Xerox 9202, 9201, 9203 manual Versatility, Scanning features, Fax features, Evaluating Workgroup

Section 1: Evaluating Workgroup

Color Multifunction Printers

Versatility

How many functions can the device perform? How easy is it to upgrade from basic functions to more advanced functions? Can specific functions be added as requirements grow? Can multiple functions be performed simultaneously?

How the ColorQube™ 9201/9202/9203 exceeds the versatility requirement:

Scanning features

Use your ColorQube 9201/9202/9203 multifunction printer to move, manage, manipulate, capture, repurpose and distribute your documents via email, Internet fax, embedded fax, network server fax or network scanning. Choose the file format (PDF, JPEG, TIFF) and compression (MRC, JBIG2) that works best for you with Xerox optional document distribution services:

•Network Scanning offers a whole new set of choices. This versatile solution lets you send hard copy documents to a wide range of destinations, where they can be integrated into existing networks and client applications,

or into customized image capture and workflow management solutions provided by Xerox or by Xerox Business Partners.

–Scan to Applications/Network File Server makes large volumes of hard copy available to anyone on your network.

–Scan to Searchable PDF makes scanned content available to search engines.

–Scan to Mailbox stores scanned images on the device’s hard drive, for retrieval via web browser.

–Scan to Repository/Digital Archive moves documents into electronic filing systems for easy access.

–Scan to Home sends scanned images directly to a user’s personal directory, such as “My Computer,” using the authenticated user’s credentials to gain access.

–Scan to Email/Distribution List includes LDAP functionality, for integration with corporate email directories.

–Scan to Electronic Document Management System makes sure your documents are secure and easy to access.

–Optional Scan to PC Desktop® software sends hard copy directly to a PC desktop where it can be easily moved into word processing applications, spreadsheets and databases for editing, distribution and storage.

–Optional Xerox SMARTsend® software makes routing and distributing scanned files easy.

Fax features

•Network Server Fax gives you an integrated solution that maximizes your network fax investment. It’s as easy as walk-up copying. Maintain central management and control of your fax server while providing versatile walk-up fax input and output options at your ColorQube device, including two- sided scanning and printing, stapling and even secure printing of your fax documents. There is no need for a separate telephone line, and there are fewer devices and supplies to maintain. Visit the Xerox Partner web site for a complete listing of Xerox validated network server fax providers.

•Internet Fax to any remote internet fax terminal, including another ColorQube device. Internet Fax takes advantage of your existing network and integrates easily with your email server, eliminating costly long-distance charges. You can receive and print documents sent from any compliant Internet Fax device or email client, allowing more effective use of assets and reducing the number of devices on your network.

12 Xerox ColorQube 9201/9202/9203 Evaluator Guide