Using shortcuts

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Using shortcuts

What are shortcuts?

A shortcut is a way to quickly accomplish printing, copying, scanning, emailing, or faxing tasks with the printer. You can configure and save a set of frequently used printer settings available for a given task and then assign a shortcut number and shortcut name to it.

The shortcut number and shortcut name serve as the identification for a particular task and its printer settings. When you want to perform a task with those settings, you do not need to go through the usual process of adjusting the settings and options. Simply enter the shortcut number or select the shortcut name and number on the printer control panel, and the task will launch automatically.

Configure the shortcut settings for a task in the Embedded Web Server:

 

Select

To

 

Copy

Copy a document or photo.

 

 

 

 

EcoCopy

Copy a document or photo using twosided or draft setting.

 

 

 

 

ID Card Copy

Copy both sides of an ID card onto a single page.

 

 

 

 

Scan to Fax

Scan a document or photo and send it through fax.

 

 

 

 

Scan to Email

Scan a document or photo and send it through email.

 

 

Note: Make sure the printer is connected to the network and the

 

 

Internet through an Ethernet or wireless connection.

 

 

 

 

Scan to Computer

Scan a document or photo and send it to your computer.

 

 

Note: Make sure the printer is connected to the computer locally

 

 

(USB).

 

 

 

 

Scan to Network

Scan a document or photo and save it to a network folder.

 

 

Note: Make sure the printer is connected to the Internet through an

 

 

Ethernet or wireless connection.

 

 

 

 

Scan to Memory Device

Scan a document or photo and save it to a memory card or flash drive

 

 

(depending on your printer model).

 

 

 

 

Print a File

Print a document from your computer.

 

 

Note: Make sure the printer is connected to the computer through

 

 

the same Ethernet or wireless network.

 

 

 

Example:

A lawyer who uses his printer to send e-mails to clients normally navigates through the printer control panel to select the feature and its available options. Instead of doing that, he can configure the printer settings (such as the message title and recipient) from the Embedded Web Server, and then assign a shortcut number and shortcut name to the task. Every time he enters the shortcut number or selects the shortcut name on the printer control panel, the printer automatically sends the documents according to the selected settings.

Getting started

During installation, a link will be provided for you to create shortcuts. If you were not able to create your shortcuts during installation, then you may create the shortcuts through your printer software.

Launching the shortcuts page using the printer software

Before you begin, make sure:

Your printer and computer are each connected to the network through an Ethernet or wireless connection.

Your printer is turned on.

For Windows users

1Click or Start.

2Click All Programs or Programs, and then select the printer program folder from the list.

3Navigate to:

Printer Home > select your printer > Settings > Configure Shortcuts

For Macintosh users

1From the Finder, navigate to:

Applications > select your printer folder > Shortcuts

2Select your printer from the list, and then click Launch.

Creating a shortcut

1Launch the shortcuts page, and then navigate to: Add New Shortcut > select a task

2Assign a shortcut number and shortcut name, and then specify the settings.

Notes:

A shortcut number is the number you assign to a particular task and its printer settings. You can assign shortcut numbers from 1 to 999.

If you configured the shortcut to show the settings before running, then the settings will appear on the printer display. Adjust the settings if necessary.

3Click Add.

Modifying or deleting a shortcut

1Launch the shortcuts page, and then select a shortcut.

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Lexmark PRO4000C manual What are shortcuts?, Getting started, Launching the shortcuts page using the printer software

PRO4000, PRO4000C specifications

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