using Phone Features 2.1 Using the Phone 2.2 Making a Voice Call2.3 Receiving a Voice Call 2.4 In-Call Options 2.5 Additional Dialing Information 2.6 SIM Tool Kit STK2.1 Using the Phone The Phone screenEnter your PIN Set ring tones2.2 Making a Voice Call Make a call from the Home screenUsing Phone Features Make a call from Contacts Make a call from Call History34 Using Phone Features To specify the number to dialMake a call from Speed Dial Make a call from SIM ManagerUsing Phone Features Delete List2.3 Receiving a Voice Call 2.4 In-Call Options36 Using Phone Features To answer or ignore an incoming callUsing Phone Features To switch between callsTo set up a conference call 2. Click Menu Conference2.5 Additional Dialing Information Make an emergency callMake an international call Insert a pause in a dialing sequence2.6 SIM Tool Kit STK Insert a longer pause in a dialing sequenceUsing Phone Features 3. Click Menu Edit40 Using Phone Features Synchronizing Information and Setting Up E-mail Security 3.1 About ActiveSync 3.2 Setting Up ActiveSync3.3 Synchronizing Information 3.4 Synchronizing via Bluetooth 3.6 Setting Up E-mail Security3.2 Setting Up ActiveSync 3.1 About ActiveSync42 Synchronizing Information and Setting Up E-mail Security To install and set up ActiveSync on the computerSynchronizing Information and Setting Up E-mail Security a. In Outlook, click Tools E-mail Accountsb. Select View or change existing e-mail accounts c. Double-click Microsoft Exchange Server44 Synchronizing Information and Setting Up E-mail Security 7. On the Synchronization Setup Wizard, click Next3.3 Synchronizing Information Synchronizing Information and Setting Up E-mail SecurityTo manually start and stop synchronization Synchronize Outlook information with the computer 46 Synchronizing Information and Setting Up E-mail SecurityTo change which information is synchronized Synchronize Outlook information with Exchange Server Synchronizing Information and Setting Up E-mail Security48 Synchronizing Information and Setting Up E-mail Security To synchronize directly with Exchange ServerNext Schedule synchronization with Exchange Server Synchronizing Information and Setting Up E-mail SecurityUsing Comm Manager 1. Click Start Comm Manager Using ActiveSync3.4 Synchronizing via Bluetooth 50 Synchronizing Information and Setting Up E-mail SecurityTo synchronize with a PC via Bluetooth To schedule synchronization at regular time intervalsSynchronizing Information and Setting Up E-mail Security 6. When ﬁnished, click Menu Disconnect Bluetooth3.5 Synchronizing Music, Video, and Pictures Change Media synchronization settings 3.6 Setting Up E-mail Security52 Synchronizing Information and Setting Up E-mail Security To set up a sync relationship with a storage cardDigitally sign and encrypt all messages Synchronizing Information and Setting Up E-mail Security2. Click Menu Options 54 Synchronizing Information and Setting Up E-mail Security 4.3 Using Task Manager and Managing Memory 4.6 Restarting your Phone 4.7 Resetting your PhoneManaging your Phone 4.1 Personalizing your Phone 4.2 Adding and Removing ProgramsSet up the Home screen 4.1 Personalizing your PhoneSet date, time, language, and other regional options To change regional settingsChoose how to be notified about events or actions Managing your PhoneTo set the date and time To change the current proﬁleTo set an alarm 1. On the Home screen, click Start Settings Clock & Alarm Alarm58 Managing your Phone To specify the sound for an eventSet performance and maintenance options Set personal information1. On the Home screen, click Start Settings Owner Information To change accessibility settingsTo change power management settings 1. On the Home screen, click Start Settings Power ManagementTo turn on and oﬀ error reporting 60 Managing your Phone4.2 Adding and Removing Programs Managing your PhoneTo add programs Use Task Manager 4.3 Using Task Manager and Managing Memory62 Managing your Phone To remove a program4.4 Managing and Backing Up Files To copy a ﬁle using ActiveSyncUse File Explorer 64 Managing your PhoneTo start File Explorer To send a ﬁle as an e-mail attachment 2. Click Menu SendManaging your Phone Option4.5 Protecting your Phone To enable the SIM personal Identiﬁcation number PIN2. Click Enable SIM PIN To disable the SIM PIN4.6 Restarting your Phone To enable the phone lock1. On the Home screen, click Start Settings Security Device lock To disable the phone lock4.7 Resetting your Phone To reset your phone68 Managing your Phone 1. Click Start Expert Clear Storage5.1 Connecting to the Internet 5.2 Using Internet Explorer Mobile 5.3 Using Internet Sharing 5.4 Using Comm Manager 5.5 Using Bluetooth5.6 Using Wi-Fi Connection Getting Connected5.1 Connecting to the Internet Set up a GPRS connection70 Getting Connected Set up a Dial-up