Scan to Mailbox Setup

Scan to Mailbox Setup

This feature allows documents to be stored in a mailbox for future processing. Scan to Mailbox can be set up using the machine control panel or a network computer through the CentreWare Internet Services webpage. Instructions for each method are shown.

See also:

System Administration Guide: Contains details concerning Network Scanning setup.

Prerequisites for Scan to Mailbox Setup

Confirm that:

1.An existing operational network utilizing TCP/IP is available.

Procedure for Scan to Mailbox Setup through the Control Panel

1.Press the <Log In/Out> button.

2.On the keypad enter “11111” or the current user ID. Select [Enter] when finished.

3.Press the <Machine Status> button on the control panel.

4.Select the [Tools] tab.

5.Select [Setup].

6.Select [Create Mailbox].

7.Scroll through the list to locate an unassigned [Mailbox number].

8.Select an unassigned [Mailbox number] from the displayed list.

9.Select [Create/Delete].

10.When the [New Mailbox - Assign Passcode] screen displays, use [On] and [Off] to determine whether or not a passcode will be required to access the Mailbox. If [On] is selected, use the numeric keypad to enter a numbered passcode, then select the appropriate [Target Operation] to control when the passcode will be required.

11.Select [Save] to save your settings. (To exit the screen without saving the settings, select [Cancel].)

12.When the [Mailbox XXX - Create/Delete] screen appears, five selections will be displayed on numbered horizontal lines. The available selections include: Mailbox Name, Check Mailbox Passcode, Delete Documents After Retrieval, Delete Expired Documents, and Link Job Flow Sheet to Mailbox.

13.To assign a name to the Mailbox, select the [Mailbox Name] selection line.

14.Select [Change Settings].

15.Use the touch screen keyboard to enter a name for your Mailbox.

16.When finished entering a name, select [Save]. (To exit the screen without saving the changes, select [Cancel].)

17.On the [Mailbox XXX - Create/Delete] screen, select any other selections required and use [Change Settings] to access and make changes. Then select [Save].

18.To exit the [Mailbox XXX - Create/Delete] screen, select [Close].

19.To exit the [Create Mailbox] screen, select [Close].

6

Page 5 Page 7
Page 6
Image 6
Xerox WC5230 setup guide Prerequisites for Scan to Mailbox Setup
Page 5 Page 7

WC5230 specifications

The Xerox WorkCentre 5230 is a multifunction printer designed for small to medium-sized businesses, standing out for its blend of performance, versatility, and user-friendly features. This robust device handles various printing tasks, such as copying, scanning, and faxing, making it an ideal all-in-one solution for office environments.

One of the key features of the Xerox WC5230 is its printing speed, which can reach up to 30 pages per minute (ppm). This rapid output ensures high productivity, allowing users to complete tasks efficiently. The printer has a maximum monthly duty cycle of up to 75,000 pages, making it suitable for environments with substantial printing needs.

The WC5230 boasts a resolution of 1200 x 1200 dots per inch (dpi), ensuring that text and images are sharp and clear. This high-quality output is particularly valuable for businesses that require professional-grade documents, such as marketing materials and reports.

In terms of paper handling, the Xerox WorkCentre 5230 comes equipped with a standard paper tray that holds up to 250 sheets, as well as a 100-sheet automatic document feeder (ADF) for hassle-free scanning and copying. Additionally, it supports various paper sizes and types, including envelopes and cardstock, enhancing its versatility.

The device utilizes advanced Xerox technologies, including Easy Access and Smart Touch, which provide a simplified user interface and streamlined functionality for everyday tasks. Its color touchscreen display allows users to navigate through the device's features intuitively, enabling quick access to essential functions like printing, scanning, and copying.

Connectivity options on the WC5230 are plentiful. The printer supports USB, Ethernet, and wireless connectivity, allowing seamless integration into a variety of network environments. Furthermore, it is compatible with mobile printing solutions, such as Apple AirPrint and Google Cloud Print, enabling users to print directly from their smartphones and tablets.

Security is also a significant consideration with the Xerox WC5230. It incorporates robust security features, including secure print, which ensures that sensitive documents are not printed until the user is present to collect them. This feature is vital for businesses that handle confidential information.

Overall, the Xerox WorkCentre 5230 is a well-rounded multifunction device that meets the demands of modern workplaces. With its impressive printing speed, high-quality output, versatile paper handling, and robust connectivity options, it proves to be a reliable partner for any business looking to enhance productivity and efficiency.
Top Page Image Contents