Chapter 2: Creating and Managing Your

Meetings

The Services Portal gives you two options for creating online video conference meetings: meetings that start immediately and meetings scheduled for a later time. To create meetings, you must have a user or admin account. Log in to the portal with your user or admin credentials, and select the type of meeting you want to create. Selecting a meeting that starts immediately launches a meeting in your web browser for inviting and interacting with participants.

When selecting the scheduled meeting option, enter the meeting parameters and invite participants. When finished, the portal adds the scheduled meeting to a calendar. When the meeting is scheduled, the portal sends an email with a web URL link to the invited attendees. The attendees access the web URL to join the meeting. Note that the meetings are supported on Windows-based machines only and cannot be accessed from a Mac.

The portal enables features such as content share, video privacy, and group chat. For information on using the portal features, see Participating in Meetings.

The following sections of this chapter describe the steps for accessing the portal, creating a meeting that starts immediately, scheduling a meeting for a later time, logging on to your meetings, managing your meetings, and managing your list of contacts for inviting participants:

∙Accessing the Portal

∙Creating Meetings

∙Viewing Your Scheduled Meetings

∙Starting Your Scheduled Meetings

∙Managing Your Scheduled Meetings

∙Managing Your Address Book

Accessing the Portal

Access to the portal is possible only after logging in to the portal. To log in, you must first obtain user or admin account login credentials from your CloudAXIS administrator. Enter these login credentials (USERNAME and PASSWORD) on the Polycom RealPresence CloudAXIS login page. When logged in, you are able to create, schedule, join, and manage your meetings.

Note: Portal Access

Meetings are supported on Windows-based machines only and cannot be accessed from a Mac.

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Polycom 3725-03305-001 manual Creating and Managing Your Meetings, Accessing the Portal
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3725-03305-001 specifications

The Polycom 3725-03305-001 is a robust and versatile conference phone designed to enhance communication within various business environments. Renowned for its superior audio quality and user-friendly features, this conference phone is a trusted choice for organizations looking to improve their meeting experience.

One of the standout features of the Polycom 3725-03305-001 is its legendary HD Voice technology. This technology delivers crystal-clear audio that captures the full range of the human voice, enabling participants to hear and be heard with exceptional clarity. The phone utilizes advanced microphone technology, which includes multiple omnidirectional microphones, allowing it to pick up voices from all around the table, ensuring that even those seated far away can be heard clearly.

The Polycom 3725-03305-001 is equipped with a wide range of connectivity options, making it adaptable for various setups. It supports both analog and Voice over IP (VoIP) connections, allowing users to seamlessly integrate it into their existing communication systems. This flexibility is particularly advantageous for companies transitioning to digital systems, as it eliminates the need for immediate overhauls of their hardware.

Another key characteristic of this conference phone is its intuitive user interface. The device features a large, easy-to-read display and simple navigation keys, making it easy for users to initiate calls, access contacts, and adjust settings. Additionally, the phone comes with programmable keys that can be customized for frequently dialed numbers or specific functions, enhancing efficiency during meetings.

The design of the Polycom 3725-03305-001 is also noteworthy. Its sleek, professional appearance makes it a suitable addition to any conference room, while its compact footprint ensures it doesn't take up too much space on the table. The unit is built with high-quality materials that underscore its durability, ensuring it can withstand the rigors of regular use.

In terms of power conservation, the Polycom 3725-03305-001 is designed to be energy-efficient, helping organizations reduce their carbon footprint while maintaining performance. Its standby mode consumes minimal power, and it automatically transitions to sleep mode when not in use.

Overall, the Polycom 3725-03305-001 is a feature-rich conference phone that combines advanced audio capabilities, versatile connectivity options, and an easy-to-use interface. Whether utilized in small huddle spaces or larger conference rooms, it plays a vital role in facilitating effective communication and collaboration in today’s fast-paced business environment.
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