connection To set up a GPRS connection1. On the Home screen, click Start Settings Connections GPRS Getting ConnectedTo set up a dial-up connection for browsing the Internet 1. On the Home screen, click Start Settings Connections Dial-upTo set up a dial-up connection to your corporate network 1. On the Home screen, click Start Settings Connections Dial-upAdvanced options Add a URL exceptionGetting Connected 2. Click Menu Advanced5.2 Using Internet Explorer Mobile 74 Getting ConnectedTo open Internet Explorer To go to a linkTo view a page in full-screen mode Getting ConnectedTo add a Web page to the Favorites list 2. Click Menu Add to Favorites5.3 Using Internet Sharing Set up the phone as a modemTo set up the phone as a USB modem 76 Getting Connected5.4 Using Comm Manager To set up the phone as a Bluetooth modemGetting Connected To open Comm Manager5.5 Using Bluetooth Bluetooth modes78 Getting Connected Bluetooth partnerships To turn on or oﬀ Bluetooth on your phoneBluetooth 1. On the Home screen, click Start Settings Connections BluetoothTo create a Bluetooth partnership Bluetooth 2. Click Menu DevicesTo accept a Bluetooth partnership 80 Getting ConnectedConnect a Bluetooth hands-free or stereo headset To change the display name of a Bluetooth deviceBluetooth 2. Click Menu Devices To delete a Bluetooth partnershipTo connect a Bluetooth hands-free or stereo headset 2. On the Home screen, click Start Settings Connections3. Click Bluetooth Menu Devices 82 Getting ConnectedBeam information using Bluetooth d. In the Options tab of Bluetooth Devices, select Show theBluetooth icon in the notiﬁcation area Getting Connected84 Getting Connected 4. Click Menu Beam type of itemUse the phone as a Bluetooth modem Getting Connected5.6 Using Wi-Fi Connection Expert Internet Sharing 4. Select Bluetooth PAN as the PC Connectionc. Under Network Tasks, click View Bluetooth network devices To connect to an existing Wi-Fi networkTo create a new Wi-Fi connection Getting Connected2. Enter the Network name and Network type and click Next To increase security on the Wi-Fi network 5. Select an Authentication Type88 Getting Connected Exchanging Messages and Using Outlook 6.1 Using E-mail and Text Messages 6.2 Using MMS Messages6.3 Using Pocket MSN Messenger 6.4 Using Calendar 6.5 Using Contacts 6.6 Using Tasks 6.7 Using Voice Notes6.1 Using E-mail and Text Messages Set up Outlook E-mail90 Exchanging Messages and Using Outlook 3. Click Start ActiveSyncSet up a POP3/IMAP4 e-mail account Exchanging Messages and Using Outlook1. On the Home screen, click Start Messaging New Account 2. In Your e-mail provider, select Other POP3/IMAP then click Next92 Exchanging Messages and Using Outlook SettingDescription Send and receive messages Exchanging Messages and Using OutlookTo cancel any message, click Menu Cancel Message To compose and send an e-mail or text message94 Exchanging Messages and Using Outlook To exclude your e-mail address when replying to all2. Click Menu Options 4. Click Menu AdvancedDownload messages Individually sign and encrypt a messageExchanging Messages and Using Outlook To download messages from the serverVerify the digital signature on a signed message you receive 96 Exchanging Messages and Using OutlookTo digitally sign and encrypt a new message 3. Click Menu Message OptionsManage folders Exchanging Messages and Using OutlookView Certiﬁcate 6.2 Using MMS Messages 98 Exchanging Messages and Using OutlookTo access MMS Edit MMS settings Exchanging Messages and Using OutlookTo access MMS message folders To conﬁgure MMS settings100 Exchanging Messages and Using Outlook Create and send MMS messages Exchanging Messages and Using OutlookTo start composing an MMS message 102 Exchanging Messages and Using Outlook To create an MMS message from a templateTo insert a photo or video clip into an MMS message Exchanging Messages and Using Outlook To add predeﬁned text to an MMS messageTo add emoticons or Favorites URLs to an MMS message To add an audio clip to an MMS messageView, reply, and block MMS messages 104 Exchanging Messages and Using OutlookTo set options for an MMS message To receive MMS messages6.3 Using Pocket MSN Messenger Exchanging Messages and Using OutlookTo reply to an MMS message To block a phone number from sending you MMS messages106 Exchanging Messages and Using Outlook To start MSN MessengerTo sign in or out Sign In6.4 Using Calendar Exchanging Messages and Using OutlookTo change your own Messenger status To change your display name6.5 Using Contacts 108 Exchanging Messages and Using OutlookClick Menu Month View Click Menu Week View To send a calendar appointmentExchanging Messages and Using Outlook To create a new contact on your SIM cardContact To view and edit a contact information110 Exchanging Messages and Using Outlook To send a text message to a contactTo ﬁnd