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Sharp MX-7000N, MX-6200N, MX-5500N SAVING AND USING PRINT FILES Retention/Document Filing, Windows

Models: MX-5500N MX-7000N MX-6200N

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SAVING AND USING PRINT FILES (Retention/Document Filing)

SAVING AND USING PRINT FILES (Retention/Document Filing)

This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.

When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file.

When a password is set, the password must be entered to print a stored file from the machine.

Hold Only

This setting is used to hold a print job on the machine's hard drive without printing it.

Hold After Print

This setting is used to hold a print job on the machine's hard drive after it is printed.

Sample Print

HDD

When a print job is sent to the machine, only the first set of copies is printed. After checking the contents of the first set of copies, you can print the remaining sets from the operation panel of the machine. This prevents the occurrence of excessive misprints.

To print files stored on the machine's hard drive, see the Document Filing Guide.

Windows

(1) (2)

(3)

(1)Click the [Job Handling] tab.

(2)Select the retention setting.

Click the [Retention] checkbox . Select the retention method in "Retention Settings". To enter a password (5 to 8 digit number), click the [Password] checkbox .

(3) Select document filing settings.

Select the folder for storing the file in "Document Filing Settings". If you selected [Custom Folder], click the [Stored to] button to select the folder.

• When [Quick File] is selected, "Retention Settings" will be set to [Hold After Print] only.

•When [Quick File] is selected, the password entered in "Retention Settings" is cleared and cannot be used.

•To store a file in a custom folder, the custom folder must first be created using "Document Filing Control" in the system settings (administrator). If a password has been established for a custom folder, enter the "Folder Password" in the folder selection screen.

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Sharp MX-7000N, MX-6200N SAVING AND USING PRINT FILES Retention/Document Filing, Select document filing settings, Windows

