Polycom vvx 500 - page 86

Polycom VVX 500 Business Media Phone User Guide

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When you use your mouse and keyboard with your phone, you can do the following:

Use your keyboard to enter information on your phone screen. Use the keys in the number pad

for dialing on the phone and the number keys above alphabetic characters for numerical text

entry.

Copy information from your computer screen and paste it onto your phone screen, using your

keyboard’s shortcuts to cut, copy, and paste. You can’t copy information from your phone screen

and paste it onto your computer screen.

Copy and paste information between fields on your phone screen by right-clicking the field, and

choosing a clipboard command such as Cut (Ctrl+X), Copy (Ctrl+C), and/or Paste (Ctrl+V).

Use your mouse pointer to highlight information on the phone.

Delete information on your phone by highlighting the information using your cursor and pressing

the Delete or Backspace keys on your keyboard.

Use the Home and End keys on your keyboard to position your cursor at the beginning or the end

of fields on your phone.

When entering numeric information such as phone numbers, you can enable the NUM LOCK

function on your keyboard and use the numeric keypad interface as an alternative to using the

keypad interface on the phone.

Use the arrow keys to move within text fields.

Hold Alt + Up/Down to adjust the volume level.

Use the mouse scroll wheel to navigate through lists and menus.

Note: Placing Calls from Your Keyboard

You can’t use the numeric keys above the alphabetic keys to place calls.

You can also use the function keys on your keyboard to save time and be more productive. The function

keys are mapped to features on your phone, as shown in the following table.

Press this on your keyboard…

To do this on your phone…

F1

Tap the left-most soft key

F2

Tap the second soft key from the left

F3

Tap the third soft key from the left

F4

Tap the fourth soft key from the left

F5

Tap the right-most soft key

Contents

Main Trademark Information Patent Information Disclaimer Limitation of Liability Customer Feedback Contents Page Page Page Page Page Introduction Who Should Read this Guide How to Use this Guide Conventions Used in this Guide Page Related Documents Chapter 1: Getting Started Phone Keys and Hardware Phone Views Home View Page Lines View Active Call View Calls View Understanding Phone Icons and Status Indicators Navigating Your Phone Interface Entering Data and Updating Fields Using the Onscreen Keyboard Using the Dialpad Keys on the Phone Console Cleaning the Touchscreen Registering the Phone Configuring Your Phone Using the Web Configuration Utility Page Chapter 2: Using Basic Features About Your Phones Call-Handling Capabilities Answering Calls Answering Another Call Answering on a Shared Line Answering Calls Automatically Managing Multiple Calls Placing Calls Calling from the Dialer Placing Calls from Favorites, Lists, and Directories Redialing Numbers Ending Calls Using Headsets Enabling Headset Memory Mode Responding to Incoming Calls Ignoring Incoming Calls Rejecting Incoming Calls Forwarding Incoming Calls to Another Party During Calls Holding Calls Transferring Calls Setting Up and Managing Conference Calls Holding and Resuming Conference Calls Ending Conference Calls Splitting Conference Calls into Two Held Calls Managing Conference Call Participants Changing the Way Calls are Answered Forwarding All Calls to Another Party Rejecting Calls from a Contact Diverting Calls from a Contact to Another Party Using Do Not Disturb Using Do Not Disturb with Multiple Lines Listening to Voicemail Recent Calls Page Working with Your Contact Directory Page Page Working with a Corporate Directory Controlling What is Heard Updating the Incoming Call Ringtone Page Managing Favorites Page Working with Shared Lines Page Page Chapter 3: Using Advanced Features Using Buddy Lists Updating Your Presence Setting Managing Buddies Updating Your Buddy List Blocking Contacts from Viewing Your Status Monitoring Buddies Integrating with Microsoft Lync Server 2010 Adding Buddies to Your Buddy List Monitoring Buddies The following table shows the presence icons that indicate a buddys status. Recording Calls Page Page Page Playing Recorded Calls Using the Browser Navigating the Main Browser Entering Information in the Main Browser Broadcasting Messages Using Push-to-Talk and Group Paging Push-to-Talk Mode Sending and Receiving PTT Broadcasts Page Replying to PTT Broadcasts Ending PTT Broadcasts Adjusting the Volume of PTT Broadcasts Changing Where Broadcasts are Played Updating the Default Channel Updating Channel Subscriptions Group Paging Mode Sending and Receiving Pages Page Adjusting the Volume of Pages Changing Where Pages are Played Updating the Default Paging Group Updating Paging Group Subscriptions Allowing Pages to Play During Active Calls Using the Calendar Opening and Closing the Calendar Navigating Month View Navigating Day View Navigating Meeting View Working with Meeting Reminders Joining Meetings from the Calendar Using a Mouse and Keyboard with Your Phone Using Your Computers Mouse and Keyboard with Your Phone Starting and Stopping Polycom Desktop Connector How to Use Your Computers Mouse and Keyboard with Your Phone Page Using a USB Keyboard with Your Phone Logging into Phones Logging In and Out of a Phone Placing Calls from Phones that are in the Logged-Out State Changing Your Password Locking the Phone About Your User Password Locking and Unlocking Your Phone Calling and Answering from a Locked Phone Accessing Features with Your Login Credentials Page Page Chapter 4: Customizing Your Phone Changing the Language on Your Phone Changing the Time and Date Display Changing the Backlight Changing the Background Picture Using One of Your Own Pictures as the Background Picture Displaying Screen Savers Setting Up Screen Savers Interrupting and Disabling Screen Savers Using the Phone as a Picture Frame Using Power-Saving Mode Changing Your Office Hours Changing Timeouts Page Chapter 5: Administrative Tasks Investigating Phone Warnings Restarting the Phone Updating Phone Configuration Testing Phone Hardware Page Safety Notices Service Agreements Governing Law Limitations of Liability Polycom Limited Warranty and Limitation Liability Exclusions Warranty Exclusive Safety and Compliance Part 15 FCC Rules Class B Digital Device or Peripheral Modifications Installation Instructions Plugs Acts as Disconnect Device Industry Canada (IC) CE and VCCI Mark CE Mark R & TTE Directive (EU only) WARNING Electrical Safety Russian Compliance New Zealand Telepermit Recommended Operating Ambient Temperatures End-User License Agreement for Polycom Software