a contact To ﬁnd a contact onlineExchanging Messages and Using Outlook 2. Click Start Contacts Menu View By NameOnline Menu Find Online112 Exchanging Messages and Using Outlook Your phone must be set up with a data connectionTo ﬁlter the contact list 2. Click Menu FilterExchanging Messages and Using Outlook To assign a ring tone to a contact3. Click Menu Edit To assign a picture to a contact6.6 Using Tasks 114 Exchanging Messages and Using OutlookTo create a task To delete a task6.7 Using Voice Notes Exchanging Messages and Using OutlookTo create a voice note To delete a voice note116 Exchanging Messages and Using Outlook 7.1 Using Camera and Video Recorder 7.2 Using Pictures & Videos 7.3 Using Windows Media Player 7.4 Using JavaExperiencing Multimedia Chapter7.1 Using Camera and Video Recorder Capture modesTo change the capture mode 118 Experiencing MultimediaCapture mode Experiencing MultimediaFunction Capture typeCamera mode icons and indicators 120 Experiencing MultimediaThe Camera Photo screen Experiencing Multimedia The Camera Video screenThe Camera Picture Theme screen 122 Experiencing Multimedia The Review screenIcon Function Use Video capture mode Use MMS Video capture modeUse Still Image capture modes Experiencing MultimediaUse zooming 124 Experiencing MultimediaUse the Camera Menu Capture modeResolution Experiencing MultimediaAdvanced settings of the Camera Menu 126 Experiencing MultimediaExperiencing Multimedia About. Displays information about the Camera program7.2 Using Pictures & Videos 128 Experiencing MultimediaTo copy a picture or video clip to your phone To view picturesExperiencing Multimedia To play GIF animation ﬁlesTo play videos To view slide shows130 Experiencing Multimedia To set a picture as the Home screen background4. Click Menu Use as Home Screen To send pictures and video clips via e-mailExperiencing Multimedia To beam pictures3. Click Menu Beam To assign pictures to contacts7.3 Using Windows Media Player 132 Experiencing MultimediaAbout the controls About the screens and menusExperiencing Multimedia 134 Experiencing Multimedia Playback screen menuMenu Now Playing screen menuExperiencing Multimedia Library screen menuMenu OptionAbout licenses and protected files Copy files to your phoneTo synchronize content to your phone automatically 136 Experiencing MultimediaTo synchronize and copy content manually to your phone Experiencing MultimediaList Play media 138 Experiencing MultimediaTo play media on your phone Change Player appearance Experiencing MultimediaTo play media on a network 2. Click Menu Open URL7.4 Using Java TroubleshootingTo install MIDlets from the Internet To install MIDlets from a PCTo install MIDlets from a local folder 4. Click Menu InstallExperiencing Multimedia Manage MIDlets To customize the display settings2. Click Menu Settings 142 Experiencing MultimediaTo uninstall a MIDlet 2. Click Menu Manage UninstallExperiencing Multimedia To change the display name of a MIDlet144 Experiencing Multimedia To conﬁgure MIDlet security2. Click Menu Manage Security Error messages Error MessageExperiencing Multimedia Description146 Experiencing Multimedia Using Other Applications 8.3 Using Voice Speed Dial8.1 Using ClearVue Suite 8.2 Using Speed Dial Chapter8.1 Using ClearVue Suite ClearVue Presentation148 Using Other Applications To open a presentation ﬁleUsing Other Applications To change the zoom ratio of the view modeTo set up your presentation show 1. Click View Set Up ShowClearVue Worksheet ClearVue Document150 Using Other Applications To open a worksheet ﬁle8.2 Using Speed Dial ClearVue PDFUsing Other Applications Cancel152 Using Other Applications CancelTo make a call or launch a program using Speed Dial 2. Click Menu Add Speed Dial8.3 Using Voice Speed Dial Using Other Applications4. Click Menu Add Voice Tag To create a voice tag for a program154 Using Other Applications To make a call or launch a program using the voice tag1. Click Start Voice Speed Dial To edit, delete, and play voice tagsA.3 Specifications AppendixA.1 Regulatory Notices A.2 PC Requirement to Run ActiveSync A.1 Regulatory Notices Regulatory Agency IdentificationsFederal Communications Commission Notice 156 AppendixSafety precautions for RF exposure SAR InformationHeed service markings Damage requiring serviceTelecommunications & Internet Association TIA safety information 158 AppendixPacemakers Hearing AidsWEEE Notice RoHS ComplianceAppendix A.2 PC Requirement to Run ActiveSync 160 AppendixA.3 Specifications AppendixSystem information Display162 Appendix ConnectionAudio PhysicalPower supply AppendixExpansion slot Micro SD slot164 Appendix Index 166 Index Index 168 Index Index 170 Index Web browser Web page display options Wi-Fi Windows Media Player ﬁle formats 13 menus overview synchronize 5 troubleshootingIndex Windows Mobile software version