Polycom vvx 500 Conventions Used in this Guide

Polycom VVX 500 Business Media Phone User Guide

x

Conventions Used in this Guide

As you read this guide, you’ll notice that the same terms and conventions are used repeatedly. Make

sure you familiarize yourself with these terms and conventions so you understand how to perform

phone tasks.

Tap This term refers to touching an item on the screen with your finger, and then lifting your finger.

Press This action refers to depressing a key on the keypad or pressing a screen item for a second or

two.

Press and hold When you press and hold a screen item, you need to touch the screen for a second

or two before lifting your finger.

Tap Submenu > Submenu > Submenu This convention describes how to access submenus. Each

submenu name is in boldface and separated by a ‘greater than’ symbol. If the instructions indicate to

tap Basic > Preferences > Language, tap the Basic submenu, tap the Preferences submenu, and tap

the Language submenu.

Highlight This action refers to tapping an item on the screen so that its appearance brightens.

Soft keys apply to highlighted items.

Select Selecting an item on the screen refers to tapping the item so that another screen opens.

Views Your phone has four main views: Home, Calls, Active Call, and Lines (the default) view. A

view is a specific screen on the phone interface that provides unique information and enables you to

perform specific tasks.

Dialpad The dialpad is the area of the keypad you use to enter numbers and characters. The dialpad

consists of all the number keys, as well as the asterisk (*) and pound (#) keys.

Scroll This action describes how to view lists that appear on more than one screen. To scroll

through items or lists, touch the screen, and then drag your finger up, down, left, or right. To stop

scrolling, stop the dragging motion.

Swipe This action moves a list of items up, down, left, or right. When you want to scroll quickly,

swipe your finger across the screen, either up, down, left, or right. To stop your screen from scrolling,

press your finger anywhere on the screen. Touching the screen while it scrolls won’t select anything.

Swiping your finger to the left or right also displays other phone views.

Key This term refers to any button on the phone console. Phone keys include the dialpad keys, ,

, , , and .

Contents

Main Trademark Information Patent Information Disclaimer Limitation of Liability Customer Feedback Contents Page Page Page Page Page Introduction Who Should Read this Guide How to Use this Guide Conventions Used in this Guide Page Related Documents Chapter 1: Getting Started Phone Keys and Hardware Phone Views Home View Page Lines View Active Call View Calls View Understanding Phone Icons and Status Indicators Navigating Your Phone Interface Entering Data and Updating Fields Using the Onscreen Keyboard Using the Dialpad Keys on the Phone Console Cleaning the Touchscreen Registering the Phone Configuring Your Phone Using the Web Configuration Utility Page Chapter 2: Using Basic Features About Your Phones Call-Handling Capabilities Answering Calls Answering Another Call Answering on a Shared Line Answering Calls Automatically Managing Multiple Calls Placing Calls Calling from the Dialer Placing Calls from Favorites, Lists, and Directories Redialing Numbers Ending Calls Using Headsets Enabling Headset Memory Mode Responding to Incoming Calls Ignoring Incoming Calls Rejecting Incoming Calls Forwarding Incoming Calls to Another Party During Calls Holding Calls Transferring Calls Setting Up and Managing Conference Calls Holding and Resuming Conference Calls Ending Conference Calls Splitting Conference Calls into Two Held Calls Managing Conference Call Participants Changing the Way Calls are Answered Forwarding All Calls to Another Party Rejecting Calls from a Contact Diverting Calls from a Contact to Another Party Using Do Not Disturb Using Do Not Disturb with Multiple Lines Listening to Voicemail Recent Calls Page Working with Your Contact Directory Page Page Working with a Corporate Directory Controlling What is Heard Updating the Incoming Call Ringtone Page Managing Favorites Page Working with Shared Lines Page Page Chapter 3: Using Advanced Features Using Buddy Lists Updating Your Presence Setting Managing Buddies Updating Your Buddy List Blocking Contacts from Viewing Your Status Monitoring Buddies Integrating with Microsoft Lync Server 2010 Adding Buddies to Your Buddy List Monitoring Buddies The following table shows the presence icons that indicate a buddys status. Recording Calls Page Page Page Playing Recorded Calls Using the Browser Navigating the Main Browser Entering Information in the Main Browser Broadcasting Messages Using Push-to-Talk and Group Paging Push-to-Talk Mode Sending and Receiving PTT Broadcasts Page Replying to PTT Broadcasts Ending PTT Broadcasts Adjusting the Volume of PTT Broadcasts Changing Where Broadcasts are Played Updating the Default Channel Updating Channel Subscriptions Group Paging Mode Sending and Receiving Pages Page Adjusting the Volume of Pages Changing Where Pages are Played Updating the Default Paging Group Updating Paging Group Subscriptions Allowing Pages to Play During Active Calls Using the Calendar Opening and Closing the Calendar Navigating Month View Navigating Day View Navigating Meeting View Working with Meeting Reminders Joining Meetings from the Calendar Using a Mouse and Keyboard with Your Phone Using Your Computers Mouse and Keyboard with Your Phone Starting and Stopping Polycom Desktop Connector How to Use Your Computers Mouse and Keyboard with Your Phone Page Using a USB Keyboard with Your Phone Logging into Phones Logging In and Out of a Phone Placing Calls from Phones that are in the Logged-Out State Changing Your Password Locking the Phone About Your User Password Locking and Unlocking Your Phone Calling and Answering from a Locked Phone Accessing Features with Your Login Credentials Page Page Chapter 4: Customizing Your Phone Changing the Language on Your Phone Changing the Time and Date Display Changing the Backlight Changing the Background Picture Using One of Your Own Pictures as the Background Picture Displaying Screen Savers Setting Up Screen Savers Interrupting and Disabling Screen Savers Using the Phone as a Picture Frame Using Power-Saving Mode Changing Your Office Hours Changing Timeouts Page Chapter 5: Administrative Tasks Investigating Phone Warnings Restarting the Phone Updating Phone Configuration Testing Phone Hardware Page Safety Notices Service Agreements Governing Law Limitations of Liability Polycom Limited Warranty and Limitation Liability Exclusions Warranty Exclusive Safety and Compliance Part 15 FCC Rules Class B Digital Device or Peripheral Modifications Installation Instructions Plugs Acts as Disconnect Device Industry Canada (IC) CE and VCCI Mark CE Mark R & TTE Directive (EU only) WARNING Electrical Safety Russian Compliance New Zealand Telepermit Recommended Operating Ambient Temperatures End-User License Agreement for Polycom Software