Panasonic KX-TG5471 Mailbox Features

56

Mailbox Features

The Answering System provides three voice mailboxes. You can share these

mailboxes with other members of your family or office as you wish. Callers from

touch tone phones can specify a mailbox in which to leave a message. If callers do

not specify a mailbox or call from rotary telephones, messages will be recorded into

Mailbox 1.

When someone calls

When the Answering System is on (p. 58), callers will hear a greeting message

(p. 22).

— While or after hearing the greeting, callers can specify a mailbox by pressing

[#][1] (Mailbox 1), [#][2] (Mailbox 2) or [#][3] (Mailbox 3). They will then hear

“Please leave your message”, and they can start recording a message.

• If you would like callers to leave messages in a specific mailbox, we

recommend you record a greeting message such as: “Hello, this is (your name

and/or number). Sorry, we cannot take your call. If you have a message, for

John press [#] and [1], for Jane press [#] and [2], for Jack press [#] and [3],

before the beep. Or just stay on the line and leave a message after the beep.

Thank you.”

— Callers wait until the greeting ends, then they can leave a message. Messages

will be automatically recorded into Mailbox 1 if no mailbox is specified.

Useful information

•You can leave a memo message for other users in a mailbox with the base unit

(p.63).

•You can transfer a call to one of the mailboxes, in which callers can leave a

message (p. 64).

•If you want to prevent unauthorized people from listening to messages in Mailbox

2 or 3, you can assign a password to each mailbox (p.57).

•The total recording time of all messages (greeting, incoming and memo) is

about 16 minutes (about 8 minutes in “Enhanced recording” mode, p. 26). If

messages are recorded in noisy rooms, the time may be shortened by up to 3

minutes.

•To select the caller’s recording time, see page24.

•A maximum of 64 messages (including the greeting and memo messages) can

be recorded.

Incoming

Voice Messages

M

ai

lb

ox1

Mai

lb

ox2

M

ai

l

box3

If not specified

Caller

presses

[#][2].

Caller

presses

[#][1].

Caller

presses

[#][3].

Contents

Main Operating Instructions PLEASE READ BEFORE USE AND SAVE. Attach your purchase receipt here. Trademarks: openLCR, openLCR.com, and the openLCR logo are the trademarks of openLCR.com, Inc. Accessories A For Best Performance Contents Contents Useful Information Page Page Location of Controls Handset navigator key Base unit navigator key How to use the soft keys/navigator keys Handset soft keys Displays 10 missed calls Displays 1 2 5 3 E 4 Installation Connections Installation Installing the Battery in the Handset 4 Battery Charge Place the handset on the base unit for 6 hours before initial use. Installation Programmable Settings Programming Guidelines 6 [MENU] Press Function Menu Table I II Date and Time 2 Date and time Display Language Dialing Mode Change language :English Set dial mode :Tone Line Mode Set line mode :B Auto talk :Off Ringer Volume Base unit ringer volume Ringer Tone 5 Handset ringer tone Ringer tone 1:Tone 1 LCD Contrast LCD contrast Low High Preparing the Answering System Greeting Message To record a greeting message 1 2 Page Callers Recording Time Recording time :3min Number of Rings 2 5 Number of rings :4 Recording Mode Message Alert Recording mode Message alert :Off Making Calls Using the Handset To dial after confirming the entered number 3334444 To adjust the receiver/ speaker volume during a conversation To redial the last number dialed To redial using the redial list (Memory Redial) To put a call on hold 00-00-32 To turn this feature on, press the soft key ( ) during a conversation. Clarity Booster 1. Press [MENU]during an outside call. 2. Press [2] to select 2=Booster on or 2=Booster off. Backlit LCD display/Lighted handset keypad Using the Base Unit To adjust the speaker volume during a conversation To redial the last number dialed To put a call on hold 1 Answering Calls Caller ID Service How Caller ID information is displayed and announced ROBINSON,TINA Caller ID Service Talking Caller ID Talk Caller ID Caller ID Service Using the Caller List 2 2 3 4 SMITH,JACK TURNER,CINDY Editing the Callers Phone Number 1 2 To save the edited number into the phone book, PARKER,FRED Caller ID Number Auto Edit Caller ID edit Storing Caller Information in the Phone Book Erasing Caller Information Phone Book Storing Names and Numbers Selecting characters to enter names If you make a mistake while entering a name or number T To To m Dialing from the Phone Book 3. Press [d] repeatedly until the desired name is displayed. Index table Frank 555-456-7890 Chain Dial 1 Press [MENU]. 2 Alan 1-555-012-3456 Editing an Item in the Phone Book Erasing an Item in the Phone Book Jane 456-7890 Jane Erased 5554567890 Jane Walke Speed Dialer Storing Phone Numbers To erase a stored number Dialing a Stored Phone Number 1 Intercom Making Intercom Calls Calling Base 00-00-05 Intercom Call from Base Transferring a Call Transferring a Call Conference Calls Call Share Special Features Muting Your Conversation Using the PAUSE Button Press the soft key ( ). Press [MUTE]. BROWN,NANCY FLASH Button Set flash time :700ms Incoming Call Tone Incoming call. tone :2 Set base unit Incoming call. tone :2 Key Tone Key tone Re-registering the Handset 1 2 3 4 Registration Handset [1] Registered Mailbox Features When someone calls Useful information Mailbox Features Setting the Mailbox Password Set mailbox2&3 Mailbox2 :22 Automatic Answering Operation Setting the Unit to Answer Calls Press [ANSWER ON] to turn on the Answering System. Monitoring Incoming Calls To turn the incoming call monitoring feature off Listening to Messages Using the Base Unit To play back messages Press the MAILBOX button ([MAILBOX 1],[MAILBOX 2], or [MAILBOX 3]). When Mailbox 2 or 3 has a password 1. Press [MAILBOX 2] or [MAILBOX 3]. 7 missed calls Remote operation Listening to Messages Voice menu During playback For Caller ID service users (p.32) Base Unit Handset Erasing Messages Recording a Memo Message Transferring a Call to a Mailbox 1 during a call. 2 Interrupting remote operation Remote Operation from a Touch Tone Phone Summary of remote operation Remote Code Remote code :35 Voice Menu Direct Remote Operation Direct commands Turning on the Answering System Skipping the greeting Belt Clip Optional Headset Wall Mounting Page Wall Mounting Telephone System Useful Information Direct Commands Page Telephone System Useful Information If the Following Appear on Your Display... Recharge battery Phone book full Error!! Busy Troubleshooting Page Page Page General openLCR service for Caller IQ openLCR Service for Caller IQ Turning on or off Caller IQ Feature Turn CIQ on? Caller IQ Turn CIQ off? Downloading Data To download data from openLCR 2 sounds. (). Get new Info.? Caller IQ on Download OK! [] To use downloaded melodies as the ringer tone To view information Caller IQ View Info.? Important Safety Instructions SAVE THESE INSTRUCTIONS Important Safety Instructions FCC and Other Information Page FCC and Other Information Panasonic Telephone Products Limited Warranty Customer Services Directory http://www.panasonic.com/consumersupport http://www.panasonic.com/contactinfo http://www.pasc.panasonic.com npcparts@us.panasonic.com Specifications Index Index