Contents

MODEL MX-5500N MX-6200N MX-7000N Printer Guide2 PRINTING FROM A MACINTOSH CONTENTS1 PRINTING FROM WINDOWS 3 FREQUENTLY USED FUNCTIONS5 PRINTINGDRIVER WITHOUT THE PRINTER 7 PRINTER DRIVER SPECIFICATIONS6 USEFUL INFORMATION ABOUT THIS MANUAL Please notePrinted manuals MANUALS PROVIDED WITH THE MACHINEIcons used in the manuals Operation manuals in PDF formatInstalling the printer driver in a Macintosh environment Installing the printer driver in a Windows environmentPRINTER FUNCTION OF THE MACHINE Select Print from the File menu of WordPad BASIC PRINTING PROCEDURE1 PRINTING FROM WINDOWS Open the printer driver properties window1 Click the Paper tab 2 Select the paper size Select print settingsClick the Print button 3 Click the OK buttonWhen other than Auto Select is selected in Paper Source SELECTING THE PAPERWhen Auto Select is selected in Paper Source When Bypass Tray is selected1 Select the printer driver of the machine PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED2 Click the Preferences button 1 Click the Job Handling tab 2 Enter your user information Enter your login name and passwordStart printing When authentication is by login name/passwordInformation icon VIEWING PRINTER DRIVER HELPPop-up help Click the Help buttonSave the print settings SAVING FREQUENTLY USED PRINT SETTINGSSAVING SETTINGS AT THE TIME OF PRINTING 1 Configure print settings on each tab 2 Click the Save buttonEnter a name for the settings maximum Check and save the settingsCheck the displayed settings Click the OK buttonSelect the print settings USING SAVED SETTINGSDeleting saved settings 1 Select the user settings that you wish to use 2 Click the OK buttonOpen the printer properties window CHANGING THE PRINTER DRIVER DEFAULT SETTINGSClick the start button and then click Printers and Faxes machineIn Windows 98/Me, click the Setup tab Configure the settings and click the OK buttonClick the Printing Preferences button on the General tab For explanations of the settings, see printer driver HelpSelect paper settings SELECTING PAPER SETTINGSSelect Page Setup from the File menu of TextEdit Select paper settings1 Make sure that the correct printer is selected Select Page Setup from the File menu of SimpleText2 Select paper settings Select paper settingsMake sure that the correct printer is selected PRINTINGSelect Print from the File menu of TextEdit Select print settingsClick the Print button Select Print from the File menu of SimpleTextMac OS Make sure that the correct printer is selectedClick the Print button Select print settingsPrinting begins When a paper type is selected When Auto Select is selectedWhen a paper tray is selected SELECTING THE PAPER1 Make sure that the machines printer name is selected Select Print from the applications File menuDisplay the job handling screen 2 Select Job HandlingSystem Settings Administrator Disable Printing by Invalid User 1 Enter your user information2 Click the Print button Mac OSWhen authentication is by login name/password Select User Authenticationname is selected When authentication is by user number3 FREQUENTLY USED FUNCTIONS Windows BASIC PRINTING PROCEDURE pageMacintosh BASIC PRINTING PROCEDURE page SELECTING THE COLOUR MODEMac OS BLACK AND WHITE PRINTINGMacintosh 1 Select Color 2 Select the Color Mode that you wish to useSelect 2-SidedBook or 2-SidedTablet Configure the settings on the Main tabTWO-SIDED PRINTING WindowsShort-edged binding Select LayoutSelect Long-edged binding or Select Output/Document Style2 Select the size of the print image for example A4 FITTING THE PRINT IMAGE TO THE PAPER1 Click the Paper tab 3 Select Fit To Paper Size2 Select the number of pages per sheet 1 Configure the settings on the Main tabPRINTING MULTIPLE PAGES ON ONE PAGE 4 Select the order of the pagesMacintosh 1 Select Layout 2 Select the number of pages per sheet3 Select the order of the pages Mac OSStaple function STAPLING OUTPUT/PUNCHING HOLES IN OUTPUTPunch function Select the staple function or the punch Select Printer FeaturesSelect the binding edge functionCOLOUR MODE ADJUSTMENT FUNCTION page 1 Configure the settings on the Main tab 2 Select Pamphlet StyleFUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE page 4 CONVENIENTFUNCTIONS PRINTINGSelect PamphletLeft or 1 Select Printer Features 2 Select the Binding Edge3 Select Tiled Pamphlet or 2-Up Pamphlet PamphletRight3 Select the Margin Shift 1 Configure the settings on the Main tab 2 Select the Binding EdgeINCREASING THE MARGIN Margin Shift Select the Margin ShiftCREATING A LARGE POSTER Poster Printing and click the Poster Settings buttonSelect poster settings Select Advanced1 Select Page Setup from the File menu and click the button FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE1 Select the setting on the Main tab ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degreesand select PostScript Options 1 Click the Paper tab 2 Select Zoom and click the Settings buttonENLARGING/REDUCING THE PRINT IMAGE Zoom/XY-Zoom Select the Flip Horizontal and FlipMacintosh 1 Select Page Setup from the File menu and enter the ratio %1 Select Page Setup from the File menu and enter the ratio % Mac OSREVERSING THE IMAGE Mirror Image Select a mirror image setting1 Select Page Setup from the File menu and select PostScript Options Click the Advanced tabClick the Color Adjustment button COLOUR MODE ADJUSTMENT FUNCTIONADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE Colour Adjustment Adjust the colour settingsABCD PRINTING FAINT TEXT AND LINES IN BLACK Text To Black/Vector To Black1 Click the Color tab ABCDSelect the colour image type SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE Advanced ColourSelect advanced colour settings Windows3 Select the colour image type Select colour print settings4 Select advanced colour settings 1 Select ColourFUNCTIONS THAT COMBINE TEXT AND IMAGES 1 Click the Watermarks tab 2 Select the watermark settingsconfigure watermark settings ADDING A WATERMARK TO PRINTED PAGES WatermarkPRINTING AN IMAGE OVER THE PRINT DATA Image Stamp 1 Select Watermark 2 Configure watermark settingsSelect the image stamp setting Click the Watermarks tabPrinting with an overlay file CREATING OVERLAYS FOR PRINT DATA OverlaysCreate an overlay file Click the Edit buttonPRINT FUNCTIONS FOR SPECIAL PURPOSES 2 Select Different Paper and click the Settings button3 Select paper insertion settings PRINTING SPECIFIED PAGES ON DIFFERENT PAPER Different PaperSelect General Select cover insertion settingsSelect Paper Feed Select cover insertion settingsSelect Transparency Inserts Settings buttonSelect transparency insert settings Select Printer Features3 Select the carbon copy settings 2 Select the transparency insert settings2 Select Carbon Copy and click the Settings button PRINTING A CARBON COPY Carbon CopyPrinting tab text created in the printer driver PCL6 only Select the tab paper settingsPRINTING TEXT ON TABS OF TAB PAPER Tab Printing Select Tab Paper Print and click theSelect the tab paper settings Click the Tab Paper Settings buttonPrinting tab text created in a software application Click the Advanced tab1 Click the Advanced tab 2 Select the Tandem Print checkbox USING TWO MACHINES TO PRINT A LARGE PRINT JOB Tandem PrintCONVENIENT PRINTER FUNCTIONS Select Tandem Print3 Select document filing settings SAVING AND USING PRINT FILES Retention/Document Filing1 Click the Job Handling tab 2 Select the retention setting Windows1 Select Job Handling 2 Select the retention setting 1 Select Job Handling 2 Select the retention setting3 Select document filing settings Macintosh5 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE1 Touch the DOCUMENT FILING key 2 Touch the Ex Data Access tab Access the FTP serverTouch the key of the FTP server that you wish to access DIRECTLY PRINTING A FILE ON AN FTP SERVERPrint the selected file Access the USB memory deviceDIRECTLY PRINTING A FILE IN USB MEMORY Connect the USB memory device to the machineTouch the key of the file that you wish to print Remove the USB memory device from the machineTo cancel printing Print the selected fileSUBMIT PRINT JOB DIRECTLY PRINTING FROM A COMPUTERFTP PRINT E-MAIL PRINT Press the JOB STATUS key 3 Touch the print job key of the PDF file that has the passwordPRINTING AN ENCRYPTED PDF FILE Select the encrypted PDF print jobGIVING A PRINT JOB PRIORITY GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB6 USEFUL INFORMATION Give the desired job priority3 Touch the key of the print job that you wish to cancel CANCELLING A PRINT JOBCancel the job 5 A message appears to confirm the cancellation. Touch the Yes keyTouch the Paper Select key CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUTDisplay details on the print job for which there is no paper Touch the key of the tray that has the paper you wish to use7 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST2 Cannot be used in Windows NT Printer GuideMODEL MX-5500N MX-6200N MX-7000N MX7000-GB-PRT-Z1