Creating Meetings, Scheduling a Meeting

Creating and Managing Your Meetings

Creating Meetings

This section shows you how to schedule a meeting for a later date and how to start a meeting immediately.

Scheduling a Meeting

To schedule a meeting, log in to the Services Portal, and follow the instructions outlined in this section.

1Select Schedule. The Schedule a Meeting screen displays as shown next.

2Enter the following in the Schedule a Meeting screen options:

○Meeting Name Enter the purpose of your meeting. For example, ‘Engineering Initiatives Meeting’. This is optional.

○Agenda Enter a conference description. Information entered in the Agenda text box is sent to all the invited participants. This is optional.

Polycom Inc.

Page 13

Image 13

Polycom 3725-03305-001 manual Creating Meetings, Scheduling a Meeting

3725-03305-001 specifications

The Polycom 3725-03305-001 is a robust and versatile conference phone designed to enhance communication within various business environments. Renowned for its superior audio quality and user-friendly features, this conference phone is a trusted choice for organizations looking to improve their meeting experience.

One of the standout features of the Polycom 3725-03305-001 is its legendary HD Voice technology. This technology delivers crystal-clear audio that captures the full range of the human voice, enabling participants to hear and be heard with exceptional clarity. The phone utilizes advanced microphone technology, which includes multiple omnidirectional microphones, allowing it to pick up voices from all around the table, ensuring that even those seated far away can be heard clearly.

The Polycom 3725-03305-001 is equipped with a wide range of connectivity options, making it adaptable for various setups. It supports both analog and Voice over IP (VoIP) connections, allowing users to seamlessly integrate it into their existing communication systems. This flexibility is particularly advantageous for companies transitioning to digital systems, as it eliminates the need for immediate overhauls of their hardware.

Another key characteristic of this conference phone is its intuitive user interface. The device features a large, easy-to-read display and simple navigation keys, making it easy for users to initiate calls, access contacts, and adjust settings. Additionally, the phone comes with programmable keys that can be customized for frequently dialed numbers or specific functions, enhancing efficiency during meetings.

The design of the Polycom 3725-03305-001 is also noteworthy. Its sleek, professional appearance makes it a suitable addition to any conference room, while its compact footprint ensures it doesn't take up too much space on the table. The unit is built with high-quality materials that underscore its durability, ensuring it can withstand the rigors of regular use.

In terms of power conservation, the Polycom 3725-03305-001 is designed to be energy-efficient, helping organizations reduce their carbon footprint while maintaining performance. Its standby mode consumes minimal power, and it automatically transitions to sleep mode when not in use.

Overall, the Polycom 3725-03305-001 is a feature-rich conference phone that combines advanced audio capabilities, versatile connectivity options, and an easy-to-use interface. Whether utilized in small huddle spaces or larger conference rooms, it plays a vital role in facilitating effective communication and collaboration in today’s fast-paced business environment.

Contents

RealPresence CloudAXIS Suite Disclaimer TrademarksLimitation of Liability Customer Feedback Contents Related Documents Polycom Community Troubleshooting Terms and Writing Conventions Conventions Used in this GuideInformation Elements Bold Typographic Conventions Underlined Blue What’s in this Guide? Getting Started Minimum Software Requirements Learning the Minimum Requirements Minimum Software Component Requirements Supported Bandwidth, Video Format, and ResolutionsMinimum Browser Requirements Minimum Hardware Requirements Creating and Managing Your Meetings Creating and Managing Your Meetings Accessing the Portal Scheduling a Meeting Creating Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings Starting a Meeting Immediately Viewing Your Scheduled Meetings To access the meeting from the portal Select CalendarStarting Your Scheduled Meetings Editing Your Scheduled Meetings Managing Your Scheduled MeetingsTo edit your scheduled meeting Click Calendar Creating and Managing Your Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings Deleting your Scheduled Meetings Managing Your Address BookAdding Contacts To delete your scheduled meeting Click Calendar To add edit a contact Editing Contacts To delete a contact Deleting Contacts Managing Your Personal Details Creating and Managing Your Meetings Page Participating in Meetings ∙ Approving Presenter Rights ∙ Changing Your Microphone and Speakers ∙ Requesting Presenter Rights Joining a Meeting Accessing the Dtmf Keypad Participating in Meetings Join Bridge Option Portal Video Preference Screen Selecting Video Preferences Icon Description Meeting Experience Screen Meeting Experience Options Participants Leave Sharing Your Content Controlling the Display Screen Recording a Meeting Assigning Presenter Rights Retrieving a Recording of a MeetingTo assign presenter rights Ending a Meeting Approving Presenter RightsTo approve presenter rights Inviting Participants with an Email Message Inviting Participants during a MeetingTo invite participants Click Add Facebook Contacts Click Add Skype Contacts Leaving a Meeting Controlling the Display ScreenClick Add Google Talk Contacts Changing Your Camera Managing Privacy SettingsHiding and Displaying Your Video Stream Muting and Unmuting Your Microphone Participating in Meetings To change your microphone Changing Your Microphone and Speakers Participating in Meetings To request presenter rights Requesting Presenter RightsSelect Check to be a presenter To share your content Sharing Your Content Using Group Chat Viewing Shared Content Participating in Meetings To access the Dtmf keypad Accessing the Dtmf Keypad You can now enter Dmtf commands Unable to Launch the Welcome Screen Unable to Create Meetings Unable to Add an Active Directory User Login Fields Do Not AppearUnable to Send Email Notifications Receiving External Server Not Set Message Forgot and Change Password Requests Experiencing Issues with Internet ExplorerResolving Audio Issues Receiving the Camera Silhouette Image To disable Windows audio enhancements using Windows Resolving Miscellaneous Audio IssuesIncrease the Microphone Level Polycom Community Related Documents