F. Connecting to a database (Option 2 - Microsoft Access)

1.To set up a new database in Access, an easy method is to first create your data in an

Excel Spreadsheet format (as shown below) and export the spreadsheet into Access.

RECORD #

DESCRIPTION

BARCODE #

123456

COTTON BALLS

12345678

654321

TRAY C SECTION

87654321

9876543

SYRINGE 10ML

98765432

Give the spreadsheet any name you want and save it on your computer.

IMPORTANT: Be sure to put the column names in ROW 1.

Make sure that the Access database containing the user database is closed before proceeding with using the Solo Studio software

Next, follow the detailed instructions on how to import the spreadsheet you just created into an Access database and give the database any name you want and save it on your computer.

How to import a Microsoft Excel spreadsheet into an Access database

Open Microsoft Access

Click on the top menu “File” and “New”

Select “Blank Database”

Assign an appropriate file name to the new Access database and save it to the desired directory

Click on the “Create” button

Click on top menu “File” and select “Get External Data” and select “Import”

Right click on “Tables” in the “Database - Objects” section

Locate the original spreadsheet containing the label data

Make sure to use the drop down menu under “Files of Type” and select “Microsoft Excel (*.xls)” files and click on the “Import” button

Make sure that the “First Row Contains Column headings” option is selected/checked

Click “Next”; select “In a New Table” when asked where would you like to store your data, click “Next” to continue

You will now see the Field Options screen and “Record #” selected as the “Field Name”, click on “Next”

For technical support, please call: 800-323-4840 ext. 290 (M - F 8 a.m. to 5 p.m CST)

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Keystone Computer Keyboard manual Connecting to a database Option 2 Microsoft Access

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